Module 3: Accounting and Finance: Competency Area 2: Finance

Question 1

1. What are the four major functions in DoD Finance?

Answer 1

Entitlements, Payments, Collections, Control of Public Funds

Question 2

2. What is the primary organization in DoD with the responsibility for Finance requirements?

Answer 2

DFAS

Question 3

3. What is the acronym for disbursing office identification numbers?

Answer 3

Disbursing Station System Numbers (DSSN)

Question 4

4. What three primary types of officials are accountable individuals in the DoD?

Answer 4

Certifying officers, disbursing officers, departmental accountable officials

Question 5

5. Debt collection includes collection of debts from what three groups?

Answer 5

Current Employees and Military Members;
Former Employees and Military Members;
Vendors

Question 6

6. What is the normal collection method for debts owed by active military members and civilian employees who are still in service?

Answer 6

Salary offset

Question 7

7. When collecting debts owed by vendors that have failed to properly respond to the demand letters, what is the next step?

Answer 7

Do Not Pay List

Question 8

8. When in doubt about the proper use of an appropriation, what may the disbursing officer request from the OSD General Counsel on the propriety of the prospective payment?

Answer 8

An advance decision

Question 9

9. To what, along with accountability, does certification equate?

Answer 9

Liability

Question 10

10. Who, besides the disbursing officer, is likely to be held accountable for an improper payment?

Answer 10

Certifying officer

Question 11

11. If a civilian employee receives less than 90% of his or her normal biweekly pay and allowances, what may he or she request?

Answer 11

Special Pay

Question 12

12. When a civilian employee moves from a job overseas to a job in the states, which organization pays for the Permanent Duty Travel?

Answer 12

The “losing” activity (the OCONUS activity)

Question 13

13. Name the supporting documents required in the DoD Payment Package.

Answer 13

Contract
Invoice
Proof of Receipt
Acceptance Document

Question 14

14. Name two key forms that provide accountability and control by Disbursing Officers.

Answer 14

Standard Form 1219,
Statement of Accountability (monthly); DD Form 2657,
Daily Statement of Accountability

Question 15

15. Which individuals hold personal and pecuniary liability for their actions in financial transactions?

Answer 15

Certifying Officers,
Disbursing Officers, and
Departmental Accountable Officials

Question 16

16. How often does the disbursing officer need to inspect and document office security measures?

Answer 16

Semi-annually