Project Execution Flashcards
Executing process group
processes performed to compete the work defined in the project management plan to satisfy the project requirements
can generate change requests that trigger one or more planning processes
Execution process group: processes
- direct and manage project work
- manage project knowledge
- manage quality
- acquire resources
- develop team
- manage team
- manage communications
- implement risk responses
- conduct procurements
- manage stakeholder engagement
Direct and manage project work
- leading and performing the work defined in the project management plan and implementing approved changes to achieve project’s objectives
- executing the planned project activities to complete project deliverables and accomplish established objectives
- also requires review of the impact of all project changes and the implementation of approved changes
Work performance data
provides information about completion status of deliverables and other relevant details about project performance
Direct and manage project work Outputs
- deliverables
- work performance data
- issue log
- change requests
- project management plan updates
- project documents updates
- ortanisational process assets updates
Manage project knowledge
The process o using existing knowlege and creating new knowledge to chieve the project’s objectives and contribute to organizational learning
Manage project knowledge outputs
- lessons learned register
- project management plan updates
- organizational process assets udpates
Knowledge management is concerned with
managing both tacit and explicit knowledge for two purposes:
- reusing existing knowledge
- creating new knowledge
achieved by using a mixture of knowledge management tolls and techniques (interaction) and information management tools and techniquest (documentation)
Knowledge management: bigger picture
Make sure that skills, experience and expertise of the project team and other stakeholers are used before, during and after the project
Most important part of knowledge management
creating an atmosphere of trust so that people are motivated to share their knowledge.
Pay attention to what people know and what others know
Manage quality
Process of translating the quality management plan into executable quality activities that incorporate the organization’s quality policies into the project
Manage quality Outputs
1, Quality reports
2. test and evaluation documents
3. change requests
4. project management plan updates
-> quality management
-> scope basline
-> schedule baseline
-> cost baseline
5. project documents updates
Quality assurance vs Quality management
QA: using porject processes effectively, folowing and meeting the standards to assure stakeholders that the final produce wil meet their needs, expectations and requirements
QM + concerned with the product design aspects and process improvements
Acquire resources
process of obtaining team members, facilities, equipment, materials, supplies and other resources necessary to complete project work
Key benefits of acquire resources
outlines and guides the selection of resources and assigns them to their respective activities
Internal vs external resources
- internal are acquired from functional or resource managers
- external are acquired through the procurement processes
Factors to consider during resource procurement
- project management / team should effectively negotiate and influence others who are in a position to provide the required team and pyhsical resources
…
Develop team
process of improving competencies, team member interactions and the overall team environment to enhance project performance
Key benefit of team development
results in improved teamwork, enhanced interpersonal skills and competencies, motivated employees, reduced attrition and improved overall project performance
High team performance can be achieved by
- use open and effective communication
- create team-building opportunities
- develope trust among team members
- manage conflicts in a constructive manner
- encourage collaborative problem solving
- encourage collaborative decision making
Objectives of developing a project team include
- improve the knowledge and skills of team members to increase their ability to complete project deliverables
- improve feeling of trust and agreement among team members to raise morale, lower conflict and increase teamwork
- create a dynamic, cohesive and collaborative team culture to improve individual and team productivity, team spirit and cooperation
- empower the team to participate in decision making and take ownershipf of the provided solutions to improve team productivity for more effective / efficient results
Tuckman ladder
- Forming
- storming
- norming
- performing
- adjourning
nb
1. can regress to an earlier stage
2. can stuck in a particular stage
Manage team
the process of tracking team memger performance, providing feedback, resolving issues and managing team changes to optimize project performance
A pm should
1. provide provide challenging assignments to team memgers and give recognition for high performance
