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Prac Exam > Organisation > Flashcards

Organisation Flashcards

1
Q

Who are responsible for designing products?

A

Suppliers

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2
Q

What is the highest level of management?

A

Corporate/programme management/customer - highest level of management.

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3
Q

What are three levels of project management?

A

Directing level - project board - senior user, senior supplier and executive
Managing level - project manager
Delivering level - team manager

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4
Q

Can you delegate accountability?

A

No just responsibility

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5
Q

How often do you need to review team structure?

A

Stage by stage basis

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6
Q

What is the minimum number of people to fulfil a project management team?

A

Minimum of 2 - others can be combined

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7
Q

When you combine roles, what must you be careful of?

A

Creating a conflict of interest

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8
Q

What two roles can never be combined?

A

Executive and project manager - the PM cannot be given decision making authority

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9
Q

Can you have two people being executives?

A

No because of accountability

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10
Q

Can project assurance roles be carried out by the PM?

A

No because assurances roles are independent

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11
Q

Can project assurance be carried out by anyone on the project team?

A

No

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12
Q

Who creates the communication management approach?

A

The PM during the initiating a project process - updated on a stage by stage basis during managing by stage process.

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13
Q

What is the purpose of a communication management?

A

Means, frequency of comms within team and external engagement. Includes stakeholder engagement.

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14
Q

Who identifies stakeholders?

A

PM

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15
Q

Where is the highlight report frequency defined?

A

It will be in the communication management approach. This is the highlight report only and not the checkpoint report. That will be in the work package that we agree with the team manager because there is no set standard as each team manager will want something different.

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16
Q

Where is the checkpoint report frequency defined?

A

In the work package as this differs dependent on each element/product

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17
Q

Who appoints the executive?

A

Corporate, programme management or the customer

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18
Q

Who appoints a PM?

A

Executive if the corporate, programme management or customer haven’t done it

19
Q

Who confirms appointments to and structure of project management team?

A

Executive

20
Q

Who approves the communication management approach?

A

Executive

21
Q

Who advises on the technical aspects of the proposed products?

A

Senior supplier

22
Q

Who designs, reviews and updates the PM team structure?

A

PM

23
Q

Who plans and undertakes stakeholder engagement?

A

PM

24
Q

Who prepares role descriptions?

A

PM

25
Q

What does project assurance advise on?

A

Selection of project team members and stakeholder engagement.

26
Q

What does project assurance ensure with regards to the communication management approach?

A

It ensures it is appropriate and that planed communication activities actually take place.

27
Q

What is the only role of project support?

A

Admin support for the project team.

28
Q

Is change authority an optional role or mandatory?

A

Optional

29
Q

Who physically communicates with other stakeholders?

A

Project board - PM plans it

30
Q

When should the PID and communication management approach be created?

A

During the initiating a project stage

31
Q

Is it the project board or executive that ensures the project gives value for money?

A

Executive - they are one individual appointed by corporate, programme management or the customer

32
Q

Can project board members conduct their own assurance?

A

Yes if they have sufficient time available and the appropriate levels of skill and knowledge.

33
Q

Who is responsible for project assurance actions?

A

The project board member aligned with their area of interest, even if they delegate these to others.

34
Q

Apart from checking performance and products, what else does project assurance do?

A

They are also responsible for supporting the PM by giving advice and guidance on issues such as standards and personnel.

35
Q

Who does project assurance report to?

A

The project board members overseeing that area - not the PM. They must be independent of the PM.

36
Q

When must a change authority be decided?

A

Before it moves out of the initiating a project process

37
Q

Can a PM or people with assurance responsibilities also be the change authority?

A

Yes

38
Q

Is project support optional?

A

No but the allocation of a separate individual or group to carry out the required tasks is optional. The role defaults to the PM it is is not otherwise allocated.

39
Q

What three roles can project assurance never be delegated to?

A

PM, team managers or project support - must be independent.

40
Q

Who can draft the business justification?

A

Executive

41
Q

Can you move work from one stage to another in order to get back on track?

A

Yes but only with an exception and authorised by the board.

42
Q

Where must the project assurance person come from?

A

The customer organisation - it cannot be done by an external or supplier.

43
Q

Can the PM also be a team manager?

A

Yes

Prac Exam (7 decks)

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