Scope Flashcards
Scope Baseline
Scope Baseline is the approved version of a scope statement, Work Breakdown Structure (WBS) and its associated WBS dictionary can be changed using formal change control procedures and is used as a basis for comparison to actual results.
Scope Creep
Scope Creep is the uncontrolled expansion of project scope without adjustments to time, cost, and resources.
Scope Management Plan
A Scope Management Plan is a component of the project or program management plan that describes how the scope will be defined, developed, monitored, controlled, and validated.
Scope Statement
A Scope Statement contains details about project deliverables and the major objectives of a project, including measurable outcomes.
You are coaching a project team that has historically struggled with managing their project scopes. You tell the team that managing the project scope is an absolute must for any successful project. What is the MAIN reason for controlling the project scope?
Preventing scope creep
NOT To prevent changes from affecting the project
The main reason for controlling the project scope is to deal with the impact of changes on the project. This is done by managing approved changes and disregarding rejected changes. This reduces the risk of scope creep on the project. [PMBOK7 p87] (Domain: Process, Task 8)
You are leading the design and development of a business workflow automation project. Although the high-level scope and requirements are understood, you are struggling with the detailed system requirements during the system design phase. Your stakeholders do not have enough technical background and exposure to similar technologies. Hence, they are unable to provide you the information you are looking for during system design brainstorming sessions. Without these detailed requirements, you are not able to progress with your system design. This single issue has already delayed the project by months. How should you resolve this deadlock situation?
Elicit and validate detailed requirements through prototyping.
NOT Hire a subject matter expert highly skilled in the technology being implemented.
NOR Hire a qualified business analyst to assist you.
NOR Design and develop a minimally viable product.
The issue here is over the ability of the stakeholders to provide detailed requirements during brainstorming sessions. Stakeholders who do not have prior experience in using similar systems often struggle to articulate their requirements. In such situations, prototyping is often used to elicit and validate stakeholder requirements. Hiring an SME or a BA won’t resolve the problem at hand as the scenario doesn’t tell us that the team doesn’t have required elicitation and management skills. [PMBOK7 p83] (Domain: Process, Task 8)
You are currently auditing a troubled project. You have observed that although the project was initiated and planned in accordance to the organizational project management framework, subsequent scope creep and firefighting has now diluted the project’s scope. You are now looking for the source of truth on this project. Which of the following defines the total scope of the project and represents the work specified in the current approved project scope statement?
Work Breakdown Structure (WBS)
NOT Project Charter
The WBS is a hierarchical decomposition of the work to be performed by the project team. It defines the total scope of the project. It represents the work specified in the currently approved project scope statement. [PMBOK7 p84-85] (Domain: Process, Task 8)
You are managing a complex submarine causeway construction project. When you started the project, the scope of work was not clear and was based on a rather high-level estimate. Now that you are in the middle of the project, more information has become available. As a result, you now need to change some of the key subcontracts on the project. Which of the following will guide you through the change process?
Change control terms of the individual subcontracts
NOT Project management plan’s change control procedures
Your project’s change control procedures are internal to your project, that is, the scope of work directly under your project’s control. Specific contract change control procedures can be found in the individual subcontracts that can be different for each subcontract. [PMBOK® Guide 7th edition, Page 66] (Domain: Process, Task 10)
You are working on an information technology project as a project manager to develop a shopping website for your customers. Some key stakeholders in the project suggested scope changes to improve the website’s look and feel. Your team has analyzed the impact of these changes and presented the analysis to the Change Control Board (CCB) for approval. What should be your next step if the CCB accepts all proposed changes?
Revise cost estimates, schedule dates, resource requirements, and planning documents
NOT Implement the change request and update stakeholders
Approved change requests require changes to cost estimates, resource requirements, schedule dates and activity sequences. You should incorporate these revisions first before asking your team to implement the changes. Stakeholders can be updated after making the changes. Therefore, your first step is revising the estimates and baselines. [PMBOK7 p186-187] (Domain: Process, Task 9)
