Organisation Flashcards
What does the PRINCE2 environment consist of?
A Customer and one or more Suppliers.
What comprises each of the customer and supplier views?
Customer - User and Business
Supplier - Supplier
What are the customers and suppliers respectively concerned with?
Customers are concerned with:
* Value for money
* Realising of project benefits
* Quality and functionality
Suppliers supply skills or products to the project.
What are the four management levels?
- Corporate/programme - customer
- Project Board
- Project Manager
- Team Manager
What are the responsibilities of the Corporate management level?
Providing the project mandate;
Setting tolerance levels.
What are the responsibilities of the Project Board management level?
Make decisions;
Provide project direction;
Reporting to the Corporate management level;
DP - Directing a project process.
What are the responsibilities of the Project Manager management level?
Managing and planning the project day-to-day;
Ensuring project delivery within the performance indicators;
Reporting on the project to the board via highlight reports;
Assigning work packages;
Managing issues (change requests);
Prepare benefits management approach.
What are the responsibilities of the Team Manager management level?
Take direction from the project manager;
Executing work packages;
Plan work at the team level;
Report progress to project manager via checkpoint reports;
Building and delivering products.
What are the six performance indicators?
Cost
Benefit
Risk
Quality
Time
Scope
What are the three roles on the project board?
Executive - representing the Business;
Senior User - representing the User;
Senior Supplier - representing the Supplier.
When do the project board meet and manage the project?
The project board meets between stage boundaries and only during the project stages for highlight reports as needed.
What are the project assurance responsibilities of the project board roles?
Executive: risk and finance assurance - is the project value for money?
Senior User: quality, expectation, testing - will the product work as expected?
Senior Supplier: follow supplier standards and quality control - can it be done within time, cost, and other variables?
* additionally ensure the right resources, materials, and people are in place to do the work.
What is the Project Support role responsible for?
Project Support provides administrative support, including but not limited to:
* Managing registers and logs
* Collating information
* Financial help
* Procurement
* Updating schedules
* Configuration management
This is an optional role that may be covered by the project manager on smaller projects/organisations.
What is the Change Authority responsible for?
The Change Authority decides what change requests (issues) are implemented.
This is an optional role that is often covered by the project board.
How does Tailoring factor into a project’s Organisation?
The project organisation must consider the requirements, size, and complexity of a project and scale accordingly. This might mean a single person covering a number of project roles (where appropriate), or conversely, assigning a team of Users or Suppliers where a representative for each sits at the Project Board level while other stakeholders are consulted or informed within these groups.
