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SHRM-CP 2021 > Organization - Technology Mgmt. > Flashcards

Organization - Technology Mgmt. Flashcards

1
Q

Big Data

A

A collection of data that is huge in volume–making more informed, evidence based decisions

*Can help HR by collecting new data, using existing data more effectively, and allowing for better strategic analysis

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2
Q

Three Features of Big Data

A

Volume: datasets have grown so large that new tools are required to store, access, and analyze them (AMOUNT)

Velocity: Data can flow into a system so quickly that its currency becomes an issue, so data must be updated frequently (SPEED)

Variety: Data is not only numbers now–it may be still images, videos, or audio recordings (DIVERSE FORMS)

*Big Data makes it more possible to see patterns and trends, to create models that isolate possible causes and predict outcomes

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3
Q

Information System (IS)

A

A way to collect, organize, store, analyze, and share data

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4
Q

Basic Components of Information Systems (4)

A
  1. Presentation Tier: the user interface with the system, the point at which the user can enter requests and receive responses, allows for control of access
  2. Logic Tier: system software that enables operation.
  3. Data Tier: stores the info that will be used by the application tier to respond to user queries
  4. Communication Tier: enables sharing of data and applications by networking a computer with other computer or servers. (VPNs)
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5
Q

Enterprise Resource Planning (ERP)

A

Designed to allow the different parts of an orgz to access the same data and perform more efficiently

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6
Q

HRIS

A

A type of technology that supports HR functions and enables HR to gather, store, maintain, retrieve, revise, analyze, and report HR data

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7
Q

Best of Breed

A

The best system in its referenced niche.

*Designed to serve unique situations or satisfy specific preferences–it may NOT communicate with an orgz database successfully

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8
Q

Scalability

A

Big data has created an issue with scalability–how to increase the amount of data stored without increasing processing time and how to manage capacity.

Increased processing time is a tech issue
Increased capacity is a economic issue

This is why cloud computing is an option but the risks are security and control

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9
Q

Security

A

When acquiring technology, users may be concerned about:

  1. Security vulnerabilities (access only to what is needed)
  2. Managing users’ security levels (access levels)
  3. Governance (document all transactions)
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10
Q

HR Technology Applications

A

The software products can:

  1. Automate complex processes (payroll)
  2. Produce data that can be used for other applications (integration)
  3. Support data analysis (metrics)
  4. Support compliance related activities (ATS)
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11
Q

SaaS

A

Software that is owned, delivered, and managed remotely by one or more providers

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12
Q

Artificial Intelligence (AI)

A

The ability of a computer to imitate human thought and behavior

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13
Q

Manager Self Service Technologies

A

Provide managers with access to current data on their EEs and budgets and allow them to perform for themselves transactions that previously required HRs implementation

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14
Q

Developing a Process for Purchasing Technology

A

Assess Needs>Prioritize Requirements>Identify and Assess Providers>Create a Business Case>Implement and Assess

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15
Q

Developing a Process for Purchasing Technology ‘Assess Needs’

A

You need to assess:

  1. HR’s Needs: What will we need?
  2. Users Needs: What will they need?
  3. Orgz Needs: What does the orgz need?
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16
Q

Developing a Process for Purchasing Technology ‘Prioritize Technology Requirements’

A

What will meet our needs?

  • Do we need it on the premises or the cloud?
  • Will we own it, lease it, license it, or subscribe?

Cloud offers no direct control
On premises offers complete control

17
Q

Developing a Process for Purchasing Technology ‘Identify and Assess Providers’

A
  1. Do an internet search and review websites
  2. Review analyst reports
  3. Ask for recommendations from HR colleagues
  4. Contact existing vendors and ask if they offer the product
  5. Attend HR professional meetings and tech trade shows
18
Q

Developing a Process for Purchasing Technology ‘Create a Business Case’

A

Leaders will be interested in how:

  1. The purchase aligns strategically with the orgz and HRs objectives
  2. What capabilities are being added
  3. How it affects the orgz level of risk
  4. What type of ROI the orgz will receive
19
Q

Developing a Process for Purchasing Technology ‘Implement and Assess New Technology’

A

Can be done through:

Test: introduced to one part of the orgz before going broadly
Correct: opportunities to correct the product and strengthen the training
Change: there will be resistance, but show the benefits of the change
Feedback: gather continuous feedback
Assess: assess against the original criteria

20
Q

Data and System Security General Security Protections Involve:

A
  1. Limiting physical access to databases and systems
  2. Ecncrypting data transmitted over the Internet or stored on system services
  3. Protecting against hacking and social engineering
21
Q

Limiting Logical and Physical Access to Data and Systems

A

Access to databases can be restricted with firewalls, which are software and/or hardware intended to filter incoming and outgoing communication according to preset rules

22
Q

Encryption

A

Encryption is the conversion of data into a format that protects or hides its natural presentation or intended meaning

23
Q

Hacking

A

The act of attempting to access data without permission:

  1. Phising
  2. Fake e-cards or job opening information
  3. Phony security alerts
  4. Click this link scams
24
Q

GDPR and HR Practices

A

This protects European data–EU citizen information specifically

25
Q

Managing Collaboration Risks

A
  1. Providing the host of a meeting with full control over the tech tools
  2. Using passcodes to ensure that only invitees have access
  3. Including legal disclaimers in all docs that outline the rights and responsibilities of the participants
26
Q

A BYOD policy might

A
  1. Restrict the use of personal devices while the EE is working in the workplace during the EEs work hours
  2. State which devices will be supported by IT and the requirements for using the device
  3. Clarify financial arrangements
  4. Define security measures

SHRM-CP 2021 (26 decks)

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