NavyBMR.com (SECNAV M-5216.5)

Question 1

To a large degree, the image and effectiveness of the DON is portrayed by the tone, quality, and responsiveness of what?

Answer 1

Correspondence

Question 2

What are often better than correspondence for working out details?

Answer 2

Conversations

Question 3

Follow your what when corresponding on substantive matters such as command decisions,
policy issues, and official recommendations?

Answer 3

Chain of command

Question 4

What addressee will always forward official correspondence with an endorsement?

Answer 4

“Via”

Question 5

When writing to higher authority on a personal matter affecting the command prepare your
letter on plain bond paper in what format?

Answer 5

Standard letter

Question 6

Marine Corps Personnel when writing to Higher Authority Use NAVMC 10274, administrative
Action (AA) Form, as prescribed in what?

Answer 6

Marine Corps Order 5216.19

Question 7

What provide a fast and reliable means for sending official Correspondence?

Answer 7

Facsimile machines

Question 8

What eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes?

Answer 8

Window envelopes

Question 9

Use what when possible for routine matters that require no personal touch?

Answer 9

Form letters

Question 10

What are pre-drafted standard letters that contain paragraphs that you may pick from to best
fit the situation for which you are writing?

Answer 10

Guide letters

Question 11

What is a critical step in the processing of outgoing correspondence?

Answer 11

Coordination

Question 12

Always coordinate during what stage, before the correspondence is put into final form and
submitted for signature?

Answer 12

Drafting

Question 13

Delegate what to the lowest legal and practical level?

Answer 13

Signature authority

Question 14

An individual who signs correspondence under delegated authority will use what term typed
Below their name when signing documents under this delegated authority?

Answer 14

“By direction”

Question 15

In the absence of the commander/commanding officer/officer in charge, and where
specifically authorized by law or regulation, an officer who temporarily succeeds to command
shall sign official correspondence with what term typed below their name?

Answer 15

“Acting”

Question 16

When a piece of correspondence is in final form and the official that would normally sign the
correspondence is unable to do so, it is permissible to have the correspondence signed what?

Answer 16

“for”

Question 17

What is correspondence that requires some type of action, requires a response, or has long term
reference value?

Answer 17

Controlled correspondence

Question 18

Assign what to only incoming mail that requires a response or has long-term reference value?

Answer 18

Controls

Question 19

Use what to track the status of controlled correspondence routed for action?

Answer 19

OPNAV 5211/7 Correspondence/Document Control Card

Question 20

Normally, correspondence should be answered within how many working days or as
prescribed by the immediate superior in command or by the tasking authority for the response?

Answer 20

10 Days

Question 21

Correspondence from Congress shall be answered within how many workdays of receipt?

Answer 21

5 Days

Question 22

For more information on the handling of naval legislative affairs refer to what instruction?

Answer 22

SECNAVINST 5730.5J

Question 23

Answer Freedom of lnformation Act (FOIA) requests and Privacy Act requests within how
many workdays of receipt?

Answer 23

10 Days

Question 24

Limit the use of the SSN of a Service member or civilian employee of the DoD unless essential for identification and authorized for use by authority of what?

Answer 24

Executive Order 9397

Question 25

The standard size paper for all official letterhead stationery is what?

Answer 25

8-1/2 inches by 11 inches

Question 26

The use of letterhead is authorized for commanders, commanding officers, officer's in charge and directors or those who have signature authority for commands that are represented in the what?

Answer 26

SNDL

Question 27

Letterhead stationery of the DON shall bear a seal of the DoD that is what in size?

Answer 27

One-inch in diameter

Question 28

What can prevent a letter from becoming too detailed?

Answer 28

Enclosure

Question 29

An enclosure marking goes in the what, whether the text is arranged normally or lengthwise?

Answer 29

Lower right corner

Question 30

When size, weight, or other factors prevent sending an enclosure with a letter, send it separately and type what after the enclosure's description?

Answer 30

"(sep cover)"

Question 31

Express what time in four digits based on the 24-hour clock?

Answer 31

Military

Question 32

There are how many date formats allowed for use in Navy correspondence?

Answer 32

Three

Question 33

What date format is only used as part of the sender's symbol, or in the absence of the sender's symbol, as the date for the letter?

Answer 33

Abbreviated

Question 34

What date format is only used in the text of correspondence?

Answer 34

Standard

Question 35

What date format is used as both the date of the correspondence and in the text?

Answer 35

Civilian

Question 36

Do not abbreviate military titles in the text of what?

Answer 36

Press reports

Question 37

. For examples on punctuating, capitalizing, and spelling, refer to the what?

Answer 37

Government Printing Office (GPO) Style Manual

Question 38

What is the preferred font style and size for official correspondence?

Answer 38

Courier New 12-point

Question 39

What is any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record?

Answer 39

Electronic record

Question 40

When feasible, create the electronic record within a DoD certified electronic what?

