Practice Test 3 Flashcards
Which statement best describes the primary difference between Office 365 and Microsoft 365?
A. Office 365 is solely a suite of productivity tools, while MS365 combines these tools with advance device management, security, and innovative onlines Serivces
B. MS 365 is older version of O365
C. O365 focuses only on email services while MS365 offers a range of cloud services.
D. MS365 is a suite of a productivity tools, while O365 includes advanced deviec management and secruity features
Answer: Office 365 is solely a suite of productivity tools, while Microsoft 365 combines these tools with advanced device management, security, and innovative online services.
Office 365 is a cloud-based service that includes apps such as Word, Excel, PowerPoint, and Outlook along with services such as Microsoft Exchange, SharePoint, Teams and OneDrive. Microsoft 365 is a cloud-based service that includes the same Office apps and services, plus Windows 10, and Enterprise Mobility + Security.
Which tool within the Microsoft ecosystem allows users to rapidly build custom business applications for their organization without requiring extensive coding knowledge, integrating seamlessly with Microsoft 365 and Dynamics 365?
A. Microsoft Power BI
B. Microsoft Power Automate
C. Microsoft Power App
D. Microsoft Teams
Answer: Microsoft Power Apps.
Microsoft Power Apps is a pivotal solution within the Microsoft Power Platform, designed to democratize application development. It empowers individuals—whether they have a technical background or not—to create tailored business applications that address unique organizational needs. The platform provides a user-friendly interface, drag-and-drop functionality, and a suite of pre-built templates, allowing rapid application creation without delving deep into traditional coding. Power Apps also offers seamless integration capabilities with other Microsoft services, such as Microsoft 365, Dynamics 365, and the broader Power Platform, ensuring that data flow and connectivity across applications are efficient and cohesive. This capability facilitates the transformation of business processes by bridging gaps and automating workflows in a way that’s both agile and customized.
Which tool within the Microsoft ecosystem provides users with the ability to automate workflows across multiple applications and services, enabling them to set up triggers, alerts, and actions to streamline repetitive tasks without manual intervention?
A Microsoft Power Apps
B. Microsoft Power BI
C. Microsoft Power Virtual Agents
D. Microsoft Power Automate
Answer: Microsoft Power Automate.
Microsoft Power Automate, previously known as Microsoft Flow, is a key component of the Microsoft Power Platform, designed to simplify task automation across various applications and services. Through a user-friendly interface, individuals can create “flows” or automated processes that can be initiated by specific triggers, subsequently executing a sequence of predefined actions. These flows can encompass simple tasks, like sending a notification when an email arrives from a specific contact, to more complex operations that involve multiple systems, such as updating records in a database when a form is submitted. The power of this tool lies in its ability to connect disparate systems, both within and outside the Microsoft ecosystem, allowing businesses to reduce manual processes, increase efficiency, and ensure consistency in their operations.
Which two subscription plans offer the cloud-connected and always up-to-date version of the Office suite, which includes core desktop applications such as Excel, Word, and PowerPoint, tailored to different organizational sizes and requirements?
A. o365 Personal and O365 home
B. M365 Business basic and M365 Business premium
C. M365 Apps for Business and M365 Apps for Enterprise
D. Office 2019 Home and Office 2019 Professional
Answer: Microsoft 365 Apps for Business and Microsoft 365 Apps for Enterprise.
Microsoft 365 Apps for Business and Microsoft 365 Apps for Enterprise are two distinct subscription plans designed to cater to the varying needs of organizations. Both provide the cloud-connected version of the Office suite, ensuring that subscribers receive real-time updates, features, and security enhancements. While the core applications such as Excel, Word, PowerPoint, and others remain consistent across both, the differentiation lies in additional capabilities, integrations, and compliance features tailored to the target audience. The ‘Business’ plan is crafted for smaller to medium-sized businesses, while the ‘Enterprise’ plan caters to larger organizations that may have more intricate requirements, especially around compliance, security, and scalability. These offerings underline Microsoft’s commitment to providing flexible and adaptable solutions in an evolving business landscape.
