Lesson 4: Word Processing Skills Flashcards by Brainy Bees Co.

is an
electronic device or computer
software application that
performs the task of
composing, editing,
formatting, and printing of
documents.

Word Processor

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Seven examples of Word Processors

OpenOffice Writer, LibreOffice Writer, Polaris Office, Kingsoft Writer, WordPerfect, WordPad, Microsoft Word

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is a word processor developed
by Microsoft.

Microsoft Word

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Release date of Microsoft Word

October 25, 1983

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Microsoft Word is also known as

MS Word

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How to open Microsoft Word using the run command

Press “Windows Logo” + R then type “winword” then enter.

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corrects common
spelling errors as well
as capitalization
mistakes

AutoCorrect

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applies formatting to text, e.g.
number listing, bullet, hyperlinks

AutoFormat

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proofreads documents
for grammar, writing
style, sentence
structure errors and
reading statistics.

Grammar Checker

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a document that contains the
formatting necessary for a specific document
type.

Template

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provides
synonyms for a word in
a document

Thesaurus

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organize information into
rows and columns

Tables

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feature that
allows you to
create a
document and
merge them with another document or data file.

Mail Merge

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adjusts
how the image
behaves around other
objects or text

Text Wrap

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Ctrl + A

Select All

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Ctrl + B

Bold Text

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Ctrl + C

Copy Text

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Ctrl + D

Show Font Dialog Box

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Ctrl + E

Align Text to Center

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Ctrl + F

Display Find Dialog Box

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Ctrl + G

Display Go To Dialog Box

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Ctrl + H

Display Replace Dialog Box

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Ctrl + I

Italicize Text

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Ctrl + J

Justify Text

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Ctrl + K

Create a hyperlink

Ctrl + L

Alight Text to Left

Ctrl + M

Tab

Ctrl + N

Create a new document

Ctrl + O

Open a document

Ctrl + P

Display Print Dialog Box

Ctrl + R

Align Text to Right

Ctrl + S

Save a document

Ctrl + U

Underline Text

Ctrl + V

Paste a copied text

Ctrl + X

Cut a selected text

Ctrl + Y

Redo the last undone action

Ctrl + Z

Undo the last action

What letters don't have a Ctrl + command?

Q, T, W

allows you to change document settings, such as the font properties, adding bullets or a numbered list, adjusting styles, and other common features

Home Tab

Left, Center, Right, Justified

Text Alignment

refers to the arrangement of text, images, and other objects on a page

Page Layout Tab

page size of short (letter)

8.5" by 11"

page size of long (folio)

8.5" by 13"

page size of A4

8.27" by 11.69"

Portrait and Landscape

Page Orientation

This is the default setting for images that are inserted or integrated in a document.

Image Placement

This setting allows the image you inserted to be placed anywhere within the paragraph with the text going around the image in a square pattern like a frame.

Square

This is almost the same as the square setting, but here the text “hugs” to the general shape of the image.

Tight

This setting allows the text on your document to flow even tighter, taking the contour and shape of the image.

Through

This setting pushes the text away vertically to the top and/or the bottom of the image so that the image occupies a whole text line on its own.

Top and Bottom

This allows your image to be dragged and placed anywhere on your document but with all text floating in front of it.

Behind Text

This setting allows your image to be placed right on top of the text as if your image was dropped right on it.

In Front of Text

This feature of Microsoft Word allows you to create documents and combine them with another document or data file. It is commonly used when sending out advertising materials to various recipients.

Mail Merge

two components required by mail merge

main document and data source

The document that contains the body of the message we want to convey or send.

main document

It is your Excel® spreadsheet containing the names and addresses you want to merge into a Word® document from the Data Source.

Data source

three steps to perform mail merge

create the main document, create data source, merge data with document

these are electronic, “soft copy”, or digital pictures you have saved in any local storage device. T

Pictures

three common types of pictures

jpg, gif, png

This type of image file can support 16.7 million colors. Suitable for use when working with full color photographic images

jpg

jpg stands for

joint photographic experts group

This type of image file is capable of displaying transparencies and animation. It only supports Only supports 256 colors.

gif

gif stands for

graphics interchange format

It is capable of displaying transparencies but not animation. It supports only 16 million colors.

png

png stands for

portable network graphics

jpg supports how many colors

16.7 million

gif supports how many colors

256

png supports how many colors

16 million colors

This is generally a .GIF type; line art drawings or images used as generic representation for ideas and objects that you might want to integrate in your document.

clipart

These are printable objects or materials that you can integrate in your document to enhance its appearance or to allow you to have some tools to use for composing and representing ideas or messages.

shapes

these are predefined sets of different shapes grouped together to form ideas that are organizational or structural in nature.

SmartArt

Another type of material that you can integrate in your Word document that allows you to represent data characteristics and trends.

chart

Sometimes, creating reports or manuals for training or procedure will require the integration of a more realistic image of what you are discussing on your report or manual.

screenshot