Time Management Flashcards
What are some common time robbers? Name 5
~ Interruptions ~ Telephone Calls/Text Messages ~ Procrastination ~ Failure to Delegate ~ Crisis ~ Social Media ~ Friends and Family
What are a couple of questions you can ask yourself to help prioritize activities?
- Is this urgent or important?
- Does it really have to be done? What will happen if it never does?
- If I don’t do it now, will I be sorry later?
- Must I do this myself, or can I delegate?
What are 3 ways you can manage interruptions well?
~ Handle the interruption right away, then get back to work. DON’T GET SIDETRACKED!!
~ Communicate with your team so they know when you should not be interrupted
~ Be transparent with your team so they can ask questions at an appropriate time
What are 2 ways you can avoid procrastination?
~ Get started right away
~ Don’t make excuses, ie, no time, over brainstorming
~ Break big tasks into smaller ones
~ Don’t delay your work with pleasant activities
What are the 6 steps to Delegating successfully?
- Plan the delegation
- Select the right person
- Express confidence in that person
- Make it clear how you will be involved in the task
- Explain how the task will be beneficial to the team
- Say “Thank you!”
What are the 2 basic sources of stress?
- Physical Activities
2. Mental or Emotional Activities
What is positive stress?
A feeling of exhilaration and excitement.
What can negative stress be caused by? Give 5 examples
~ Arguments with co-workers and team members ~ Poor concentration ~ Threats & Hostility ~ Lack of social interaction ~ Personality conflicts ~ Group pressure ~ Long & irregular hours ~ High temperatures ~ Lack of communication & recognition
What are 4 ways you can manage negative stress?
~ Talk to a trusted friend ~ Write it down ~ Pick and choose which situations you will get involved in ~ Take a break ~ Move around ~ Think about something pleasant ~ Be mindful