Elena is a product manager at a tech company. She’s spearheading the launch of a new software application and needs to track various components of the project, such as bug reports, user feedback, and feature requests. She’s seeking a Microsoft tool that will allow her to create customized lists, share them with her team, track versions of items, and even apply color-coded conditions based on certain criteria. Which Microsoft tool offers these specific capabilities tailored to Elena’s requirements?
A. MS Planner
B. MS Teams
C. MS Lists
D. MS OneNote
Answer: Microsoft Lists.
Microsoft Lists is a versatile tool designed to help users track, organize, and manage information across customized lists. It provides functionalities that allow users to create, share, and collaborate on lists, ensuring that the entire team stays aligned. The tool offers flexibility in customization, including color-coding based on conditions, making it easier to visualize and categorize information. With built-in templates and the ability to track versions of items, Microsoft Lists is ideally suited for tasks like tracking bug reports, feedback, and feature requests, exactly as Elena needs. It empowers teams with the capability to organize work, manage deadlines, and streamline collaborative efforts effectively.
Which Microsoft tool offers an in-browser video creation and editing experience, boasting a library of filters, styles, transitions, stock media, and features of a multi-track audio and video compositing editor?
A. MS Stream
B. MS Movie Maker
C. MS Climpchamp
D. MS Powerpoint Video Editor
Answer: Microsoft Clipchamp.
Microsoft Clipchamp is a versatile video creation and editing tool that operates directly within the browser. It stands out for its comprehensive library that encompasses filters, styles, transitions, and a diverse range of stock media. Moreover, it provides the sophisticated features of a multi-track audio and video compositing editor, making it a go-to choice for users seeking a robust and intuitive video editing solution without the need to download standalone software.
Which Microsoft Dynamics 365 application empowers organizations to capture, analyze, and act on customer feedback in real-time, ensuring that businesses have timely insights to drive informed decisions and enhance customer experiences?
A. Dyamics 365 Sales
B. Dynamics 365 Marketing
C. Dynamics 365 Customer Voice
D. Dynamics 365 Customer Insights
Answer: Dynamics 365 Customer Voice.
Explanation: Dynamics 365 Customer Voice is a specialized application within the Dynamics 365 suite designed to gather and utilize customer feedback effectively. It allows organizations to quickly capture feedback through tailored surveys and then process this information in real-time, ensuring decision-makers have up-to-the-minute insights. The real power of Customer Voice is its ability to integrate this feedback into a company’s everyday business applications, ensuring a seamless flow of insights that can guide strategies and improve customer experiences. Whether it’s understanding the effectiveness of a new product launch or gauging satisfaction post customer-service interaction, Dynamics 365 Customer Voice makes it easier for businesses to stay in tune with their clientele.
Which Microsoft tool offers an interactive, web-based canvas designed for creating visually striking designs by seamlessly integrating images, text, documents, videos, maps, and presentations, ensuring a professional and engaging representation of ideas?
A. Microsoft PowerPoint Interactive
B. Microsoft Visual Canvas
C. Microsoft Sway
D. MS Web Designer
Answer: Microsoft Sway.
Microsoft Sway stands out as a unique tool in the Microsoft suite, geared towards facilitating dynamic and professional content creation. Its interactive, web-based canvas is adept at transforming various content forms, be it images, text, videos, maps, or documents, into compelling and visually rich designs. This makes Sway particularly beneficial for those who aim to convey information or ideas in a captivating manner without the intricacies of traditional design software. Whether presenting a business proposal, crafting an educational resource, or weaving a digital story, Sway offers a blend of simplicity and sophistication to meet the modern content needs.
Sarah is a communications manager for a large corporation and is responsible for regularly updating employees with company announcements, latest news, and upcoming events. She’s looking for a SharePoint solution that allows her to effectively disseminate this information in a visually appealing manner while ensuring that it reaches all employees across the organization. Which feature of SharePoint should Sarah utilize to best achieve this?
