Module 10 Flashcards
is a short notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.
Memorandum
usually written by the organization heads, but even students at different levels of education may be examined on the same.
Memo
written in a business case where you are writing to confirm to your suppliers that you have received certain goods.
Business memorandum
A memo (also known as a memorandum, or “_________”) is used for internal communications
Reminder
Business Memo Template
Header
Paragraph 1, 2, and 3
you’ll want to clearly label your content “Memorandum” so your readers know exactly they’re receiving. Then, you’ll want to include “TO”, “FROM”, “DATE”, and “SUBJECT”. This information is relevant for providing content, like who you’re addressing, and why.
Header
you’ll want to quickly and clearly state the purpose of your memo.
Paragraph one
you’ll want to provide context or supporting evidence.
Paragraph two
you’ll want to include your specific request of each employee
Paragraph three
How to Write a Good Memo
- Make it as short as possible
- Use simple english
- Use a captivating heading
- Use bolding on emphasize
- Use a different color for the heading
- Avoid simple grammar and spelling errors
the memo should not be lengthy because it will be tiresome to read.
Make it as short as possible
the heading of your memo should attract readers- you should be very selective in the words that you use for your heading
Use a captivating heading
you should not use complex language while writing your memo because the readers may end up missing up important points
Use simple English
use bold letters in the action that expect your readers to take so that it can attract their attention and they will have gotten the message.
Use bolding on emphasis
In the notice board you may find several notices of which others are usually, meant for motivations purposes, so it is the format that will distinguish your memo from other notices.
A memorandum writing format
A memorandum writing format.
- The header
- The recipients addresses
- The sender
- The date
- The title
- The body
Be official in writing the name of the recipient whether it is one person or a group of people. helps the readers to know whom the memo is being addressed to.
The recipients address
After the recipient’s address, you should indicate where the memos coming from, write your name and your position if you have one so that thereaders can be able to know you.
The sender
TO :
CC :
FROM :
DATE :
SUBJECT :
The recipients address
write the ____ in the right format so that the readers can be able to know when was the memo sent. is important because it distinguishes the old and new memos in the notice board.
The date
you should indicate what the memo is all about clearly. carries a heavy weight in your memo because it should tell the reader what the memo is all about in the shortest words.
The title
TO : All Staff
FROM : The IT Director
DATE : September 9, 2020
SUBJECT : Promotions in Different Departments.
The title
Tips on how to come up with the best body for your memo:
- Consider your readers
- Go directly to the point
- Give a small background of the problem
- Support your issue
- Use of lists
- Use short subheadings
- Give the actions that you need the readers to do
- End your memo with a summary
- The last thing is signing
Types of Memos
- Request memo
- Confirmation memo
- Suggestive memo
- Report memo
- Informal results memo
A persuasive document requesting a favor from individuals or a group.
Request memo
A document confirming agreement terms between twoparties.
Confirmation memo
A document seeking suggestion from employees on solving a specific problem
Suggestive memo
written after a certain period of time to give an account of the progress.
Report memo
required to give the results of a certain action. It can be research that was done and people would wish to know the outcome, or it can be even application results for various seats in a department.
Information results memo
Types of Technical Reports
- Technical-background report.
- Instructions report
- Feasibility, recommendation, and evaluation reports.
- Primary research report
- Technical specifications
- Report-length proposal
- Business prospectus
The Fundamental Principles of Report Writing
- Be Relevant. The subject of your report should be timely and relevant to your field.
- Organize Logically. A report must be organized in a logical and formulaic format.
- Report Accurately. A report must be well researched and contain factual information.
- Summarize Briefly.
5 Principles of Report Design
- Accuracy
- Consistency
- Appearance
- Efficiency
- Usability
- The Solution
simply means that the content of a report represents what it claims it does.
Accuracy
requires that the format and layout of a report are similar to prior issuances of the same report and/or other reports issued by the same department.
Consistency
means that the report is aesthetically pleasing and also professional-looking.
Appearance
involves ensuring that a standard report can be prepared as quickly and easily as possible.
Efficiency
relates very specifically to decision support for the report recipients. It involves considering how the report will be disseminated.
Usability
should allow accounting professionals and students alike to improve the quality of reporting.
The solution
Classification of Reports
- Informal reports and
- Formal reports.
