Project Initiation and Initial Planning

Question 1

Stakeholder:

Answer 1

Any party that is interested in or affected by the outcome of the project

Question 2

Stakeholder analysis:

Answer 2

• Who gets the output
• Who provides the input
• Managers of input providers or output recipients
• Who has related responsibilities
• Who gets the reward and benefits
• Who suffers the penalties and consequences

Question 3

Stakeholder analyses drives:

Answer 3

• Project organisation/governance design
• Project process definition
• Communication planning
• Detailed requirements analysis
• Risk planning
• Resting and training

Question 4

Project Governance:

Answer 4

The framework by which the project is directed and controlled

Question 5

Key Roles - The Project Sponsor (Executive):

Answer 5

Authorizes and funds the project (via the Business Case), makes executives decisions beyond the Project Manager’s authority, has the power to overcome issues/ conflicts/remove barriers to project success (or cancel the project)

Question 6

Key Roles - Project Steering Committee or Board:

Answer 6

Provides senior level guidance to the project and facilitates integration of the PM team with functional units. Project Control and Assurance role. May also act as Change Authority

Question 7

Key Roles - Project Manager

Answer 7

Leads projects activities and the day-to-day management of the project. Responsible for project delivery.

Question 8

Project Management Team (Project Support):

Answer 8

Supports the project manager (e.g. on administrative tasks)

Question 9

Project Team (Team Managers):

Answer 9

Perform (coordinates) project activities

Question 10

Project Charter:

Answer 10

A document that formally authorises the Project and assigns a Project Manager, includes elements:

1) Objectives & Business Case
2) High-Level Scope/State of Work
3) High-Level Budget Information
4) High-Level Timelines/Target Dates
5) Project Organization/Governance Information
6) Success Criteria
7) Initial Set of Risks