PSP Domain 3: Implementation of Physical Security Measures Flashcards
What document describes the company’s requirements for qualification of the bidders such as licenses, labor affiliations, experience, and bonds?
Bidders’ instructions.
Source: IPPS, Chapter 5, page 75
What enables bidders to understand exactly what they are expected to supply and install?
Specifications.
Source: IPPS, Chapter 5, page 77
What party should clearly state what its evaluation criteria are, how each criterion is weighted, and what the method of evaluating proposals will be?
The purchasing organization.
Source: IPPS, Chapter 6, page 99
What is the purpose of the invitation for bid (IFB)?
When a system is already designed, the IFB is used to obtain the lowest cost for the equipment, software, and installation.
Source: IPPS, Chapter 6, page 98
What should the company be prepared to use to defend its selection of qualified contractors?
Written selection criteria results documentation.
Source: IPPS, Chapter 6, page 102
The output of the project design phase is called what?
Bid package.
Source: IPPS, Chapter 5, page 75
What are the components of the bid package?
Bidders’ instructions, Specifications, Drawings and schedules, Hardware schedules.
Source: IPPS, Chapter 5, page 75
Which component of the bid package supplies the security system requirements in sufficient detail that bidders have a common understanding of what is needed?
Specifications.
Source: IPPS, Chapter 5, page 75
What are the most commonly supplied drawings within the bid package?
Plan drawings, Elevation drawings, Detail drawings, Riser diagrams, Conduit and cable lists.
Source: IPPS, Chapter 5, pages 75-76
What are the hardware schedules included in the bid package to aid in understanding the specific components to be provided?
Data panel schedule, Door hardware schedule, CCTV camera schedule.
Source: IPPS, Chapter 5, page 76
What group carries out the security system procurement activities?
The procurement committee.
Source: IPPS, Chapter 6, page 94
What brings all potential bidders together in a room so the project manager can explain the procurement requirements to all of them at the same time?
Bidders’ conference.
Source: IPPS, Chapter 6, page 97
What should a bidders’ conference include?
Opening remarks;Introductions of evaluation team and bidders;Overview of project and key objectives;Explanation of procurement process;Discussion of purpose, time line, evaluation criteria, etc.;Tour of the site;Opportunity for vendors to submit questions.
Source: IPPS, Chapter 6, page 97
What should the company consider giving a bidder to resolve a minor informality or irregularity in the bid?
A chance to cure any minor deficiency, such as missing information or attachments, wrong number of copies, or missing signatures.
Source: IPPS, Chapter 6, page 104
What are the six phases of the physical protection system (PPS) life cycle process?
Planning,
Design and estimation,
Procurement,
Installation, operation, and training,
Testing and warranty,
Maintenance, evaluation, and replacement.
Source: IPPS, Chapter 2, pages 19-20
How long can the typical physical protection system (PPS) implementation process take?
18 to 24 months.
Source: IPPS, Chapter 2, page 19
What is the most important phase of the physical protection system (PPS) life cycle?
Planning phase.
Source: IPPS, Chapter 2, page 20
The procurement process is included in which physical protection system (PPS) life cycle phase?
Phase three, procurement.
Source: IPPS, Chapter 2, page 22
What are the three common types of procurement actions?
Sole source,Request for proposals (RFP),Invitation for bids (IFP).
Source: IPPS, Chapter 2, page 22
What are the three major components of the physical protection system (PPS) procurement phase?
Form a procurement committee,Prepare bid package,Prequalify contractors.
Source: IPPS, Chapter 2, page 23
Conducting a bidders’ conference, reviewing technical and cost evaluations, and interview and due diligence results are part of which physical protection system (PPS) life cycle phase?
The procurement phase.
Source: IPPS, Chapter 2, page 27
What has evolved for the purpose of planning, coordinating, and controlling the complex and diverse activities of modern security projects?
Project management.
Source: IPPS, Chapter 3, page 31
What is the documentation called that is prepared during the planning stage of project management?
Project scope document.
Source: IPPS, Chapter 3, page 35
What is a good practice for project managers in ensuring the comprehensiveness and appropriateness of a physical protection system (PPS)?
Divide the project into several stages.
Source: IPPS, Chapter 3, page 36
What are two key reminders for project managers?
Determine and sequence activities and keep the project on schedule and under control.
Source: IPPS, Chapter 3, page 41
When is a project complete?
When there is proof that all objectives have been achieved and the necessary transfer of knowledge from the project team to operations personnel has occurred.
