ORGANIZING AND STAFFING

Question 1

management function that provides the relationship between people and the activities that they will undertake to fullfill their organizational objectives

Answer 1

Organizing

Question 2

entity that results from people joining together in pursuit of a common cause.

Answer 2

Organization

Question 3

defined as self-contained (all that you need) collection of interacting interdependent components (between the element), working together toward a common purpose

Answer 3

Organizational system

Question 4

The process through which needed resources are acquired and replaced.

Answer 4

Input mechanism

Question 5

Example of input mechanism

Answer 5

● People
● Test request
● Specimen
● Information supplies
● Financial resources

Question 6

The internal process whereby resources received through the input channels.

Answer 6

Transformation

Question 7

Examples of transformation

Answer 7

● Test performance
● Personnel
● Instrument
● Expertise

Question 8

The process of delivering the goods and services produced to the external environment.

Answer 8

Output mechanism

Question 9

Examples of output mechanism

Answer 9

● Test Result
● Consultation
● Salaries
● Information
● Wastes

Question 10

Characteristics of organization

Answer 10

● Holistic and synergistic with clearly defined boundaries
● Have purposeful activity or primary task
● Develop into hierarchy of system
● Organizations operate as ope n systems
● Seeks a state of stability and equilibrium
● Self – regulating

Question 11

A process where a group is formed including the lines of communication channeling of authority, span of control and making decision

Answer 11

Organizational structure

Question 12

● Decentralized structure
● Span of control and authority is
widened
● There is participation in the lower level of management

Answer 12

Flat

Question 13

Pyramid

Answer 13

● Centralized structure.
● The managers have full control of
members.
● One authority at a one place

Question 14

Bureaucratic / Line / Hierarchical

Answer 14

● Oldest and simplest form
● Rule centered structure
● Associated with chain of command
● Downward communication

Question 15

Combination of flat and pyramid type.

Answer 15

Shared governance

Question 16

Characteristic of Organizational Structure

Answer 16

● Division of labor
● Chain of command
● Span of control
● Level of management position
● Organizational relationship

Question 17

direct relationship, uninterrupted. Generated and developed in terms of pattern and structure

Answer 17

Formal

Question 18

dotted line, coordinated relationship. Unethical or unprofessional

Answer 18

Informal

Question 19

Types of organizational structures

Answer 19

• flat
• pyramid
• bureaucratic / line / hierarchical
• shared governance

Question 20

Forms of organization

Answer 20

• formal bureaucracy
• informal group

Question 21

● Lines of authority assigned by the owners of the organization.
● The members of this group know whom they work,
● whom they supervise,
● How their department relates to other
groups and even who supervise their boss

Answer 21

Formal bureaucracy

Question 22

Alliance that form outside the boundaries of the formal bureaucracy from the interaction and allegiance of people with common interest.

Answer 22

Informal group

Question 23

includes type of equipment, level of automation, nature of the product or service to be produced.

Answer 23

Tasked to be performed

Question 24

number of people needed and availability to perform the work are very important in an organization. Motivation also plays a very important factor.

Answer 24

People involved

Question 25

includes the total space available, amount of storage room, the visibility and accessibility of workers, supervisors and proximity of test areas.

Answer 25

Workplace

Question 26

Enumerate design elements and factors

Answer 26

• task to be performed
• people involved
• workplace

Question 27

all decisions be checked with headquarters before action can be taken.

Answer 27

Bureaucratic models

Question 28

each job has a formally established set of official duties.

Answer 28

Modern job description

Question 29

based chain of command.

Answer 29

Hierarchy

Question 30

consistently applied.

Answer 30

Rules and regulations

Question 31

based on qualification and performance

Answer 31

Hiring and firing

Question 32

specific jobs needs.

Answer 32

Situational models

Question 33

Enumerate design strategies and model

Answer 33

• modern job description
• hierarchy
• rules and regulations
• hiring and firing

Question 34

repetitive tasks and need minimally trained workforce

Answer 34

Routine strategy

Question 35

non repetitive work performed by a professionally prepared staff

Answer 35

Engineering strategy

Question 36

applied to produce best, unique products whereby workers are extremely skilled

Answer 36

Craft strategy

Question 37

for work that requires investigation such as the structural development

Answer 37

Discover strategy

Question 38

formal written presentation of the structural PLAN OF THE ORGANIZATION

Answer 38

Organizational chart

Question 39

Principles of Organizational Structure and Authority

Answer 39

1. Departmentalization
2. Decentralization
3. Unity of command
4. Scalar principle
5. Span of control
6. Exceptions principle

Question 40

Authority taking the straight-line route (direct). Superior and subordinate in terms of decision making. Giving order in terms of production or sales and finance

Answer 40

Line authority

Question 41

Type of authority the personnel office exerts (indirect). Improving the effectiveness of the line personnel to perform their tasks.

Answer 41

Staff authority

Question 42

Exercise control within the boundaries of a professional’s specialty. Covers only specific tasks.

Answer 42

Functional authority