Contract Admin Flashcards
When was the A-Z of Contract Admin released?
15 June 2023
What is the difference between CA and EA?
CA is impartial
CA is there to make sure the Contract is followed, whereas EA is working to put forward the Client’s interests
EA is used in D&B
A-Z talks about Loss and Expense. A Contractor issues a notification that they will be in delay due to a relevant matter and provide an assessment for loss and expense.
What is the timeline under JCT for the CA to respond?
Within 28 days of the first claim and relevant info, and within 14 days after each subsequent update
Please name 3 relevant events
- Employer’s instruction
- Deferment of possession
- Exceptionally adverse weather conditions
- Force Majeure
What are the 4 types of Relevant Matter?
- Variations
- Failure to give access to the site
- Delays in receiving instructions
- For opening up correctly undertaken works.
You say on Confidential Infrastructure that you issued Payment Certs. Were you the CA?
If a Contractor issues their application 2 days after the valuation date, and then the CA fails to issue their payment certificate, under JCT SBC, what value becomes due?
Under the contract, no payment certificate has been raised, so it will be whoever raises one first.
If the contractor had issued on the valuation date, that would then be, by default, the payment cert.
What is the timeline of a verbal instruction being?
A verbal instruction is stated.
The Contractor will go back in writing with the details and terms of the change.
Within 7 days the CA must confirm or reject.
If the CA doesn’t respond, it is deemed instructed.
What gave you the authority to implement a change process? Did it superseded what was in the Contract? Where does the contract describe the change process?
What is an information release schedule?
An Information Release Schedule is a document that outlines the timing and sequence of critical information (e.g., drawings, specifications, or details) that the contract administrator must provide to the contractor during the project.
What was your role on this project e.g. EA / CA?
QS and then CA period of time.
What is the difference between CA / EA?
CA = Acts more impartially, is there to administer Contract rather than act on behalf the Employer.
EA = Acts on behalf of the employer, issues payment notices rather than payment certificates.
What’s the timescales for issuing a payment certificate?
5 days after the due date.
Are there things you need to check and consider in relation to the payment dates and advice you would give to your client?
Schedule of amendments, reckoning days, late application (if D&B), type of valuation (milestone, like final payment).
On confidential project, Quick last question, how did you ensure the change control process what adhered to?
I followed the process listed in the Contract preliminaries, identifying the need to use Aconex & have Early warnings / NOPC’s.
