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PMP Exam > Project Time Management > Flashcards

Project Time Management Flashcards

1
Q

What is the schedule management plan

A

It identifies a scheduling method and scheduling tool, and sets the format and establishes criteria for developing and controlling the project schedule

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2
Q

What is plan schedule management

A

Process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule

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3
Q

Plan schedule management key benefit

A

Provides guidance and direction on how the project schedule will be managed throughout the project

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4
Q

Plan schedule management inputs

A

Project management plan
Project charter
Enterprise environmental factors
Organizational process assets

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5
Q

Plan schedule management tools and techniques

A

Expert judgment
Analytical techniques
Meetings

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6
Q

Plan schedule management output

A

Schedule management plan

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7
Q

What is the define activities process

A

The process of identifying and documenting the specific actions to be performed to produce the project deliverables

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8
Q

Key benefit of define activities

A

To break down work packages into activities that provide a basis for estimating, scheduling, executing, monitoring, and controlling the project work

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9
Q

Define activities inputs

A

Schedule management plan
Scope baseline
Enterprise environmental factors
Organizational process assets

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10
Q

Define activities tools and techniques

A

Decomposition
Rolling waves planning
Expert judgment

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11
Q

Define activities outputs

A

Activity list
Activity attributes
Milestone list

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12
Q

What is an activity list

A

A comprehensive list includes all schedule activities required on the project

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13
Q

What are activity attributes

A

They extend the description of the activity by identifying the multiple components associated with each activity. They include the activity ID, WBS ID, and activity label or name

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14
Q

What is the sequence activities process

A

Process of identifying and documenting relationships among the project activities

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15
Q

Sequence activities key benefit

A

Defines the logical sequence of work to obtain the greatest efficiency given all project constraints

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16
Q

Sequence activities inputs

A 
Schedule management plan
Activity list
Activity attributes
Milestone list
Project scope statement
Enterprise environmental factors
Organizational process assets
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17
Q

Sequence activities tools and techniques

A

Precedence diagramming method
Dependency determination
Leads and lags

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18
Q

Sequence activities outputs

A

Project schedule network diagrams

Project document updates

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19
Q

What is precedence diagramming method (PDM)?

A

A technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed

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20
Q

What types of dependency are there

A

Mandatory are those that are legally are contractually required or inherent in the nature of the work
Discretionary are sometimes referred to as preferred logic, preferential logic, or soft logic. They are established based on knowledge of best practices within a particular application area for some unusual aspect of the project where specific sequences desired
External involve a relationship between project activities and non-project activities and are usually outside the project teams control
Internal dependencies involve a precedence relationship between project activities and are generally inside the project team control

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21
Q

What is a lead

A

The amount of time whereby a successor activity can be advance with respect to a predecessor activity

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22
Q

What is a lag

A

The amount of time where by successor activity will be delayed with respect to a predecessor activity

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23
Q

What is the estimate activity resources process

A

Process of estimating the type and quantities of material, human resources, equipment, or supplies required to perform each activity

24
Q

Estimate activity resources key benefit

A

Identifies the type, quantity, and characteristics of resources required to complete the activity which allows more accurate cost and duration estimates

25
Q

Estimate activity resources inputs

A 
Schedule management plan
Activity list
Activity attributes
Resource calendars
Risk register
Activity cost estimates
Enterprise environmental factors
Organizational process assets
26
Q

Estimate activity resources tools and techniques

A 
Expert judgment
Alternative analysis
Published estimating data
Bottom up estimating
Project management software
27
Q

Estimate activity resources outputs

A

Activity resource requirements resource breakdown structure

Project documents updates

28
Q

What is the estimate activity durations process

A

The process of estimating the number of work periods needed to complete individual activities with estimated resources

29
Q

Estimate activity durations key benefit

A

Provides the amount of time each activity will take to complete, which is a major input to the develop schedule process

30
Q

Estimate activity durations inputs

A 
Schedule management plan
Activity list
Activity attributes
Activity resource requirements
Resource calendars
Project scope statement
Risk register
Resource breakdown structure
Enterprise environmental factors
Organizational process assets
31
Q