A. Microsoft SharePoint Team Sites
B. MS SharePoint Document Libraries
C. MS Sharepoint Communication Sites
D. MS SharePoint Workflows
Answer: Microsoft SharePoint Communication Sites.
Microsoft SharePoint Communication Sites are specifically tailored to meet the needs of businesses wanting to share information broadly with all members within an organization. Unlike team sites, which are primarily focused on collaboration among a specific group of members, communication sites are about wide dissemination of news, reports, statuses, and other information. They are designed to be visually engaging and can be easily created without any deep technical expertise, making them ideal for communications managers like Sarah. These sites ensure that important updates, news, and events are easily accessible to all employees, keeping everyone in the loop.
Which Microsoft 365 tool provides organizations with a social network platform where leaders and employees can share knowledge, deliver live events, engage in discussions, and create communities to discuss ideas and receive feedback?
A. MS Teams
B. MS Sharepoint
C. MS OneDrive
D. MS Yammer
Answer: Microsoft Yammer.
Microsoft Yammer is a social networking tool designed specifically for organizations, aiming to enhance open and dynamic communication among employees, leaders, and even external partners. It allows users to share a variety of content, such as news, blogs, polls, and events. Moreover, Yammer provides functionalities to conduct both live and on-demand events and training sessions. The platform is structured around communities, which serve as hubs for discussion, feedback, and idea exchange. This fosters a sense of unity and collaboration within the organization, ensuring that all members are informed and connected.
Which view in the Microsoft 365 admin center is designed to help smaller organizations manage common tasks like handling users and Teams?
A. Detailed View
B. Simplified View
C. Dashboard View
D. Advanced View
Answer: Simplified View.
The Simplified View in the Microsoft 365 admin center is specifically designed for smaller organizations. It offers a streamlined interface, allowing them to easily manage their most common tasks, including managing users, subscriptions, and Teams.
True or False: The Office app is becoming the new Microsoft 365 app, your home to find, create, and share your content and ideas.
Answer: True
The transformation of the Office app into the new Microsoft 365 app represents an evolution in Microsoft’s approach. By transitioning, Microsoft is aiming to offer users a centralized hub where they can seamlessly discover, produce, and share content, capitalizing on the diverse toolset available within the Microsoft 365 suite. The shift emphasizes the broadened scope and integrated nature of Microsoft 365, which encompasses more than just the traditional Office tools.
True or False: Adoption score provides metrics, insights and recommendations in two areas: people experiences and technology experiences.
Answer: True
The statement is true. The “Adoption score” offers insights about an organization’s digital transformation journey through its use of Microsoft 365. The score specifically provides metrics, insights, and recommendations in two primary areas: “people experiences” and “technology experiences.” While “people experiences” quantify the ways in which the organization operates using Microsoft 365 in various categories, “technology experiences” delve into endpoint analytics that address performance and health issues with hardware and software.
Which platform within Microsoft 365 offers reports on endpoint compliance, health, and overarching trends within an organization?
A. Microsoft 365 Defender
B. Purview
C. Endpoint Manager through Microsoft Intune
D. Sharepoint
Answer: Endpoint Manager through Microsoft Intune
Endpoint Manager, specifically through Microsoft Intune, provides reports on the compliance, health, and trends related to endpoints in the organization.
In Azure Active Directory, what aspects of user behavior can you monitor with activity reports?
A. Email Flow
B. Teams Device Connectivity
C. Registrations and Sign-Ins
D. Sensitivity Labels on files
Answer: Registrations and sign-ins
Azure Active Directory’s activity reports are designed to provide administrators with insights into specific user behaviors within the platform. One of the primary behaviors tracked is the registration and sign-in patterns of users. By analyzing these reports, organizations can monitor user access, identify potential security risks, and ensure that appropriate access controls are in place.
