Procurement and Tendering Flashcards
What sort of information is requested in the first stage of a two-stage tender?
Preliminaries
OH&P
Any specific rate
How can a Client reduce the quality risk in a design and build contract?
1) Develop the design to stage 4
2) Appoint a CMT
3) Clerk of Works
How would you go about advising the client a procurement route
Put a meeting together tot discuss the Client’s aims.
Talk about pros and cons of each option.
Write a report advising the ‘best’ route.
How would you deal with an error in a tender?
As listed in the JCT Tendering practice note, there are 2 methods:
Alternative 1 - Reject the bid or stick with it.
Alternative 2 - Amend the error or stick with it.
What does it mean to have a Bona Fide Tender?
Means in good faith i.e. not colluding, they intend to stand by their offer etc.
For the DBFO project, when reviewing the subcontracts, if you saw one that undermeasured works, what would you do? And why?
I would point this out to the Main Contractor and query if this was a genuine mistake or if they included the item elsewhere.
If it was a mistake, it is important to point this out as it would protect the subcontractor financially and also protect the Client, it’s also being in the interest of acting fairly and reasonably.
For West Slope, were the flooring packages in line with your estimates?
If they hadn’t had been, what would your advice/next steps have been?
Yes, the flooring packages were in line with my estimates.
If they hadn’t been, I would compare the subcontractor’s submissions against each other and against my PTE to compare the market against my estimated costs. If it was a case that my PTE was wrong, I would inform the Client of this and review potential mitigation measures, such as value engineering, to get the project back within budget.
PwC Leeds, what consideration would you give when putting a list together of who to send PQQ to?
1) Experience
2) See which procurement routes the Contractor’s do
3) Location they work
4) Size of job vs turnover
5) Conflicts of Interest
For the South Wing tender, what did you do or advise to reduce the risk of uncompliant tenders occurring?
1)Ensuring a sufficient tender period
2) Timely responses to queries
3) Considering extensions
What is a PPP? And how is it different to a negotiated tender?
Public Private Partnership
PPPs are often negotiated. The Private party will fund all/a part of the scheme and then get paid back over time, and can take profits from the building for a certain amount of time.
PwC Manchester you say you compared rates to what you saw in the market. But you work in London? How did you apply that experience
Using BCIS location indices and liaising with other offices & local contractors.
On West Slope Residencies, can you clarify the statement regarding the two stage tender, as you mention is was an open-book negotiation but the main contractor tendered to three sub-contractors? That doesn’t align… can you clarify?
The negotiation was ultimately between the subcontractor and main contractor. I liaised with the main contractor to ensure the Client was getting value for money in the tender returns.
How would you determine that the client received best value for money? Particularly in a negotiated tender?
1) Reviewing the subcontractor’s submissions
2) Reviewing proposed VE opportunities from subcontractor’s
3)
On PwC Leeds, what did you include in your PQQ?
- Project description
- Programme
- Procurement and Contract Strategy
- Instructions to tenderers
- Questionnaire
- Declaration
What questions were included in your PQQ?
- Proposed team & capacity
- Approach to the project
- Health and safety (any instances reported to HSE,
- Sustainability (net zero by 2050 targets)
How was the PQQ scored?
Pass / Fail
You identified the risk associated with a negotiated tender, but what are the advantages and what scenarios would you recommend this type of procurement route?
- Time
- Good for repeat works
- Useful for small value projects where it’s unlikely there will be large differences in a competitive tender.
