Public Works Purchasing Flashcards
Authority to purchase, who is considered the Contracting unit.
> County
Municipal
Bd. of Ed.
Other state authorized agencies
T or F you can delegate under the bid threshold but, not above it. If 44,000 (QPA) you can use a P.O. if it is over said amount you need a resolution. (No QPA it is 17,500)
True
A __ is in writing
Purchase order
> Definitions 40A: 11-2
Contract year
Aggregation=sum
Bid threshold
Qualified purchasing agent
Requisitions- Vouchers
Encumberance
Focus on Public Sector
Duration of contracts…
> Not to exceed 24 months (good and services)
Professional contracts 12 months
Solid waste collection 5 years
Recycling of gas at landfill 25 years
N.J.S.A. 40A: 11-3
Any contract may be awarded for a period of 24 consecutive months, except…
Bid threshold in a QPA municipality
44,000
Bid threshold in a non-QPA municipality
17,500
For Bids for goods or services
> Prepare Specifications
Advertise in official newspaper
Accept bids and read in public
Award by Resolution to lowest responsible bid
For specifications when it comes to goods and services
> Can not require any standard or restriction or limitation not directly related to the purpose or activity
Can not require that a bidder is a resident
Shall not use “Brand name or equivalent” unless at least one equal exist
> Law requires the solicitation of at least Two competitive quotations, if participations.
Awarded to the vendor whose response is most advantages, price and other factors considered. N.J.S.A. 40A: 11-6.1
Informal quotations
RFP
RFQ
RFI
> Request for proposal
Request for qualification
Request for info
For national cooperatives you must
Follow local finance notice
intent to purchase
opportunity for comment
> Sourcewell
Houston Galveston
National Contracts
> Lead agency
gasoline, chemicals, road materials, salt
Formal contract
Commodity resale system
