Quality Area 2: Children's Health and Safety

Question 1

77 : Health, hygiene and safe food practices

Answer 1

Approved Providers and Nominated Supervisors must insure that all staff and volunteers implement

a) Adequate health and hygiene practices and
b) Safe practices for handling, preparing and storing food - to minimise risks to children

Question 2

78 : Food and Beverages

Answer 2

Approved Providers and Nominated Supervisors must ensure all children:

a) have access to safe drinking water at all times
b) are offered food and beverages appropriate to the needs of the child on a regular basis.

Question 3

79 : Service providing food and beverages

Answer 3

The Approved provider and nominated supervisor of a service that provides food or a beverage must ensure that -

a) the food and beverage is nutritious and adequate in quantity

b) It is chosen having regard to the dietary requirements of the individual children taking into account
- each child’s growth and development needs
- any specific cultural, religious or health requirements

This does not apply to what is provided by a parent or family member.

Question 4

80 : Weekly Menu

Answer 4

The approved provider and Nominated Supervisor must ensure that a weekly menu

a) Is displayed at the premises and is accessible to the parents
b) Accurately describes the food and beverages to be provided each day.

Question 5

81 : Sleep and Rest

Answer 5

The approved provider and the Nominated supervisor must take reasonable steps to ensure that the needs for each child are met having regard to the ages, development stages and individual needs of the children.

Question 6

82 : Tobacco, drug and alcohol free environment

Answer 6

The approved provider must ensure that the environment is free from the use of illicit drugs, tobacco and alcohol.

Question 7

83 : Staff members and family day care educators not to be effected by alcohol or drugs

Answer 7

The approved provider must ensure that all staff or volunteers are not effected by alcohol or drugs (prescribed as well) so as to impair the persons capacity to supervise or provide education and care to children.

The NS must not consume alcohol or be effected by alcohol or drugs so as to impair the supervisors capacity to supervise or provide education.

Question 8

84 : Awareness of child protection law

Answer 8

The Approved provider must ensure that nominated supervisors and staff are advised of the existence and application of the current child protection law and
Any obligation that they may have under that law.

Question 9

85 : Incident, Injury, Trauma and Illness

Answer 9

The incident, Injury Trauma and Illness policies and procedures under reg 168 must include procedures in the event that a child is

• Injured
• Becomes ill
• Suffers a trauma

Question 10

Notification to parents of incident, injury, trauma and illness

Answer 10

The approved provider must ensure that the parent is notified as soon an practicable, but no later than 24 hours after the occurrence of any incident, injury, trauma or illness.

Question 11

87 : Incident, Injury, Trauma and Illness record

Answer 11

The approved provider must ensure a record is kept in accordance with this regulation.
It must include:
a) Details of the incident, illness or trauma including the name and age, the circumstances leading to the incident, the time and date. Also the symptoms of the child.
b) details of the action taken including
- any medication or first aid provided and any medical personnel contacted.
c) details of any witnesses
d) the name and time and date of anyone the service attempted to notify
e) the name time and date and the signature of the person making the entry

Question 12

88 : Infectious disease

Answer 12

If there is an occurrence of an infectious disease, the approved provider must take reasonable steps to stop the spread and the approved provider must ensure that a parent or the emergency contact of each child is notified as soon as practicable.

Question 13

89 : First aid Kits

Answer 13

The approved provider must ensure that first aid kits are kept
a) with the appropriate number of kits in regards to the number of children
b) the kits are suitably equipped.
The kits are easily recognised and accessible

Question 14

90 : Medical Conditions Policy

Answer 14

The medical conditions policy must set out practices in relations to the following:

a) The management of conditions like asthma, diabetes or risk of anaphylaxis
b) Informing all staff and volunteers of the management of these.
c) Requirements arising if the child has specific health care needs, allergy or relevant conditions including:
1) Parent providing a medical management plan
2) Requirement for the plan to be followed specific to the needs of the child.
3) Requiring the development of a risk minimisation plan specific to the child’s needs:
- To ensure that the risks are assessed and minimised
- To ensure the safe practices of handling, preparation and consumption of food are developed.
- To ensure that practices and procedures to ensure parents are notified of any allergies that may pose a risk and strategies to minimise that risk are developed and implemented
- To ensure that practices and procedures ensure that all staff can identify the child’s medical management plan and the location of the medication are developed.
- To ensure that practices and procedures ensure that the child does not attend the service without their medication as prescribed are developed.
4) Require the development of a comms plan to ensure that all staff are informed about the meds management plan for the child and a child parent can communicate any changes that need to be made to the plan.
d) The medical conditions policy must set out practices in relation to self administration of medication by children over pre-school age if the service permits.
- The practice must include the recording of any self administered medication

Question 15

91 : Medical conditions policy to be provided to parents

Answer 15

The approved provider must ensure that a copy of the medical conditions policy is provided if the provider is aware that a child has a specific health care, allergy or other relevant medical condition.

Question 16

Administration of Medication

92: Medication Record

Answer 16

The approved provider must ensure that a Medication record is kept for each child to whom medication is to be administered:

1) The name
2) The authorisation to administer signed by the parent
3) The name of the medication
4) Time and date it was administered
5) Time and date of the next administration
6) The dosage
7) The manner of the administration

If medication is administered you must record

1) the dosage
2) the manner it was administered
3) The time and date
4) The name and signature of the person who administered it
5) the name and signature of any person who was to check the dosage and administration as per reg 95

Question 17

Administration of Medication

93 : Administration of Medication

Answer 17

1) The approved provider must ensure that medication is not administered to a child unless
a) that administration is authorised
b) its in accordance with reg 95 & 96
2) Written notice must be given to the parents as soon as possible if medication is administered to the child
3) Authorisation to administer medication is allowed if it is recorded in the medication record for that child or in the case of an emergency, is given verbally by a parent or authorised person or a registered medical practitioner or and emergency service.

