(2) LAFD Corresspondence Manual Flashcards
The preferred style manual for LAFD Correspondence is?
The Gregg Reference Manual (11th Edition)
The preferred dictionary for LAFD Correspondence is?
Merriam-Webster’s Online Dictionary or Merriam Collegiate
Dictionary, 11th Edition
F-223 RED LETTERHEAD (NO BOXES):
-An F-223 Red Letterhead is used for intradepartmental correspondence when Through Channels routing is NOT REQUIRED, for example, a letter from an Assistant Chief to his/her Deputy Chief. An F-223 may be prepared with or without headings (i.e., RECOMMENDATIONS, FINDINGS, etc.).
-An F-223 Red Letterhead is also used to prepare Board Reports for the Board of Fire Commissioners. Board Reports are prepared in a specific letter format which is different from the standard F-223 format.
F-225 RED LETTERHEAD, THROUGH CHANNELS (WITH BOXES):
An F-225 Red Letterhead is used for intradepartmental correspondence when THROUGH CHANNELS routing is required.
The F-225 includes a series of signature boxes for personnel within the chain of command. For example, a letter routed through two or more levels of supervisors for review and approval. An F-225 may be prepared with or without headings (i.e., RECOMMENDATIONS, FINDINGS, etc.).
F-228 BLACK LETTERHEAD:
The Fire Department’s Black Letterhead is used for correspondence to governmental agencies, organizations, businesses, the general public, etc., and for Letters of Appreciation and/or Invitation within the Department.
The Black Letterhead is also used for correspondence to elected City officials (i.e., Mayor, City Attorney, Controller, and Council members) with the exception of joint communications.
FORM GEN 160 - INTER-DEPARTMENTAL CORRESPONDENCE:
The Form Gen. 160 is used to correspond with all other City DEPARTMENTS.
The Form Gen. 160 may also be used to correspond with elected City officials if it is a joint communication from the Fire Chief and the head of one or more departments.
When used in the address section and signature block, the official term _______ is used in lieu of “Shift”
Platoon
Platoon reference - The quotes surrounding A, B, C are _________(included or omitted?)
Omitted
The F-223 and F-225 Headings are:
-All capital letters
-Non boldface
-Underlined
(Headings example: RECOMMENDATIONS, SUMMARY, ect.)
The Assignment Tracking and Reporting System (ATRS) number is included (when applicable) at the end of the _______ title.
SUBJECT title
SUMMARY, RECOMMENDATIONS, FINDINGS, and CONCLUSION — which “Heading” is optional?
CONCLUSION
The Department’s standard font and size is ______.
-Arial size 12
(Arial 11 may be used to conserve space and eliminate a second page.)
Insert _____ spaces after the period at the end of each sentence and ____ blank line between paragraphs.
-2 spaces
-1 blank line
The signature block is placed on the _____ line below the last paragraph of the F-225
5th line
F-225, F-223 ONLY
The writer of the letter shall have their name in capital and small letters for all ranks below ________.
-Deputy Chief
Typing the writer’s name in all-capital letters is reserved for:
-The Fire Chief
-Chief Deputies
-Deputy Chiefs
-Fire Administrator.
F-228 BLACK LETTERHEAD
Personnel at the rank of Captain through ________ are authorized to sign the Black Letterhead and shall include the Fire Chief’s signature block (without the Fire Chief’s signature and Chief’s name in ALL CAPS).
Assistant Chief
