Module 1: Project Management Fundamentals

Question 1

Project Manager

Answer 1

the person assigned by the performing organization to lead the team that is responsible for achieving the project objective

Question 2

Program

Answer 2

group of related projects managed in a coordinated manner to obtain benefits not available from managing them individually

Question 3

Portfolio Management

Answer 3

centralized management of one or more portfolios that enable executive management to meet organizational goals and objects through efficient decision making on portfolios, projects, programs, and operations

Question 4

PMO

Answer 4

an organization body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain

Question 5

Supportive PMO

Answer 5

has a low level of “control” and is there to provide policies, methodologies, templates, and lessons learned for projects within the company

Question 6

Directive PMO

Answer 6

provides project managers for different projects and is responsible for the results of those projects

Question 7

Controlling PMO

Answer 7

provides support and guidance on how to manage projects, trains others in project management software and other tools, and ensures adherence to organizational policies. It typically has a moderate level of control over projects

Question 8

Organizational Project Management

Answer 8

is the company’s framework or way of keeping the entire company’s projects and work focused on their overall goals and strategy!

Question 9

Project Governance

Answer 9

is a framework established by the Project Management Office (PMO) that guides project progress and measures success through structures, procedures, guideline, and policies. It plays a crucial role in decision-making throughout the project lifecycle

Question 10

Three Pillars of Project Governance

Answer 10

• Structure: Clear organizational support and guidelines
• People: Balancing experience, competence, and representation.
• Information: Timely and uninterrupted communication for informed decisions

Question 11

Enterprise Environmental Factors (EEFs)

Answer 11

refers to conditions, not under the control of the project team (like laws or regulations, company culture or rules), that have an impact on, constrain, or direct the project. These conditions may either be internal or external to the organization

Question 12

Organization Process Assets (OPAs)

Answer 12

collections of artifacts (like documents, manuals, rules), practices, and knowledge from past projects, crucial for future success. They are internal.

Question 13

Functional Organization

Answer 13

Individuals with similar specialties are grouped together, and they report to departmental managers. The project manager has no real authority or power.

Question 14

Projectized Organization

Answer 14

Teams are organized around projects, and the project manager has high authority and control. The project manager has almost total authority.

Question 15

Matrix Organization

Answer 15

combines both functional and projectized elements, providing flexibility in managing projects. Project managers will obtain resources from a resource pool and release resources back to their respective departments (IT, HR, Marketing.. etc) after the project is over.

Question 16

Predictive (aka plan driven)

Answer 16

traditional waterfall: best used when project requirements are well defined

Question 17

Adaptive

Answer 17

considered AGILE: this may be used if scope is not yet well understood

Question 18

Project lifecycle

Answer 18

The series of phases that a project passes through from its start to its completion. Can be predictive or adaptive

Question 19

Project phase

Answer 19

Consists of a group of logically related activities that culminate in the delivery of one or more deliverables.

Question 20

Phase gate or Project gate

Answer 20

Review of a project or program at the end of a phase with a decision made as to whether to continue, modify, or end it. (you’remanaging qualityby conducting this review).

Question 21

Progressive Elaboration:

Answer 21

The iterative process of enhancing the level of detail in a project management plan as more information and accurate estimates become available. It involves refining and clarifying plans as the project progresses.