Process Details Flashcards
What are the purpose and objectives of Starting Up a Project (SU)?
The purpose is to answer the question, “Do we have a worthwhile and viable project?”
SU is about gathering the necessary information for the Project Board to make a decision regarding the initiation of the project.
Objectives:
* Create an Outline Business Case
* Look at the project approach to determine the best way to go about the project
* Choose who will be part of the project team
* Create the project brief
* Create a detailed Initiation Stage Plan
What are the purpose and objectives of Initiating a Project (IP)?
The purpose of IP is to understand the work that needs to be done to deliver the required products and establish a solid foundation of understanding before committing to significant time and resource investment.
Objectives:
* Expand upon the Project Brief and refine the Business Case
* Prepare the approaches (strategy documents): Risk Management, Change Control, Quality Management, Communication Management
* Create Project Controls
* Create Project Plan
* Assemble the Project Initiation Documentation (PID)
What is the Issue Register created and by whom?
The Issue Register is created by project support and approved by the PM during IP.
When is the project team decided?
The project team is determined during SU based on the scope and outline business case, but may be amended as the scope and business case are developed and further understood during IP.
What is the first plan created in a project and when?
The first plan is the Initiation Stage Plan and this is produced during SU.
When and where is tailoring determined?
It is important to determine how PRINCE2 will be tailored for a project during the IP stage, and this should be documented in the Controls section of the PID.
What are the four strategy documents and when are they created?
Risk Management Approach
Change Control Approach
Quality Management Approach
Communications Management Approach
During IP. These approaches define how we will manage a given topic.
What is the Benefits Management Approach and when is it prepared?
The Benefits Management Approach identifies the benefits and describes how they will be measured to show that they have been realised.
This is created by the PM during IP.
What are the purpose and objectives of Controlling a Stage (CS)?
The purpose of CS is to assign and monitor work, deal with issues, take corrective actions to ensure the stage remains within tolerance, and report on project progress to the board.
Objectives:
* Attention is focused on product delivery
* Keep risk and issues under control
* Keep the Business Case under review
* Deliver stage products to the agreed quality, within agreed cost and timeframe, to achieve the agreed benefits.
What are the purpose and objectives of Managing Product Delivery (MP)?
The purpose of MP is to formally manage and control work between the PM and Team Manager by placing requirements on the accepting, executing, and delivery of products.
Objectives:
* Products assigned to a team are authorised and agreed upon
* The team is clear about what is to be produced and understand the effort, time, and cost
* Planned products are delivered to meet expected specifications within tolerance
* Accurate progress information is provided to the PM by the Team Manager
What are the purpose and objectives of Directing a Project (DP)?
The purpose of DP is to enable the project board to be accountable for the project’s success by making key decisions and having overall control while delegating the day-to-day management of the project to the PM.
Objectives:
* To initiate the project
* To deliver project products
* To close the project
* Provide direction and control during the project
* Be the interface to Corporate
* Ensure that post-project benefits will be reviewed
When does DP begin?
DP begins at the SU/IP boundary.