Estimate activity durations tools and techniques

A 
Expert judgment
Analogous estimating
Parametric estimating
Three point estimating
Group decision-making techniques
Reserve analysis
32
Q

Estimate activity durations outputs

A

Activity duration estimates

Project documents updates

33
Q

What is analogous estimating

A

A technique for estimating the duration or cost of an activity or project using historical data from a similar activity or project. Uses historical parameter data to estimate the same parameter for a future project

34
Q

What is parametric estimating

A

And estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters

35
Q

What is three point estimating or PERT

A

This technique uses three estimates to define an approximate range for an activities duration.

36
Q

What are contingency reserves

A

Estimated duration within the schedule baseline that is allotted for identified risks also known as known unknowns

37
Q

What are management reserves

A

A specified amount of the project ration withheld for management control purposes and reserved for unforeseen work that is within scope of the project. It addresses unknown unknowns

38
Q

What is the develop schedule process

A

The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model

39
Q

Develop schedule key benefit

A

By entering schedule activities, durations, resources, resource availability’s, and logical relationships into the scheduling tool, it generates a schedule model with plan dates for completing project activities

40
Q

Develop schedule inputs (13)

A 
Schedule management plan
Activity list
Activity attributes
Project schedule network diagrams
Activity resource requirements
Resource calendars
Activity duration estimates
Project scope statement
Risk register
Project staff assignments
Resource breakdown structure
Enterprise environmental factors
Organizational process assets
41
Q

Develop schedule tools and techniques

A 
Schedule network analysis
Critical path method
Critical chain method
Resource optimization techniques
Modeling techniques
Leads and legs
Schedule compression
Scheduling tool
42
Q

Develop schedule outputs

A 
Schedule baseline
Project schedule
Schedule data
Project calendars
Project management plan updates
Project documents updates
43
Q

What is the critical path method

A

A method used to estimate the middle project ration and determine the amount of scheduling flexibility on the logical network paths within a schedule model

44
Q

What is the critical chain method

A

Schedule method that allows the project team to place buffers on any project schedule path to account for limited resources and project uncertainties. Essentially a resource constrained critical path is known as a critical chain

45
Q

What is resource smoothing

A

A technique that adjust the activities of a schedule model such that requirements for resources on the project or not exceed certain predefined limits however this technique does not change the project critical path or completion date

46
Q

What is what if scenario analysis

A

The process of evaluating scenarios in order to predict their effect, positively or negatively, on project objectives

47
Q

What is simulation

A

It involves calculating multiple project duration is with different sense of activity assumptions, usually using probability distributions constructed from the three-point estimate model to account for uncertainty. A common technique is Monte Carlo analysis

48
Q

What is crashing

A

A technique used to shorten the schedule duration for the least incremental cost by adding resources. It does not always produce a viable alternative and may increase risk or cost

49
Q

What is fast tracking

A

Schedule compression technique in which activities are phases normally done and sequins are performed in parallel for at least a portion of their duration. It may result in rework and increased risks

50
Q

What is a schedule baseline

A

They approve version of a schedule model they can be changed on later formal change control.

51
Q

What is control schedule process

A

Process of monitoring the status of project activities to update project progress and manage changes to the schedule baseline to achieve the plan

52
Q

Control schedule key benefit

A

Provides the means to recognize deviation from the plan and take corrective and preventive actions and thus minimize risk

53
Q

Control schedule inputs

A 
Project management plan
Project schedule
Work performance data
Project calendars
Schedule data
Organizational process assets
54
Q

Control schedule tools and techniques

A 
Performance reviews
Project management software
Resource optimization techniques
Modeling techniques
Leads and lags
Schedule compression
Scheduling tool
55
Q

Control schedule outputs

A 
Work performance information
Schedule forecasts
Change request
Project management plan updates
Project documents updates
Organizational process assets updates
56
Q

Project time management processes

A 
Plan schedule management
Define activities
Sequence activities
Estimate activity resources
Estimate activity durations
Develop schedule
Control schedule

PMP Exam (12 decks)

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