Personnel Security 4 Flashcards
What is a background investigation?
A fact-finding process of logically, methodically, and lawfully gathering and documenting information about an individual’s background.
What is background screening?
The process of reviewing an application for completeness and determining whether candidates meet the minimum requirements of a position, as detailed in a job description.
What is background vetting?
The act or process of appraising or checking an applicant or information for suitability, accuracy, or validity.
What are two broad reasons an employer should perform background screening and vetting?
- Providing a safe work environment and protecting people
- Making the best hiring decision
Roles in the background screening and vetting process come from what functional groups in an organization?
- Business owners and managers
- Human resources personnel
- Security personnel
- Legal personnel
- Outsourcing and subcontracting
What is open-source intelligence (OSINT)?
Multi-factor methodology for collecting, analyzing, and making decisions about data accessibility in publicly available sources to be used in an intelligence context.
What are the benefits of employment applications?
- Standardization
- Ease of legal review
- Information useable in the hiring process
- Signature and date line for the applicant to attest that information is truthful and complete
- Provides space for other necessary statements and signatures
What information should not be included on an employment application?
Requests for information which might intentionally or unintentionally result in potential candidates disqualifying themselves or requests for information which could lead to intentional or unintentional discrimination or bias during the selection process.
What is included in a job description?
- Job title
- Description of the type of work to be performed
- Summary of the essential responsibilities and activities
- Competency requirements
- Important details about the organization
What should be considered when determining individual competence?
- Knowledge, skills, and experience
- Roles and responsibilities
- Activities related to roles or function
- Relevant experience
What should be considered when determining team competence?
- Leadership
- Tean structure, hierarchy, number of people, and roles and responsibilities
- The team or group culture and the ability to cooperate, collaborate, and cultivate respect
What steps are taken during the initial applicant screening?
- Application review
- Interviews
What are the three key elements of the vetting process?
- Identity verification
- Personal history verification
- Credentialing
What data points should be checked in the vetting process to verify identity?
- Unique identification number, such as social security numbers, national identification numbers, etc
- Minimum age requirements
What data points should be checked in the vetting process to verify personal history?
- Identification and domicile
- Employment history
- Criminal and other records
- Military, law enforcement, and security service employment records
- Motor vehicle records
- Sexual offender registries
- Government sanctions list
What data points should be checked in the vetting process to verify credentialing?
- Citizen and work authorization
- Records of professional membership
- Registration, licenses, and certifications
- Verification of competence
The extent of additional background investigations should be limited by what?
- That which the organization considers is proportionate to the role
- Legally permissible in the relevant jurisdiction
- Acceptable to the organization and applied consistently
- Necessary for conducting an effective employee selection process.
What are three common resources to conduct background investigations?
- Security or asset protection departments
- Human resources department
- Outside consumer reporting or investigative agency
What factors influence the decision to conduct a background investigation internally or externally?
- Organizational size, structure, and resources
- Nature of the position
- Investigative expertise
- Access to sources of relevant information
- Level of background investigation needed
- Cost-effectiveness
- Time sensitivity
What is the purpose of preemployment background screening and vetting program audits?
Demonstrate compliance with states procedures, legal, regulatory, and contractual obligations, and accuracy of information.
What controls should be considered to keep applications and background screening and vetting documentation safe?
- Tracking the access and use of the information
- Storage
- Control of changes
What guides an organization’s storage and destruction of information it no longer requires?
A document retention policy