Module Questions Flashcards
stakeholder analysis
will help the project manager identify any stakeholders who may have been overlooked or whose needs have changed! The project manager can then develop a strategy for engaging with these stakeholders and ensuring that their perspectives are understood and considered!
SWOT analysis
tool for assessing the project’s strengths, weaknesses, opportunities, and threats. It is not specifically designed for understanding the perspectives.
risk analysis
helps identify and assess project’s risks.
communication plan
is important for showing how you will keep stakeholders informed about the project, but it is not going to give you THEIR perspectives.
Resource Breakdown Structure
responsible, accountable, consult, inform
Requirements management plan
Outlines the steps the project will take to collect, measure, test, and verify requirements. This plan essentially guides how requirements will be managed and tracked throughout the project.
QUALITY AUDITS
A team of auditors is responsible to see if the project is complying with company policies, standardized practices, and procedures and to determine whether the policies, practices, and procedures being used are efficient and effective.
PROCESS ANALYSIS
The process analysis should be planned in at certain points in the project. Process analysis is a part of continuous improvement effort on a project and focuses on identifying improvements that might be needed in processes.
Histogram
show the number of defects per deliverable, a ranking of the cause of defects, the number of times each process is noncompliant, or other representations of project or product defects.
Flowchart
show a series of steps that lead to a defect.; diagram that depicts a process, system or computer algorithm, it is not used for statistical control.
Affinity diagram
organize potential causes of defects into groups showing areas that should be focused on the most.
Control chart
determine whether or not a process is stable or has predictable performance
Root cause analysis
analytical technique used to determine the basic underlying reason that causes a variance, defect, or risk.
Run Chart
helps monitor performace
Statement of work (SOW)
will contain all the work that needs to be executed for the project to be completed and accepted.
Procurement Management Plan
describe how procurement will be done and how vendors will be managed.
Request for Proposal(RFP)
comes way before deliveries arrive! is a request for a vendor to give you a bid or proposal.. it describes the project, its goals, and the organization that is sponsoring it and outlines the bidding process and contract terms.
To validate that a project deliverable was signed off on and it was transferred to ongoing operations, what documents would you refer to?
When closing the project, the project manager reviews the project management plan (an OPA) and final reports to ensure that all project work is completed and that the project has met its objectives. The project documents are also updated.
control procurement phase
the project manager is responsible for monitoring the performance of the vendors and ensuring that they are meeting the agreed-upon requirements. This includes evaluating the vendors’ deliverables, managing any changes to the contract, and resolving any issues that may arise
definition of done (DoD)
a checklist of all the criteria required to be met so that a deliverable can be considered ready for customer use. In an agile context, the decision of when an MVP meets the DoD and can be released to the customer is typically made by the agile team. The team works together to ensure that the MVP meets the DoD and is ready for release to the customer. This decision is based on the team’s assessment of whether the MVP meets the acceptance criteria and is of sufficient quality to be released. This helps to prevent misunderstandings and ensures that everyone is working towards the same goal.
Cost baseline
The approved change request has an affect on cost. The cost baseline is to be updated reflecting the incentive payment.
Fast-tracking
performed to accelerate the project schedule by executing two activities at the same time. It occurs before project/phase closure.
Pareto chart
indicates the frequency of defects, as well as their cumulative impact and can be useful to find the defects to prioritize in order to achieve the greatest overall improvement.
