Procurement and Tendering Flashcards
How do you obtain the client’s brief?
Ref other flashcard
How do you go about understanding the client’s brief?
Ref other flashcard
What sort of matters would be covered in a brief at early stages?
Outline project objectives, scope, budget, and timeline.
Specify requirements, preferences, and constraints.
Detail desired outcomes, site considerations, and stakeholder roles.
Describe building type, purpose, size, layout, and design preferences.
Include functional needs, aesthetic considerations, and technical specifications.
How would a client make explicit their objectives/priorities?
Do these need to be developed with the consultant?
Articulate needs, goals, and preferences to the consultant.
Collaboratively refine and prioritize objectives.
Ensure alignment with project requirements and budget.
Aim for desired outcomes.
How does method of procurement compliment a clients brief/priorities?
Align with objectives, budget, and timeline.
Consider traditional procurement for well-defined projects.
Opt for design and build for flexibility and cost certainty in complex designs.
When might it be most appropriate to use:
i) open tendering?
ii) selective tendering?
iii) negotiation?
open tendering - Invitation to all interested contractors to submit bids.
iselective tendering - Invitation to prequalified contractors to submit bids.
negotiation - Direct negotiations between client and contractor without open competition.
What do you know about the JCT Tender Practice Note 2017?
The JCT Tender Practice Note 2017 provides guidance on tendering procedures for construction projects. It outlines best practices for preparing tender documents, inviting bids, evaluating tenders, and awarding contracts, ensuring fairness, transparency, and compliance with legal requirements throughout the tendering process.
On what basis was the winning tenderer recommended? (HCW)
Assessment based on quality and quantity, 60:40 ratio.
Quality emphasized in conservation area project.
Separate assessment to avoid conflict of interest.
Quality scored on 1-5 scale, weighted.
Price scored based on lowest tender.
Overall score combines quality and quantity.
What was this ‘new information’ in the addendum concerning M&E? (BM)
New M&E surveys conducted.
Focus on AHU.
Refurbishment increased costs by £50k (£65K refurbish AHU instead of the earlier £18k replacement of Hunidifier and controls)
Earlier plan: £18k for humidifier replacement.
On what basis was the winning tenderer recommended? (BM)
price only. Standard answer for tender analysis - comp check, qualifications, etc.
