Topic 3: ORGANIZING

Question 1

It is the establishment of authority relationships with provisions for coordination between them, both vertically and horizontally in the enterprise structure

Answer 1

Organizing

Question 2

6 key elements of organizational design

Answer 2

○ Departmentalization
○ Work specialization
○ Chain of command
○ Span of control
○ Centralization and Decentralizaiton
○ Formalization

Question 3

The first step in the organzing process

Answer 3

Departmentalization

Question 4

All related activities, focus on one major activity, take advantage of specialization

Answer 4

Functional Departmentalization

Question 5

All activities in the development, production, and marketing of one product

Answer 5

Product Departmentalization

Question 6

Specific catchment areas, foster efficient movement of personnel to client locations.

Answer 6

Geographical Departmentalization

Question 7

Groups jobs on the basis of product or customer flow

Answer 7

Process Departmentalization

Question 8

Groups jobs based on a common set of needs or problems of specific customers

Answer 8

Customer Departmentalization

Question 9

Degree to which tasks in an organization are divided into separate jobs.

Answer 9

Work specialization

Question 10

Individual employees specialized in doing a part of the activity rather than doing the entire activity

Answer 10

Division of Labor

Question 11

The line of authority extends from upper organizational levels to lower levels.

Answer 11

Chain of Command

Question 12

he power and right. Formal and legitimal tride of the manager to make the decision, issue the orders, and allocate resources to achieve organizational desired outcome.

Answer 12

Authority

Question 13

he power and right. Formal and legitimal tride of the manager to make the decision, issue the orders, and allocate resources to achieve organizational desired outcome.

Answer 13

Authority

Question 14

Obligation that’s expected to perform assigned duties.

Answer 14

Responsibility

Question 15

Report to only one manager

Answer 15

Unity of Command

Question 16

The number of employees a manager can efficiently and effectively manage.

Answer 16

Span of Control

Question 17

Degree to which decision making takes place at upper levels of the organization.

Answer 17

Centralization

Question 18

The more that lower-level employees provide input or actually make decisions.

Answer 18

Decentralization

Question 19

How standardized an organization’s jobs are and the extent to which employee behavior is guided by rules and procedures.

Answer 19

Formalization

Question 20

If the formalization is HIGH, employees have ______ discretion over how they to their work.

Answer 20

LESS

Question 21

The work is divided into units and departments

Answer 21

Specialization

Question 22

Putting the right men on the right job.

Answer 22

Well-defined jobs

Question 23

It helps clarifying the roles and position to every manager

Answer 23

Clarifies authority

Question 24

Creates clear relationships among position and ensures mutual cooperation among individuals

Answer 24

Coordination

Question 25

Very helpful in defining job position; the roles to be performed by different managers are clarified.

Answer 25

Effective administration

Question 26

Totally dependent on how efficiently and smoothly a concern work

Answer 26

Growth & Diversification

Question 27

Roles assigned to every manager is clear, coordination is possible, therefore clarity of power helps automatically in increasing mental satisfaction and thereby, a sense of security in a concern.

Answer 27

Sense of Security

Question 28

A manager will get ready for taking independent decision which can be a path to adaptation of new techniques of production.

Answer 28

Scope of new changes

Question 29

Chart which represents the structure of an organization in terms of rank

Answer 29

Organizational chart

Question 30

Depicts entire organization. Shows all departments & major positions of authority.

Answer 30

Master Chart

Question 31

Depicts a section or unit including specific details or its org pattern

Answer 31

Supplementary Chart

Question 32

Direct relationship between superior and subordinate

Answer 32

Vertical organizational relationship

Question 33

Highest positions are put on the left side and those with diminishing authority move toward the right

Answer 33

Horizontal / Left to Right organizational relationship

Question 34

The center of the circle represents the position of supreme authority, and the functions radiate in all directions

Answer 34

Circular organizational relationship

Question 35

Two types of organizational charts

Answer 35

Hierarchal and Matrix

Question 36

Facilitates working on concurrent projects by creating a dual chain of command

Answer 36

Matrix structure

Question 37

Have authority over activities geared toward achieving project or program objectives

Answer 37

Project manager

Question 38

Have the authority over promotion decisions and performance reviews

Answer 38

Functional manager

Question 39

Limitations of an organizational chart

Answer 39

Show only formal relationships
Does not show pattern of social relationships and managerial style adopted
Quickly becomes out-of-date

Question 40

Preparation of the organization chart

Answer 40

● List major functions
● Group jobs according to function
● Tabulate the following information for each job:
○ Job title
○ Reporting line
○ Line or staff position
● Develop the final chart using general conventions