Review: Chapters 1-5 Flashcards
Project
A temporary endeavor undertaken to create a unique product or service.
Sponsor
Person who normally provides direction and funding for a project.
Triple constraint
Scope, time, and cost goals.
Project Management Professional (PMP)
The popular project management certification/designation provided by PMI.
Stakeholders
People involved in or affected by project activities.
Project Management
The application of knowledge, skills, tools, and techniques to project activities to meet project requirements.
Leader
A person who focuses on long-term goals.
Project Manager
The person responsible for working with the project sponsor, the project team, and the other people involved in a project to meet project goals.
Scope Management
All of the work, and only the work, required to complete the objectives.
Core function knowledge areas
Scope management, Time management, Cost management, and Quality management.
Project management process groups
Initiating, Planning, Executing, Monitoring and Controlling, Closing.
Project execution
The part of the project life cycle that consumes the most time and resources.
PMBOK Guide
A standard that describes best practices for what should be done to manage a project.
PRINCE2
This project methodology published by the British government is an acronym for projects in controlled environments.
Communication
This activity typically occupies 90% of a project manager’s time
Communication plan
This document summarizes what stakeholders need to know, as well as how and when they will receive information.
Human resource management
Making effective use of the people involved with a project.
Out of Scope items
Should be included in the Scope Statement to help prevent scope creep.
Project charter
This document officially acknowledges the project and gives the Project Manager authority to apply resources to do the work.
Mission statement
This brief statement is used to clarify expectations, guide project planning and aid communication.
Change control
Defining this at the beginning of the project helps everyone know how the project will deal with changes.
Scope statement
The goal of this document is to document all of the work, and only the work, required to complete the objectives.
Work Breakdown Structure (WBS)
This is a deliverables-oriented grouping of project elements that organizes and defines the total scope of the project.
Mind map
Can be used to aid creation of a work breakdown structure.
Determining the Real Need
The first step in defining a project.
Project planning
The best project managers spend roughly twice as much time in this activity compared to their counterparts. It’s main purpose is to guide project execution.
Scope creep
This describes the tendency for project scope to increase during execution.
SMART goal
Specific, measurable, assignable, realistic, and time-framed.
Project organization chart
A graphic representation of how authority and responsibility is distributed within the project.
Project web site
Posting project information to one of these creates a centralized way of delivering project documents and communications.
Best practice
An optimal way recognized by industry to achieve a stated goal or objective.
ACRI matrix
This document maps the work breakdown structure to the people responsible for performing the work.
Project initiation
This process contains the following activities:
- identify and understand project stakeholders
- prepare a business case for the project
- create the project charter
- hold a kick-off meeting
- develop a preliminary scope statement
Project success
Completed within acceptable time and budget thresholds, the customer accepts the result of the project and stakeholders want to do more projects.
Project success factors
User involvement, executive support and clear statement of requirements are part of these.
Benefits of project management
Better resource control, improved customer relations, shorter development times and lower costs are part of these.
An effective project manager
A decisive person who is a good communicator, good motivator and leads by example.