Answer 40

Records Management Application (RMA)

Question 41

When naming subdirectories or "folders," use the what?

Answer 41

Standard Subject Identification Code (SSIC)

Question 42

Do not affix external labels to what?

Answer 42

Compact Disk-Read Only Memory disks

Question 43

Electronic records that are not created within an approved RMA should be transferred to one as soon as practicable within how many months of the record creation date?

Answer 43

6

Question 44

Make backup copies of files at least how often?

Answer 44

Weekly

Question 45

Do not use what for long-term storage of permanent or unscheduled records because they are vulnerable to mishandling and data loss is common?

Answer 45

Floppy disks

Question 46

When using a word processing program, set the auto save feature to every how often?

Answer 46

5 minutes

Question 47

Manage, use, and delete classified information under the guidelines contained in what?

Answer 47

SECNAV M-5510.36

Question 48

What allows any person to seek access to records held by a Government agency?

Answer 48

FOIA

Question 49

The purpose of what is to balance the Government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasion of their privacy stemming from Federal agencies' collection, maintenance, use, and disclosure of personal information about them?

Answer 49

Privacy Act of 1974 (5 O.S.C. §552a)

Question 50

Under the what, electronic records are acceptable to the courts as evidence; however, each judge is free to dismiss evidence on the basis of the court's independent evaluation?

Answer 50

Federal Rules of Evidence (28 U.S.C. §1074)

Question 51

Identify and schedule electronic versions of official records for disposition, refer to what manual?

Answer 51

SECNAV M-5210.1

Question 52

What lets individuals and activities exchange information by computer?

Answer 52

E-mail

Question 53

What must be used for long-haul data communications support, unless the host system is waived?

Answer 53

Defense Data Network

Question 54

E-mails are subject to legal discovery, therefore, care should be taken to ensure e-mails are created and managed appropriately per what instruction?

Answer 54

SECNAVINST 5000.37

Question 55

Users should be encouraged to check their mailboxes frequently, but at least how many times a day?

Answer 55

Twice

Question 56

If you are absent for more than how many days, ensure you annotate that in your automated email response?

Answer 56

3

Question 57

Who may authorize the use of e-mail to correspond formally?

Answer 57

Activity heads

Question 58

Refer to what instruction, Department of the Navy Information Assurance Policy, for guidance on automated information system security?

