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Exam V > Personnel Records > Flashcards

Personnel Records Flashcards

1
Q

What are some important functional areas that must be managed in a Personnel Administration Center (PAC)?

A
  1. Correspondence
  2. Personnel records
  3. Files
  4. Directives maintenance
    5 Unit diary
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2
Q

What are some duties & tasks of a Personnel Officer (PersO)?

A
  1. Supervises admin office in matters pertaining to personnel admin.
  2. Possesses a thorough knowledge of duties & tasks required for MOS (0193/0121/0151).
  3. Functions as a supervisor, coordinator, & administrator.
  4. Advises Marines on personal affairs, rights, benefits, & privileges accrued as a member of the US Armed Forces.
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3
Q

Do the duties & tasks of a PersO overlap those of an Adjutant?

A

Yes.

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4
Q

What is the Official Military Personnel File (OMPF)?

A

Permanent record of a Marine’s career.

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5
Q

Who is responsible for the completeness & accuracy of the OMPF?

A

The individual Marine.

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6
Q

What are the 5 sections of the OMPF?

A
  1. Service folder
  2. Commendatory/Derogatory folder
  3. Performance folder
  4. Field folder SRB/OQR
  5. Health folder
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7
Q

What are the sections of the service folder?

A
  1. Contract information
  2. Discharge documents
  3. Reserve documents
  4. Orders to active duty
  5. General admin & service documents
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8
Q

What are the sections of the commendatory/derogatory folder?

A
  1. Civilan & military education
  2. Personal awards documentation
  3. Courts-martial/non-judicial punishment
  4. Other material reflecting significant personal achievement or adversity
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9
Q

What are the sections of the performance folder?

A
  1. Fitness reports
  2. Standard addendum pages for all Sgt’s & above
  3. Memoranda from CMC (MMSB)
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10
Q

What are the sections of the field folder SRB/OQR?

A
  1. Documents from previous SRB/OQR for Marines with broken service.
  2. Partial listing of documents & standard pages suitable for inclusion in the OMPF.
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11
Q

What are the sections of the health folder?

A

Not maintained unless a Marine has broken service ending prior to 1994 or is presently on temporary disability retired list (TDRL).

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12
Q

Where are health/dental records sent upon discharge?

A

Dept of Veteran Affairs

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13
Q

What is the Platoon Commander’s Notebook?

A

Informal documentation that assists the Plt Cmdr in the leadership, counseling & development of his/her Marines.

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14
Q

How is the SRB/OQR divided?

A
  1. Standard pages on the right side.

2. Documents on the left side.

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15
Q

What are the 3 purposes of the SRB/OQR

A
  1. To record significant events, duties, and other pertinent information for historical purposes.
  2. To assist local or immediate commanders in making decisions concerning assignments, promotions, and eligibility for attending formal schools or overseas duty.
  3. To protect the privacy of individual Marines by consolidating information and limiting access to this information to personnel in the chain of command.
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16
Q

Who exercises physical control & responsibility for the care & maintenance of the SRB/OQR?

A

The CO

17
Q

What may a standard page (right side) consist of?

A
  1. Consist of more than one page.

2. Be identified often by its NAVMC form number rather than its title or actual position in the sequence.

18
Q

What may a document page (left side) consist of?

A
  1. Superseded standard pages.
  2. Official letters.
  3. Certificates.
  4. Various other documents of permanent value.
19
Q

Who determines the order of the document side of the SRB/OQR?

A

The local command.

20
Q

What are the most common & useful personnel records available?

A
  1. MCTFS Basic Individual Record (BIR)
  2. MCTFS Basic Training Record (BTR)
  3. MCTFS Record of Service
  4. Chronological Record
21
Q

What must be added if a Marine refuses to acknowledge an adverse/derogatory entry?

A

“Marine refuses to acknowledge this entry”

22
Q

Can a Marine make a rebuttal statement if they refuse acknowledgement?

A

No.

23
Q

Who will sign the verification counter-entry?

A

The CO.

24
Q

‘Unit commander’ is defined as what?

A

The company, batter, or squadron commander or their equivalent (OIC/I-I).

25
Q

What date is entered on the counseling?

A

The date the CO actually counsels the individual Marine.

26
Q

Where must a photocopy be sent to?

A

CMC (MMSB-20)

27
Q

How many days of leave are earned each month?

A

2.5 days

28
Q

How many days of accrued leave are Marines allowed to have & when will it be taken away?

A

75 days. October 1st of each FY.

29
Q

When can advanced leave be granted?

A

When the Marine uses more leave then they have & they have enough time to cover the deficiency.

30
Q

What date is used to determine the maximum leave accrual?

A

The ECC.

31
Q

How many days can a Marine sell back during their career?

A

60 days.

32
Q

What are some capabilities of myPay?

A
  1. View, print, and save LESs.
  2. View and print tax statements.
  3. Change federal and state tax withholdings.
  4. Update bank account and electronic fund transfer information.
  5. Make address changes.
  6. View and print travel vouchers.
  7. Control TSP enrollment (military only).

Exam V (8 decks)

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