Project Management/Initiation

Question 1

Projects involve the creation of ______
Projects are ______
Projects have a definitive ______
Projects focus on the achievement of ______

Answer 1

• involve the creation of a new process/product/service
• are temporary and time-limited
• have a definitive start + end point
• focus on the achievement of specific objectives

Question 2

describe triple constraint

Answer 2

competing factors that affect all projects
- cost: budget/funding/staff/equipment/facilities
- scope: span of project + amount of work needed
- time: amount allocated for completion

Question 3

what influences the quality of a project’s outcome

Answer 3

triple constraint

Question 4

who is accountable fore achieving the objective of a project

Answer 4

project manager

Question 5

what are the 4 phases of a project

Answer 5

1. initiation
2. planning
3. implementation
4. closing/completion

Question 6

what is:
a) what we want to accomplish
b) what success LOOKS like
c) what’s needed to get there
d) what we produce as a result
e) how we choose to get there

Answer 6

a) goal
b) outcome
c) objective
d) deliverables
e) process

Question 7

the success of a project is measured by comparing what

Answer 7

comparing outcomes and deliverables to the objective
ie. what actually happened compared to what we want to know/develop/create

Question 8

what are 2 errors relating to evaluation

Answer 8

1. evaluation not aligning with objective (that’s ok and can actually be helpful)
2. running out of time/not allotting time fore evaluation

Question 9

the ______ is the person/group ultimately responsible for the success of a project

Answer 9

project sponsor

Question 10

the ______ is anyone impacted by the work either directly/indirectly - wants to know what’s going on but not doing any of the work

Answer 10

stakeholder

Question 11

the ______ is the person assigned to lead the project/manage constraints + achieve specific outcomes

Answer 11

project manager

Question 12

the ______ are the worker bees who complete the tasks of the project

Answer 12

project team

Question 13

planning phase is based on the

Answer 13

deliverables

Question 14

what is a work breakdown schedule

Answer 14

defines work packages/tasks that can be assigned to specific members

Question 15

a document that outlines the project’s purpose/scope/stakeholders/objectives/plan to ensure everyone stays on the same page is the

Answer 15

project charter

Question 16

what does the RACI matrix stand for

Answer 16

Responsible = actually carrying out the task
Accountable = person accountable for the tasks being done appropriately
Consulted = not directly involved with carrying out tasks
Informed = receive outputs, have to know updates