Answer 58

SECNAVINST 5239.3B

Question 59

``` What lacks the built-in records management controls of the Naval Computer and Telecommunications System (NCTS) and the Automatic Digital Network (AUTODIN)? ```

Answer 59

E-mail

Question 60

In accordance with SECNAVINST 5239.3B, commanders of DON organizations shall ensure e-mail messages requiring either message integrity or non-repudiation are digitally signed using DoD what?

Answer 60

Public Key Infrastructure (PKI)

Question 61

What will be recognized and accepted as valid for all human resource management documents?

Answer 61

Digital signatures

Question 62

Use what format or one of its variations to correspond officially within or outside the DoD?

Answer 62

Standard letter

Question 63

The person whose title appears in the "To:" line is the what?

Answer 63

Action addressee

Question 64

Allow what size top, bottom, left, and right margins on each page of a standard letter?

Answer 64

1-inch

Question 65

For directives, headers are 1 inch and footers are what?

Answer 65

5 inches

Question 66

If "in reply refer to" is not printed on your activity's letterhead paper, type the SSIC on the second line below the letterhead, starting how many inches or more from the right edge of the paper?

Answer 66

2

Question 67

A sender's symbol for a standard letter has how many parts?

Answer 67

Three

Question 68

What is a four- or five-digit number which represent a document's subject?

Answer 68

SSIC

Question 69

To find the SSIC that most closely represents the subject, refer to what?

Answer 69

SECNAV M-5210.2

Question 70

The originator's code, with or without the serial number, is the originator's office symbol or the what?

Answer 70

Hull number of a ship

Question 71

All classified correspondence created by your activity must be given a what?

Answer 71

Serial number

Question 72

An activity that uses serial numbers shall start a new sequence of numbers at the beginning of each calendar year and assigns numbers consecutively beginning with what?

Answer 72

001

Question 73

Numbers assigned by what and the initials of writers and typists are unauthorized as identification symbols?

Answer 73

Word processing centers

Question 74

Refer to what for information on marking and handling classified correspondence?

Answer 74

SECNAV M-5510.36

Question 75

What applies to information that is not classified, but which may be withheld from the public under the FOIA?

Answer 75

For Official Use Only (FOUO)

Question 76

Every standard letter must have a "From:" line, except a letter that will be used with a what?

Answer 76

Window envelope

Question 77

Address all correspondence to the what of an activity?

Answer 77

Activity head

Question 78

Use what line when one or more activities outside of your activity should review a letter before it reaches the action addressee?

Answer 78

"Via:"

Question 79

The subject line consists of a sentence fragment that tells readers what the letter is about, usually in how many words or less?

Answer 79

10

Question 80

In formal correspondence, do not use what in the subject line?

Answer 80

Acronyms

Question 81

What reference is a document that some addressees neither hold nor need?

Answer 81

Not-to-all (NOTAL)

Question 82

If you would like to provide a copy of a reference listed in your correspondence to a "Via" or "Copy to" addressee, annotate what in parentheses to the right of the addressee you send it to?

Answer 82

"w/ref (x)"

Question 83

If you have more than how many references to list, continue with (aa), (ab), etc?

Answer 83

26

Question 84

What cite references depending on whether you want to mention them in passing or highlight a particular one?

Answer 84

Endorsements

Question 85

To cite an earlier communication between your activity and the action addressee, you may substitute a what for the issuing activity?

Answer 85

Personal pronoun

Question 86

Start all continuation lines at the what?

Answer 86

Left margin

Question 87

Do not indent the continuation lines of a what?

Answer 87

Subparagraph

Question 88

A signature page must have at least how many lines of text preceding the signature?

Answer 88

Two

Question 89

Use what in long correspondence with widely varying topics?

Answer 89

Paragraph headings

Question 90

Start all lines of the signature line at the center of the page, beginning on what line below the text?

Answer 90

Fourth

Question 91

What number is an alpha-numeric number that is used to group commands or activities by classification?

Answer 91

SNDL

Question 92

Center page numbers what distance from the bottom edge, starting with the number 2?

Answer 92

1/2 inch

Question 93

To number the pages of a TOP SECRET document, see what instruction?

Answer 93

SECNAV M-5510.36

Question 94

What provides a less formal way to correspond within an activity/command?

Answer 94

Memorandum

Question 95

All DON activities shall use the appropriate memorandum that suits the subject, occasion, and what?

Answer 95

Audience

Question 96

Use what as an internal document to record supporting information in the record that is not recorded elsewhere?

Answer 96

Memorandum for the Record (MFR)

Question 97

Use what memorandums for informal communications within your activity?

Answer 97

Plain-paper

Question 98

What memorandum may be used within your activity and provides more formality than the printed form or plain-paper memorandum?

Answer 98

Letterhead

Question 99

When only requesting an approval/disapproval decision from a single addressee, it is appropriate to type a decision block at the left margin, how many lines below the signature line?

Answer 99

Two

Question 100

The Memorandums of what of may be used to document mutual agreements of facts, intentions, procedures, limits on future actions, and areas of present or future coordination, or commitments, etc?

Answer 100

Agreement or Understanding

Question 101

What correspondence is safeguarded and electronically routed, reviewed, and edited through the Correspondence Management System- Taskers Version 4.4?

Answer 101

HqDON

Question 102

What is a Web-based computer tracking system that is utilized as a contexts manager for all official action and information correspondence for HqDON and selected echelon 2 commands?

Answer 102

Taskers

Question 103

Upon receipt, general and Congressional correspondence shall be routed to an executive civilian or staff assistant per what instruction?

Answer 103

SECNAVINST 5430.7Q

Question 104

What correspondence shall be assigned to the Director, Navy Staff or the Director, Marine Corps Staff, as appropriate, for action or coordination to prepare proposed responses for SECNAV or UNSECNAV signature?

Answer 104

Operational

Question 105

When coordination is required by both Navy and Marine Corps, the Office of the what will determine who shall be the appropriate lead action office?

Answer 105

Secretary of the Navy

Question 106

Changes to action office assignment shall be made within how many hours of initial assignment?

Answer 106

48

Question 107

All general correspondence should be responded to within how many working days of being entered into the Central Management System (CMS) for taskers?

Answer 107

20

Question 108

All Congressional correspondence should be responded to within how many working days of being entered into taskers?

Answer 108

7

Question 109

To request an extension of an OSD tasker, the action office must provide the necessary information and prepare an official extension request with what form, Secretary of Defense Correspondence Action Report?

Answer 109

SD Form 391

Question 110

What response shall be provided in the event the tasker cannot be answered within the allotted time?

Answer 110

Interim

Question 111

There shall be no extensions given in order to complete a what?

Answer 111

Interim letter

Question 112

Use what for correspondence with individuals outside the U.S. Government and for formal correspondence with officials of other Federal agencies?

Answer 112

Letters

Question 113

Prepare all outgoing correspondence for SECNAV, CNO, or designated official Signature using what font?

Answer 113

13 point, Times New Roman

Question 114

All salutations shall be what?

Answer 114

Formal

Question 115

Who will sign all correspondence addressed to the chairpersons of Congressional committees or subcommittees except for routine reports to Congress?

Answer 115

SECNAV

Question 116

Use what for correspondence within the Office of the Secretary of the Navy, DoD, the President and the White House staff, and to send routine material to other Federal agencies?

Answer 116

Memoranda

Question 117

What are used for routine correspondence within the DON?

Answer 117

Standard memorandums