Lesson 4: Word Processing Skills Flashcards
is an
electronic device or computer
software application that
performs the task of
composing, editing,
formatting, and printing of
documents.
Word Processor
Seven examples of Word Processors
OpenOffice Writer, LibreOffice Writer, Polaris Office, Kingsoft Writer, WordPerfect, WordPad, Microsoft Word
is a word processor developed
by Microsoft.
Microsoft Word
Release date of Microsoft Word
October 25, 1983
Microsoft Word is also known as
MS Word
How to open Microsoft Word using the run command
Press “Windows Logo” + R then type “winword” then enter.
corrects common
spelling errors as well
as capitalization
mistakes
AutoCorrect
applies formatting to text, e.g.
number listing, bullet, hyperlinks
AutoFormat
proofreads documents
for grammar, writing
style, sentence
structure errors and
reading statistics.
Grammar Checker
a document that contains the
formatting necessary for a specific document
type.
Template
provides
synonyms for a word in
a document
Thesaurus
organize information into
rows and columns
Tables
feature that
allows you to
create a
document and
merge them with another document or data file.
Mail Merge
adjusts
how the image
behaves around other
objects or text
Text Wrap
Ctrl + A
Select All
Ctrl + B
Bold Text
Ctrl + C
Copy Text
Ctrl + D
Show Font Dialog Box
Ctrl + E
Align Text to Center
Ctrl + F
Display Find Dialog Box
Ctrl + G
Display Go To Dialog Box
Ctrl + H
Display Replace Dialog Box
Ctrl + I
Italicize Text
Ctrl + J
Justify Text
Ctrl + K
Create a hyperlink
Ctrl + L
Alight Text to Left
Ctrl + M
Tab
Ctrl + N
Create a new document
Ctrl + O
Open a document
Ctrl + P
Display Print Dialog Box
Ctrl + R
Align Text to Right
Ctrl + S
Save a document
Ctrl + U
Underline Text
Ctrl + V
Paste a copied text
Ctrl + X
Cut a selected text
Ctrl + Y
Redo the last undone action
Ctrl + Z
Undo the last action
What letters don’t have a Ctrl + command?
Q, T, W
allows you to change document settings,
such as the font properties, adding bullets or a
numbered list, adjusting styles, and other common
features
Home Tab
Left, Center, Right, Justified
Text Alignment
refers to the arrangement of text,
images, and other objects on a page
Page Layout Tab
page size of short (letter)
8.5” by 11”
page size of long (folio)
8.5” by 13”
page size of A4
8.27” by 11.69”
Portrait and Landscape
Page Orientation
This is the
default setting for images
that are inserted or integrated
in a document.
Image Placement
This setting
allows the image you
inserted to be placed
anywhere within the
paragraph with the text
going around the image
in a square pattern like a
frame.
Square
This is almost the
same as the square
setting, but here the text
“hugs” to the general
shape of the image.
Tight
This
setting allows the
text on your
document to flow
even tighter, taking
the contour and
shape of the
image.
Through
This
setting pushes the text
away vertically to the top
and/or the bottom of the
image so that the image
occupies a whole text
line on its own.
Top and Bottom
This
allows your image to
be dragged and
placed anywhere on
your document but
with all text floating in
front of it.
Behind Text
This setting allows
your image to be
placed right on top
of the text as if your
image was dropped
right on it.
In Front of Text
This feature of Microsoft Word allows you to create documents and combine them
with another document or data file. It is commonly used when sending out
advertising materials to various recipients.
Mail Merge
two components required by mail merge
main document and data source
The document that contains the body of the message we want to
convey or send.
main document
It is your Excel® spreadsheet containing the names and addresses
you want to merge into a Word® document from the Data Source.
Data source
three steps to perform mail merge
create the main document, create data source, merge data with document
these are electronic, “soft copy”, or digital pictures you have saved
in any local storage device. T
Pictures
three common types of pictures
jpg, gif, png
This type of image file can support 16.7 million colors.
Suitable for use when working with full color photographic images
jpg
jpg stands for
joint photographic experts group
This type of image
file is capable of displaying transparencies and animation. It only
supports Only supports 256 colors.
gif
gif stands for
graphics interchange format
It is capable of
displaying transparencies but not animation. It supports only 16
million colors.
png
png stands for
portable network graphics
jpg supports how many colors
16.7 million
gif supports how many colors
256
png supports how many colors
16 million colors
This is generally a .GIF type; line art drawings or images used as
generic representation for ideas and objects that you might want to integrate
in your document.
clipart
These are printable objects or materials that you can integrate in
your document to enhance its appearance or to allow you to have some tools
to use for composing and representing ideas or messages.
shapes
these are predefined sets of different shapes grouped
together to form ideas that are organizational or structural in nature.
SmartArt
Another type of material that you can integrate in your Word
document that allows you to represent data characteristics and trends.
chart
Sometimes, creating reports or manuals for
training or procedure will require the integration of a more realistic image of
what you are discussing on your report or manual.
screenshot
