Project Basics

Question 1

Sponsor / Champion

Answer 1

Approval Authority

• Funding
• Project charter
• Baseline
• High-level requirements

Control
Marketing
Roadblocks
Business case/justification

Question 2

Project Manager

Answer 2

Manage team, communication, scope, risk, budget, and time
Manage quality assurance
Responsible for artifacts

Question 3

Project coordinator

Answer 3

Support project manager
Cross-functional coordination
Documentation/ Administrative support
Time/ Resource Scheduling
Check for quality

Question 4

Stakeholder

Answer 4

Vested interest
Provide input and requirements
Project steering
Expertise

Question 5

Scheduler

Answer 5

Develop and maintain project schedule
Communicate timeline and changes
Reporting schedule performance
Solicit task status from resource

Question 6

Project team

Answer 6

Contribute expertise to the project
Contribute deliverables according to schedule
- Estimation of task duration
- Estimation of costs and dependencies

Question 7

Project Management Office (PMO)

Answer 7

Sets standards and practices for the organization
Sets deliverables
Provides governance
Key performance indicators and parameters
Provides tools
Outlines consequences of non-performance
Standard documentation/ templates
Coordinate resources between projects

Question 8

The project steering team

Answer 8

Helps the project team by resolving the problems escalated by the project manager or the project leads.

Question 9

The PMO

Answer 9

PMO sets standards and practices for the organization; set deliverables; provides governance; sets key performance indicators and parameters; provides tools; outlines consequences of non-performance; provides standard documentation or templates; and coordinates resources between projects.

Question 10

The Stakeholders

Answer 10

Have a vested interest in the success of a project

Question 11

The project client or sponsor

Answer 11

Provides funding, project charter, baseline and high level requirements for the project

Question 12

PMO Types

Answer 12

Directive PMO - Exercises a high degree of control over the project

Controlling PMO - Provides support to projects

Question 13

Key activities during Project Closure Phase

Answer 13

Acceptance of Deliverables: The project deliverables
are reviewed by the customer according to the agreed acceptance criteria, and formally accepted.

Finalize the Lessons Learned: It is important that lessons learned during the project are formally completed in the project closure phase before the project team is assigned to other projects, or relieved. In order that the lessons learned are properly documented, a questionnaire may be circulated to the stakeholders for completion.

Project Report: A project report is completed at the project closure phase that is submitted to the project sponsor. This document essentially includes the project summary, starting from initiation till closure.

Update and Archive Documents: The project documents are prepared at the project initiation, and amended or updated as the project is executed, till the project closure phase.

Other Important Activities: Other important activities that are undertaken during the project closure include the finalization of procurement, open issues, customer training regarding the deliverables, release or reassignment of resources, project team appraisals, vendor performance, final payments to contractors, and administrative closure.