Managing Organizations

Question 1

What is a portfolio

Answer 1

A collection of lower level portfolios, programs, projects grouped for centralized management aimed at strategic objectives
Note projects may not be directly related

Question 2

What is a program

Answer 2

A group of related projects that have a common outcome or capability which are managed together to achieve better benefits and control

Question 3

What is a project

Answer 3

A temporary body of work that produces a unique product service or result to meet a strategic objective. It is progressively elaborated

Question 4

What is a sub project

Answer 4

A smaller portion of a project that enables easier management

Question 5

What is ongoing work

Answer 5

Repetitive work with no defined end. It is also known as operational work and can have changing objectives

Question 6

Name types of project stakeholders

Answer 6

Sponsor
Operational stakeholders
Vendors a.k.a. cellars
Business partners
Project team
Customer

Question 7

Who is the sponsor

Answer 7

A senior executive for whom the project is done. He provides funding and is the primary risk taker

Question 8

What are operational stakeholders

Answer 8

Employees in the organization such as HR, sales, customer service, etc.

Question 9

Who are vendors

Answer 9

External organizations that supply goods or services for the project

Question 10

Who is the project team

Answer 10

The people to conduct a project. The PM is authorized to manage and the project team does the work

Question 11

Who is the customer

Answer 11

The individual or group that purchases or uses the product or service output of the project

Question 12

What are the types of project influencers

Answer 12

Organizational culture
Enterprise environmental factors
Organizational process assets

Question 13

What is organizational culture

Answer 13

The unique nuances of how business is conducted and how the organization operates. Including shared values, norms, beliefs, policies, etc.

Question 14

What are enterprise environmental factors

Answer 14

Internal and external factors affecting the project outcomes

Question 15

What are organizational process assets

Answer 15

Project related data and documents from previous work. Including plans, procedures, guidelines, etc.

Question 16

What are the types of project constraints

Answer 16

Scope
Quality
Schedule
Budget
Resources
Risks

Question 17

What is organizational project management (OPM)

Answer 17

A strategy execution framework using portfolio, program, project to consistently and predictably deliver organizational strategy

Question 18

What are projects authorized based on

Answer 18

Market demand
Strategic opportunity or business need
Social need
Environmental consideration
Customer request
Technological advance
Legal requirement

Question 19

What is a project management office PMO

Answer 19

A management structure that standardizes the project related governance processes and facilitate sharing of resources, methodologies, tools, techniques

Question 20

What is a supportive PMO

Answer 20

It provides a consultative role and serves as a project repository. The degree of control is low

Question 21

What is the controlling PMO

Answer 21

It provides support and requires compliance through various means. The degree of control is moderate

Question 22

What is a directive PMO

Answer 22

It takes control of the projects by directly managing them. The degree of control is high

Question 23

What are the primary functions of a PMO

Answer 23

Managing shared resources across projects

Question 24

Name the project management competencies

Answer 24

Knowledge (understanding of PM knowledge areas)
Performance (qualifications, experience, tasks, tools, techniques)
Personal skills