PMP Overview * Master Points Flashcards
No two projects are identical. Project managers must
_____ their approach to meet unique situations.
Tailor
What is the difference between
portfolio management and program
management?
Portfolio managers ensure the company’s strategic objectives are supported by choosing the
“right” programs or projects.
Program managers support the project managers to ensure the projects are completed the “right” way.
Which two items are input to the
vast majority of processes?
Enterprise Environmental
Factors (EEFs) &
Organizational Process
Assets (OPAs)
A project manager in a strong
matrix environment has
little to no authority. T or F?
False
In a strong matrix environment, the PM has moderate to
high authority.
Which one of the following PMOs has a high level of control over projects? A) Supportive B) Directive C) Controlling D) Authoritative
B) Directive
Directive PMOs have a high
level of control and PMs report
to the PMO.
What are the three competencies in
the PMI talent triangle?
Technical Project
Management, Leadership,
and Strategic & Business
Management
Processes are often ________, used, and reused as the project evolves.
Iterative
Process groups can overlap.
Sequential completion is not
mandatory.
True
While all 49 processes are organized within
the 5 process groups, and the process
groups logically flow from initiation to
closing, it is not required that each process
group be completed before the next starts.
Additionally, the process groups can be
revisited through progressive elaboration
as the project evolves.
Project success measures define in clear terms the criteria by which project success will be evaluated.
What three questions do detailed and well-constructed project success measures answer?
What does success look like?
How will success be measured?
What factors may impact
success?
What is the difference between
work performance data and work
performance information?
Work performance data are the raw observations and measurements that are created during the completion
of the project work. In short, work performance data are facts that lack perspective.
When the data are analyzed, the work performance data become work performance information. This information can be used to interpret the results and make informed decisions.
What is the definition of a work
performance report and in which
process is it created?
A work performance report is the organized summary of the working performance information created through each monitoring and controlling process. The work performance report is created as an output in the Monitor and Control Project Work process.
Why are work performance
reports generated?
The work performance report is generated to inform the stakeholders of the current and projected status of the project. These reports help generate the necessary action to return the project to baseline performance.
How does the focus of operations
differ from the focus of project
management?
Operations management is focused on maintaining the ongoing operations of existing production. In comparison, project management is focused on short-term efforts to achieve a defined goal. (Example: The short term effort may be to improve performance of the existing operations, but not to maintain the operations long-term.)
What is the term for an individual
who is involved with and/or
impacted (positively or negatively)
by a project?
Stakeholder
A stakeholder is any person who
is involved with or impacted by
the project.
What characteristics define the
servant leadership style?
Servant leaders put others first and focus on relationships and the overall development of the team. Servant leaders lead by the mantra of “what can I do to help you succeed?
What characteristics define
individuals who follow a
transactional leadership style?
Project managers who follow a transactional leadership style are focused on facts and results. These individuals are driven by the management by exception approach to leadership.
Products and projects have different
life cycles. What is the definition of
the product life cycle?
A product life cycle includes the entire product life cycle from concept to retirement. In comparison, the project lifecycle spans only the length of the project. Multiple project life cycles can exist within a single product life cycle (design, build, test, etc.).
Project \_\_\_\_\_\_\_ is essential to successfully manage a project in complicated and changing environments and is the project manager’s responsibility
Integration Project integration is the glue that links the work completed in every process together. Project integration is a distinct knowledge area and focuses on the interrelation of all knowledge areas.
Project managers must understand their projects and select the ideal mix of processes that best support their success. What is this approach called?
Tailoring Tailoring is defined as determining the appropriate combination of processes, inputs, tools, techniques, outputs, and life cycle phases to manage a project.
After a meeting, you are advised by a fellow project manager that the best way to speed up an early phase of a project is to skip the Monitoring and Controlling Process Group. Would you follow this advice? Why or why not?
No, it is incorrect to follow this advice. It is never appropriate to skip a process group as each serves a distinct purpose in each phase and must be used.