Source: IPPS, Chapter 3, page 47
What are some risks involved in security system procurement?
The system may be delivered late or over budget,The system may not work as required,The system may adversely affect existing systems or processes,The organization may be unable to recover losses after a contract breach,Third-party subcontractors may make claims against the company.
Source: IPPS, Chapter 6, page 93
What are some steps in the security system procurement process?
Forming a procurement committee, Specifying hardware and software requirements, Identifying potential integrators, Launching a competitive tender program, Selecting a successful bidder, Issuing a purchase order, Receiving and installing the products and services.
Source: IPPS, Chapter 6, page 94
When should a project manager schedule a bidders’ conference?
About two weeks after the request for proposals (RFP) is issued.
Source: IPPS, Chapter 6, page 97
In selecting contractors, what must be accomplished?
Qualifications reviewed, References checked, Interviews held with the people who will perform the work.
Source: IPPS, Chapter 6, pages 101-102
What skills and characteristics must a good project manager possess?
Process management skills (organized, logical, analytical, self-disciplined),People management skills (leadership, supervision, team-building, and communication abilities).
Source: IPPS, Chapter 3, page 33
Considering the techniques of project management, what approach is considered to provide a pathway to success?
A standardized approach, with repeatable and documented work practices.
Source: IPPS, Chapter 3, page 34
Over the length of a project, what consumes the greatest amount of project management time, day in and day out?
The control effort, which includes gathering information, reviewing progress, documenting issues and decisions, and managing the overall work plan.
Source: IPPS, Chapter 3, page 42
How often should the project manager require status meetings of a project?
Weekly.
Source: IPPS, Chapter 3, page 43
Which physical protection system (PPS) life cycle phase includes developing a punch list and taking necessary actions to formally accept and commission the system?
The installation, operation, and training phase.
Source: IPPS, Chapter 2, pages 23-24
What is the process of ensuring that all systems and components of a system are designed, installed, tested, operated, and maintained according to the operational requirements of the owner?
Commissioning.
Source: IPPS, Chapter 2, page 24
What is a contract document used in the architecture and building trades to organize the completion of a construction project?
Punch list.
Source: IPPS, Chapter 2, page 24
Who must receive end-user training of the physical protection system (PPS)?
All personnel involved in operating, updating, and maintaining the PPS.
Source: IPPS, Chapter 2, page 24
When commissioning a physical protection system (PPS), what are the three types of tests that should be conducted?
Factory Acceptance,Site Acceptance,Availability or reliability.
Source: IPPS, Chapter 2, page 25
What should testing simulate in the physical protection system (PPS) commissioning process?
Realistic conditions.
Source: IPPS, Chapter 2, page 25
Within testing and commissioning, when should a certificate of completion be issued and a contract considered complete?
After successful completion of all prescribed testing.
Source: IPPS, Chapter 5, page 84
What does equipment performance testing determine?
Whether equipment is functional, Whether it has adequate sensitivity, Whether it meets design and performance objective
Sources: PSP, 15.4, page 504 POA, Physical Security, 15.4, page 550
What does personnel performance testing determine?
Whether procedures are effective, Whether personnel know and follow procedures, Whether personnel and equipment interact effectively. Sources: PSP, 15.4, page 504 POA, Physical Security, 15.4, page 550
How does the contractor perform predelivery or factory acceptance testing?
Assemble a test system including some or all of the system components, Conduct tests to demonstrate that system performance complies with specified requirements in accordance with approved factory test procedures.
Sources: PSP, 15.4.1, page 505 POA, Physical Security, 15.4.1, page 551
How does a contractor perform site acceptance testing?
Develop a plan to calibrate and test all components, Verify data transmission system operation, Install the system, Place the system in service, Test the system.
Sources: PSP, 15.4.2, page 506 POA, Physical Security, 15.4.2, page 552
How long should reliability testing be conducted?
24 hours per day for 15 consecutive calendar days, including holidays.
Sources: PSP, 15.4.3, page 508 POA, Physical Security, 15.4.3, page 554
What are six types of post-implementation tests?
Operational tests,Performance tests,Post-maintenance tests, Subsystem tests, Limited scope tests, Evaluation tests.
Sources: PSP, 15.4.4, page 509 POA, Physical Security, 15.4.4, pages 555-556
Reliability testing is performed in what four phases?
Phase I Testing,Phase I Assessment,Phase II Testing, Phase II Assessment.
Sources: PSP, 15.4.3, page 508 al Security, 15.4.3, pages 554-555