The Role of Information Technology

Question 1

What is automatically updated when purchase invoice for material is entered into the computer system ?

Answer 1

• Record purchase in general ledger
• Record invoice in individual supplier’s account in payable ledger
• Increase inventory balance in inventory record

Question 2

Magnetic Ink Character Recognition (MICR)

Answer 2

Recognition by a machine of special formatted characters printed in magnetic ink

Question 3

Optical Mark Reading

Answer 3

Marking of a pre-printed form with a ballpoint pent/typed line or cross in an appropriate box

Etc : Lotto

Question 4

Scanner

Answer 4

Read text/illustrations printed on paper and translate information into a form the computer can use

Question 5

Bar Code

Answer 5

Group of marks, by their spacing & thickness, indicates specific codes/ values

Question 6

Management Information System (MIS)

Answer 6

Collective term for hardware & software used to drive a database system with the outputs, both to screen and print, being designed to provide easily assimilated information for management

Question 7

Another definition of MIS ?

Answer 7

An information system making use of available resources to provide managers at all levels in all functions with the information from all relevant sources to enable them to make timely and effective decision s for planning, directing and controlling the activites for which they are responsible

Question 8

Essential characteristics of management information system

Answer 8

• Function of individuals and their areas of responsibility in achieving company objectives
• Areas of control within the company
• Information required for an area of control should flow to manager who is responsible for it