Online Documents Flashcards
What is uploaded ?
Uploaded - When you upload a file you move it from one system to another system. For example, you can upload files from your computer to a web page.
What is uploaded ?
Uploaded - When you upload a file you move it from one system to another system. For example, you can upload files from your computer to a web page.
What is Download ?
Download - This is when you move files from a system to your personal computer.
What is an algorithm?
Algorithms - A mathematical step-by-step sequence used to work out calculations or carry out instructions.
What is online documents?
Online documents (such as text documents, spread sheets, presentations, graphics and forms) are any documents that are held on a computer but can be accessed, edited and shared from anywhere. Services which allow this include Live Documents, Microsoft ® Office® Live and Google™ Docs
What is Download ?
Download - This is when you move files from a system to your personal computer.
What is an algorithm?
Algorithms - A mathematical step-by-step sequence used to work out calculations or carry out instructions.
What is online documents?
Online documents (such as text documents, spread sheets, presentations, graphics and forms) are any documents that are held on a computer but can be accessed, edited and shared from anywhere. Services which allow this include Live Documents, Microsoft ® Office® Live and Google™ Docs
What is file compression?
reduces the size of the file. A common method of doing this is to convert them to zip files (.zip format).
Zip files are basically stores of data files which may have been compressed.
What program is used to reduce the size of a file?
Winzip
What are the advantages of using online software?
The biggest advantage of using online document software is that you can allow many people to share a version of a document and work on it at the same time as other people (known as collaborative working).
You can also access content:
anywhere there is an available internet connection via different devices (e.g. PC, smartphone, tablet)
on different operating devices (e.g. Windows ® and Mac).
What is Version control?
Version control is important when users are sharing documents online, as all users need to be working from the most up-to-date version of the same document.
What is the simplest ways of implementing version control?
One of the simplest ways of implementing version control is to allow just one user to open a document, or part of the document, for update at any one time.
When one user has the document open and someone else tries to access it, the document will be locked.
It is only unlocked when the original user has completed updating the file and has closed it again.
How can the administrator control the Levels of access and file permissions?
The system administrator within an organisation can control the levels of access users have to a particular document.
They can allocate access to individuals or particular groups of documents by using file permissions .
Some users may only be able to read documents but not edit them. Other users may be allowed to read and edit documents some may be allowed to add new documents and some will be allowed to delete documents.
File permissions can be used to restrict access to certain documents and to restrict what can be done to them.
What is Read-only access?
Read-only access. This allows a user to look at and read a document but not to change it. A university lecturer could use a Word® document to create a test for their class, if the document was set as ‘read-only’ then the class would not be able to make any changes to the wording.
