Project Scope Management Flashcards
ITTOs: Plan Scope Management
Inputs:
- Project Charter
- Project Management Plan (Quality management plan, project life cycle, development approach)
- EEFs
- OPAs
Tools&Techniques:
- Expert judgement
- Data analysis
- Meetings
Outputs:
- Scope management Plan
- Requirements Management Plan
Scope management plan
- Defines how scope will be defined, developed, monitored, controlled and validated
- Project Charter is the key input
- Historical information from prior projects and EEFs will drive this as well
- Is NOT the project scope statement
Requirements Management Plan
- How will you plan, track and report requirements activities
- Configuration management activities
- Requirements prioritization process
- ## Metrics that will be used
Requirements Traceability Matrix
- Table that outlines the requirements, assumptions, status, details
- Can also link the requirements to WBS
Project Scope vs. Product Scope
- Product scope = features and functions of the product we are delivering
- Project scope = work to be completed in order to satisfy the project objectives
- Product scope drives the project scope (symbiotic)
Product Scope
- Characteristics of customers’ deliverables
- Product backlog is adaptive
- Derived from collected requirements
- Will be validated at the end of the project to confirm that the scope was met
Tailoring Scope Management Processes
- Determine how much knowledge and requirements management is needed
- What level of validation and control is needed
- Development approach (scrum vs. agile)
- How specific or stable are the requirements? how much flexibility is there?
- Governance
Business Analyst
- Gathers and defines requirements
- Ensures that the requirements are met
- Identify problems
- Define the business needs
- Recommend viable solutions for needs
- Works collaboratively with the PM or can be the same persion
Scope Management in Adaptive Environments
- Scope is not fully defined at the start
- Scope is refined over the life of the project
- Requirements can emerge throughout the project
- Time and cost are fixed but scope can vary
Grooming the Backlog/Backlog Refinement
- Product owner owns the backlog
- Product owner prioritizes the backlog items and adds new ones before the next sprint or iteration
ITTOs: Collect Requirements
Input:
- Project Charter
- Project management plan
- Project Documents
- Business case
- Agreements
- EEFs
- OPAs
T&T:
- Expert judgement
- Data gathering (interviewing stakeholders, focus groups, questionnaires and surveys, bechmarking)
- Data Analysis
- Decision making
- Data representation
- Context Diagram
- Prototypes
Outputs:
- Requirements documentation
- Requirements traceability matrix
Benchmarking the Requirements
- Comparing two or more system, businesses and approaches
- Set an external basis for performance
User stories
- Items in the product backlogs
- Defines the role (who benefits from the feature), goal (what the stakeholders aim to accomplish), motivation (benefit to the stakeholder)
Business Requirements
- High level needs of the organization
Solution Requirements
- Features, functions and characteristics of the product or service
- Functional - behaviors of the product (ex. amount of torque)
- Nonfunctional - environmental conditions or qualities (ex. how much it hurts your hand when you turn it)
Stakeholder requirements
- Needs of a stakeholder or stakeholder group
Transition requirements
how to get from current state to future state (operational transfer)
Project requirements
- Actions, process or other conditions
Quality requirements
- Validation of the success of the project
Defining the project scope statement
- Developing a detailed description of the project and product
- Describes the product, service or result
- Establishes boundaries and acceptance criteria (what will and will not be included)
Scope Baseline
- Scope Statement
- WBS
- WBS dictionary
ITTOs: Define Scope
Inputs:
- Project Charter
- Project Management Plan
- EEFs
- OPAs
T&T:
- Expert judgement
- Data Analysis
- Decision making
- Interpersonal and team skills
- Product analysis
Outputs:
- Scope statement
- Project documents updates
Project Charter vs Project Scope
- Charter is higher level and more about project purpose
- Scope is more specific and is more about deliverables
Work Package
- Smallest item in the WBS
- Particular function that a particular function does or window in the project to build a house
ITTOs: Create WBS
Inputs:
- Project management plan
- Project documents
- EEFs
- OPAs
T&T:
- Expert judgement
- Decomposition
Outputs:
- Scope baseline
- Project document updates
Control Account Plan
- For work packages
- Way of segmenting different aspects of the project and defining what threshold that segment can’t exceed (ex. budget)
Code of Accounts
- Numbering system/unique identifier in the WBS
What is in the WBS Dictionary?
- Code of account identifier
- Description of work
- Assumptions and constraints
- Responsible organization
- List of schedule milestone
- Associated schedule activities
- Resources required
- Cost estimates
- Quality requirements
- Acceptance criteria
- Technical references
- Contract information
ITTOs:Validate Scope
Inputs:
- Project Management Plan
- Project Documents
- Verified Deliverables
- WPA
Tools & Techniques
- Inspection
- Decision Making
Outputs:
- Accepted Deliverables
- WPI
- Change Requests
- Project docs updates
ITTOs: Control Scope
Inputs:
- Project Management Plan
- Project Documents
- WPD
- OPA
T&T:
- Data Analysis (Variance & Trends)
Outputs:
- WPI
- Change Requests
- PMP Updates
- Project Doc updates
Variance Analysis
- Performance measurements comparison
- Magnitude of variation (high or low)
- Determine cause and degree of variance
- Analysis drives what corrective or preventative actions are needed
Trend Analysis
- Noticing a trend over time
- Earned Value Management is a part of this
- Improving or deteriorating
- Degree of variance
- Analysis drives corrective or preventative actions