Question 18

Administration of Medication

94 : Exceptions to authorisation requirement - anaphylaxis or asthma emergency

Answer 18

Medication may be administered without authorisation in case of an anaphylaxis or asthma emergency.
The service must ensure that the parent and emergency services are notified as soon as possible.

Question 19

Administration of Medication

95 : Procedures for administration of Medication

Answer 19

1) The medication must be administered only if its been prescribed by a doctor, its in its original container with the original label with the child’s name on it and it must not be out of date.
2) the medication must be given as per the instructions on the label or as instructed by the doctor.
3) A witness must check the dosage administered and the identity of the child.

Question 20

Administration of Medication

96 : Self administration of medication

Answer 20

Over pre school age may self-administer if an authorisation is recorded in the medication record and the service has self administrations policies.

Question 21

Emergencies and Communication

97 : Emergency and evacuation procedures

Answer 21

1) The emergency and evacuations procedures must set out
- Instruction for what must be done in the event
- An emergency and evacuation floor plan
2) The approved provider must ensure that a risk assessment is conducted to identify potential emergencies.
3) The approved provider must ensure that procedures are rehearsed every 3 months with staff volunteer’s and children present and the rehearsals are documented.
4) Emergency and evacuation floor plans must be displayed near every exit.

Question 22

Emergencies and communication

98 : Phone and other communication equipment

Answer 22

The approved provider must ensure that the staff have access to an operating phone or similar means of comms to enable immediate communication to and from parents and emergency services.

Question 23

Collection of Children from Premises and excursions

99 : Children leaving the education and care service premises.

Answer 23

The approved provider must ensure that any child does not leave the premises except:

a) is given to the parent, authorised nominee
b) leaves the premises as per the written authorisation of the child’s parent or nominee
c) Is taken to an excursion in accordance with this Division.
d) Is given into the care of a person or taken outside of the premises for medical or emergency treatment.

Question 24

Collection of Children from Premises and excursions

100: Risk assessment must be conducted before excursion

Answer 24

The approved provider must ensure that a risk assessment is carried out before an authorisation is sought for an excursion.

Exceptions:

• The excursion is a regular outing
• A risk assessment already conducted not more that 12 months before.

Question 25

Collection of Children from Premises and excursions

101 : Conduct of risk assessment for excursion

Answer 25

The risk assessment must identify risks to the safety, health or wellbeing of any child and specify how the risks will be managed.
Considerations include:
1) The rout and destination
2) any water hazards
3) risks associated with water based activities
4) transportation means, seatbelts or safety restraints, process of entering and exiting your premises and the locations and entering and exiting the vehicle and how each child will be accounted for.
5) the number of adults and children involved
6) The number of educators or responsible adults required to supervise and whether any specialised skills are required.
7) The proposed activities
8) The duration
9) The items that need to be taken to the excursion

Question 26

Collection of Children from Premises and excursions

102 : Authorisation for excursions

Answer 26

Children are not to be taken on excursion unless authorised by a parent and the authority must state:

1) The child’s name
2) The reason the child is to be taken
3) If its a regular outing, a description of when they will be taken on the regular outings if not, the date of the outing
4) A description of the destination.
5) The means of transport and required safety restraints of the transport
6) The proposed activities
7) The period that the child will be away
8) How many children will be attending
9) Educator ratios
10) Other staff or adults who will accompany and supervise
11) That a risk assessment has been prepared.

Question 27

102a Transportation of children other than as part of an excursion

102B Transport Risk assessment must be conducted

Answer 27

The AP and NS must ensure a risk assessment is conducted before an authorisation is sought to transport a child unless its a regular transport and a risk assessment has been conducted within the previous 12 months.

Question 28

102C Conduct of risk assessment for transporting of children

Answer 28

The service must identify and assess risks that transporting the child may pose a risk to the safety, health or wellbeing of the child.

1) The rout and destination
2) Proposed pick up and destination
3) Risks associated with water based activities
4) Transportation means, seatbelts or safety restraints, process of entering and exiting your premises and the locations and entering and exiting the vehicle and how each child will be accounted for.
5) Any water hazards
6) The number of adults and children involved
7) The number of educators or responsible adults required to supervise and whether any specialised skills are required.
8) The items that need to be readily available such as emergency contacts and mobile phones
9) The process of entering and exiting the child care premises and the pick up or destination locations.
10) Procedures for embarking and disembarking the transport.

Question 29

102D Authorisation for the service to transport children

Answer 29

The approved provider and the nominated supervisor must ensure children are not transported unless written authorisation has been given by the parent or other person named in the child’s enrolment record and it must state:

1) The child’s name
2) The reason the child is to be transported
3) For regular transports, a description of when
4) For unregular, the date’
5) the proposed pick up and destination
6) the means of transport
7) the period of time of the transport
8) The number of children
9) The number of staff and other adults who will supervise
10) Requirements for seat belts and safety restraints
11) That a risk assessment has been prepared
12) That the written policies and procedures are available at the premises