Procedure 5 Flashcards
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The Police Department does not grant or deny benefits. Who must provide complete, timely information to assist Risk Management /SDCERS with benefit determinations.
Police supervisors/managers
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Employees should be encouraged to file claims when they believe they may be what?
entitled to receive benefits.
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Employees are responsible for ________________ reporting to their supervisor any on-duty injury or illness.
immediately
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The employee’s supervisor is responsible for promptly investigating the injury or illness and immediately forwarding the reports through their commanding officer to which unit?
Department’s Medical Assistance Unit.
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The supervisor must ensure that basic causes are determined and that effective, corrective action within his/her capability is taken to preclude what?
future similar injuries
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
If, because of injuries, the employee is physically unable to comply with this requirement [of compleating the medical form], it shall be who’s responsibility to complete and submit the form for the employee?
the supervisor’s
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Medical Status Report for Occupational Injury or Illness form (RM-1634)
This form is valid for how long?
only two pay periods
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Medical Status Report for Occupational Injury or Illness form (RM-1634)
The employee must submit a new form, signed by the treating physician, how often?
every four weeks
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The employee will complete this form when an injury is sustained and medical attention was not required?
Minor Injury Report Form (RM-1568)
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Exposure to a communicable disease does not require immediate “on the spot” treatment; however, treatment should be given as soon as practicable – within how many days from the time of initial exposure?
three to seven
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The immediate supervisor shall contact which unit as soon as possible and advise of the exposure, ensuring the above items are discussed.
Department’s Medical Assistance Uni
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Long-Term Disability (LTD) Income Plan Application
The employee completes this form as soon as he/she becomes aware that he/she cannot perform in a full-duty capacity in excess of how many days?
thirty calendar
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
Employees must obtain medical attention and have the physician’s statement portion completed and signed by whom?
the treating physician
5.01 INJURY/ASSAULT REPORTING AND MEDICAL BENEFITS
The employee forwards the completed form to the LTD Plan Administrator within how many days of the disability date?
60 calendar
5.02 LIGHT DUTY
When possible, light duty employees who are unable to perform their primary job for a period lasting no longer than how many days will be provided light duty work at their assigned command?
30 calendar
5.02 LIGHT DUTY
The Medical Assistance Unit may facilitate the temporary transfer of light duty employees when there are an excessive number of light duty personnel at the command, when there is no __________ work available, or when the transfer meets the needs of the employee and the ____________.
meaningful
Department
5.02 LIGHT DUTY
May CTRU personnel be assigned to assist a unit with a specified need or project?
yes
5.02 LIGHT DUTY
May this temporary assignment be at a location other than Northwesten Division?
In such a case, the assignment will not last longer than how long?
yes
eight months
5.02 LIGHT DUTY
Requests for assistance lasting longer than eight months will be evaluated by whom?
If continued support is needed after eight months, what is protocol?
CTRU sergeants.
a different light duty employee will be temporarily assigned to the specified need or project, pending availability.
5.02 LIGHT DUTY
Employees who are off work due to illness or injury for how many days or longer will be temporarily transferred, for payroll purposes only, to the which unit?
The employee continues to be considered what?
thirty calendar, Medical Assistance Unit
a member of their regular command.
5.02 LIGHT DUTY
To provide continuity of supervision and facilitate administrative processes, officers who are not meeting performance standards or facing disciplinary action ____________ be routinely transferred to the Medical Assistance Unit.
will not
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Supervisory responsibility - it is the responsibility of all supervisors to establish and maintain a non-hostile, non-discriminatory work environment free from intimidation, ridicule, or insult. Specifically, supervisors shall:
- Educate and train employees on EEO policy and ensure they are aware of the procedures for reporting potential violations;
2. Monitor the workplace for actual or potential violations of EEO policy and procedure;
3. Stop behavior in violation of this policy when directly observed or upon obtaining direct knowledge thereof;
4. Notify their Equal Employment Liaison Officer (EELO) of suspected cases of discrimination or sexual harassment, unless circumstances exist which necessitate reporting the conduct directly to the Department’s EEO Office;
5. Manage the effect of an EEO complaint in the workplace by protecting confidentiality, discouraging rumors, and ensuring participants are not subjected to retaliation; and,
6. Follow through with all complaints of discrimination and harassment by taking immediate, documented, and corrective action. The complaint will be handled in accordance with the “Informal Reporting Process” or the “Formal Investigative Process” as set forth in this procedure.
5.03 EQUAL EMPLOYMENT OPPORTUNITY
The EEO Unit will be responsible for tracking and maintaining an accurate record of inquiries and investigations for a period of how long?
Once five years has elapsed, the unit will archive the files in a separate area at the City Records Retention Center for how long?
five years
20 years
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Does an employee have to follow the department or divisional chain of command to report what the employee believes to be a violation of EEO?
No
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Employees who report violations utilizing any of the reporting options outlined in the Complaint Procedure, sections A, 1 through 8, are strongly encouraged to do so within how many days of the most recent alleged act?
sixty
5.03 EQUAL EMPLOYMENT OPPORTUNITY
The time frame for filing complaints with the Personnel Department’s Equal Employment Investigative Office (EEIO) is how long from the time of the most recent incident?
one year.
5.03 EQUAL EMPLOYMENT OPPORTUNITY
The time frame for filing US EEOC complaints is generally how long from the date of the most recent alleged act?
300 days
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Complaint Intake – supervisors shall complete and forward (to their commanding officer) a Discrimination/Harassment Control form in any of the following instances:
- When a ____________________________________ of a potential EEO policy violation;
- _____________________________________ whether or not the employee wishes to file a complaint; or,
- A supervisor __________________________________ is contrary to EEO policies and procedures.
- Department member expresses a desire to file a complaint
- Discussions with the member leads the supervisor to believe that an EEO policy violation has occurred,
- determines that observed employee behavior
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Within how long of the final resolution of a complaint resolved through the informal reporting process, the supervisor shall follow-up with the complainant/and or subject, when appropriate, in order to ensure the behavior has ceased and that there has been no retaliation?
thirty to sixty days
5.03 EQUAL EMPLOYMENT OPPORTUNITY
Absent extenuating circumstances, formal investigations shall be completed within how many days.
90
5.07 TRANSFERS WITHIN THE DEPARTMENT
This transfer request will expire how long from the commanding officer’s approval date, or whenever an officer is transferred?
one year
5.07 TRANSFERS WITHIN THE DEPARTMENT
If an applicant is transferred, all transfer requests for that applicant will be what?
If a candidate wants to be placed on the transfer list again after a transfer, they must do what?
inactivated
submit a new transfer request.
5.07 TRANSFERS WITHIN THE DEPARTMENT
Transfer requests that are purged will be kept on file for how long from the approval date?
three years
5.07 TRANSFERS WITHIN THE DEPARTMENT
If vacancies must be filled in an area where there are no transfer requests on file, officers who have most recently completed what will normally be assigned to fill such vacancies?
their probationary period
5.07 TRANSFERS WITHIN THE DEPARTMENT
Prior to any job offer, candidates must be cleared through what process?
the Police Department clearance
5.08 DIVISIONAL AND PERSONNEL FILES
The employee’s divisional file will be maintained by the which unit?
employee’s command