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RICS APC 2023 KNK > Procurement > Flashcards

Procurement Flashcards

1
Q

What is traditional procurement?

A
  • Employer appoints consultants to design the project and contractors are then invited to submit there tender
  • JCT standard contract
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2
Q

What is the benefits of traditional procurement?

A
  • more cost certainty than CM and MC
  • Tenders easier to analyse
  • Employer retains control of design
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3
Q

What are the negatives of traditional procurement?

A
  • Slow start on site
  • no contractor build ability input
  • design risk for employer
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4
Q

What is procurement?

A

Process of obtaining a good or service

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5
Q

What is tendering?

A

Process of inviting contractors to bid for work on a project.

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6
Q

What is single stage tendering?

A
  • Usually takes place at stage 4 of design
  • contractors will bid on detailed design information (near enough complete)
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7
Q

What is two stage tendering?

A

1st stage contractors bid on limited design information - bid includes prelims, OH&P fee and team. Preferred contractor is taken on using a PCSA
2nd stage the contractor negotiates to agree final price, programme and contract conditions

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8
Q

What is negotiated tender?

A
  • Similar to single stage tender but with 1 contractor, where all details are negotiated
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9
Q

What is CM procurement?

A

Employer places direct contracts with each trade contractor rather than a single main contractor

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10
Q

What is MC procurement?

A

Employer appoints a managing contractor to manage the entire building process and place direct links with trade contractors

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11
Q

What is D&B procurement?

A
  • Design and Build
  • the contractor is in control of both design and construction of the building
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12
Q

What do you do if you find an error in a tenderers submission?

A

JCT tendering practice note defines 2 alternatives
- Alternative 1 includes notifying the contractor and they can either accept the bid or retract the submission
- Alternative 2 includes either confirming the offer or have the opportunity to change the error

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13
Q

What is a PQQ?

A

Pre Qualification Questionnaire - information required by tenderers to see who is applicable and desirable for a tender

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14
Q

What information is required from a PQQ?

A
  • Financial records
  • Health and Safety records
  • insurances
  • relevant experience
  • company details
  • QA policy
  • current capacity
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15
Q

What is a PTE?

A

Pre tender estimate - estimate of a package before tenders are received

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16
Q

What do you do if a tender is issued late?

A

public - still acknowledge
Private - let client know and see if they still want to acknowledge tender

17
Q

What are the benefits of D&B?

A
  • early SOS is possible
  • contractor build ability input
  • more cost certainty than traditional
18
Q

What’s are the cons of D&B?

A
  • complex to compare returns
  • employer changes are expensive
  • contractor risk premiums
19
Q

What are the pros of CM?

A
  • Quick start on site
  • buildability input from contractor
  • changes in design has no premiums
20
Q

What are the cons of CM?

A
  • no cost certainty until last trade contract is placed
  • needs an experienced employer
21
Q

What are the pros of MC?

A
  • Fast SOS
  • buildability input from contractor
  • single point of responsibility
22
Q

What are the cons of MC?

A
  • no cost certainty
  • needs an experienced employer
23
Q

Why do we do a PTE?

A
  • final check before returns
  • can be used to compare tender returns
24
Q

What is included in the tender documents?

A
  • ITT
  • drawings and spec
  • pricing document
  • bona fide document
  • contract particulars
25
Q

What is the instructions to tender?

A
26
Q

What is a bona fide tender?

A

Submitting a tender in good faith with good intentions

27
Q

What is a tender addendum?

A

Change to project tender requirements that may need an allowance

28
Q

What were the tender addendums on your relevant project?

A

Soft Strip works NZH
- asbestos survey showing amount of asbestos
- methodology of removing heritage works

29
Q

What is a tender opening and what is on the form?

A
  • Official Meeting with the client and relevant project consultants on the tenders received for work packages
  • Form includes: Date of meetings, attendees, tenders and any key information such as cost and programme
30
Q

What is included in a tender return?

A
31
Q

What is a tender report?

A
32
Q

Why were there differences to the budget and tender returns for soft strip?

A
  • Unknown amount of Asbestos lead to high prov sum returns
  • CAT B removal not in the budget
33
Q

What’s included in the recommendation report?

A
  • exec summary
  • ITT and tender info issued
  • tenders received summary
  • proposed contract sum
  • option costs
  • recommendation
34
Q

What was included in the procurement report?

A
  • Project information
  • procurement options available
  • recommend option and reason for rejection
  • next steps (choosing contractors etc)
35
Q

What procurement options were available for NZH?

A
  • Design and Build
  • CM
36
Q

Why did you choose two stage D&B for NZH?

A

Client needed cost certainty for a Board Approval meeting, this disregarded CM and left two stage D&B

37
Q

What is a PQQ scoring matrix?

A

Pre-Qualification Questionnaire scoring matrix allowed client and design members to score each contractor on different elements on the return, in turn showing who was best placed for the project

RICS APC 2023 KNK (19 decks)

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