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LIBT 115 Resource Description and Access 1 > Lecture 1 > Flashcards

Lecture 1 Flashcards

1
Q

What does RDA stand for?

A

Resource, Description and Access

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2
Q

What is RDA?

A

A comprehensive set of guidelines for formulating data to support resource discovery. It covers all types of content and media. Published in 2010 as a replacement for AARC2.

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3
Q

What does AACR2 stand for?

A

Anglo American Cataloguing Rules, 2nd Ed.

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4
Q

Who developed RDA?

A

The Joint Steering Committee for the development of RDA is responsible for its guidelines.

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5
Q

What was AARC2 not suited for?

A

Ebooks and streaming videos.

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6
Q

When was AARC first published?

A

1967, with 2 versions. In 1978 AARC2 was created, both versions merged into one.

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7
Q

What are some key aspects/benefits of RDA?

A

Provides a flexible and extensible format for describing all resources; Not just for libraries, museums etc too; Designed for digital environment; RDA offers guidelines allowing multiple ways to describe an item.

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8
Q

What does FRBR stand for?

A

Functional Requirements for Bibliographic records.

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9
Q

What does FRAD stand for?

A

Functional Requirements for Authority Data.

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10
Q

What are the 4 key concepts of FRBR?

A

Work, Expression, Manifestation and Item

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11
Q

How is Transcription done in RDA?

A

Word for word, no corrections or adjustments.

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12
Q

What does MARC stand for?

A

Machine-Readable Catalogue

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13
Q

What is a MARC record composed of?

A

The record structure, the content designation, and the data content of the record.

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14
Q

What does bibliographic data commonly include?

A

Titles, names, subjects, notes, publication data, and information about the physical description of the item.

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15
Q

MARC bibliographic format contains data elements for for what materials?

A

Books, continuing resources, computer files, maps, music, visual materials, and mixed materials.

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16
Q

What is a library catalogue?

A

A list of library materials contained in a collection, a library, or a group of libraries, according to some definite plan. The library catalog forms the basis for access to the library’s collection and is the primary way of organizing materials. Modern library catalogs are often called Online Public Access Catalogs (OPACs).

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17
Q

Why do we need cataloguing and library catalogs?

A

For retrieval (most collections are too large for someone to remember every item), and for inventory (catalogs serve as a record of what is owned and as a reminder of what has been acquired, lost or replaced.

18
Q

In 1952, S.R. Ranganathan stated 5 laws of librarianship, what are they?

A
  1. Books are for use.
  2. Every reader his/her book.
  3. Every book it’s reader.
  4. Save the time of the reader.
  5. A library is a growing organism.
19
Q

What have Ranganathan’s laws been updated to?

A
  1. Libraries serve humanity.
  2. Respect all forms by which knowledge is communicated.
  3. Use technology intelligently to enhance service.
  4. Protect free access to knowledge.
  5. Honor the past and create the future.

Good cataloguing helps achieve these goals.

20
Q

Charles A. Cutter defined three objects of the catalog in his Rules for a Printed Catalog published in 1876. What are they?

A
  1. To enable a person to find a book of which the author, title or subject is known.
  2. To show what the library has by a given author, on a given subject and in a given type of literature.
  3. To assist in the choice of a book as to its edition (bibliographically) and to its character (literary or topical).

These rules are still used as a basis for what we provide in catalogs

21
Q

Online Public Access Catalogs have what advantages over card catalogs?

A

Easier to update; they are very flexible; they are powerful searching tools; they can give patrons much more than just the books in your library (ex, websites, ebooks etc)

22
Q

What kind of systems do OPACs have?

A

Stand alone system (one system for the entirety of ONE library), or a shared system (more than one separate library share a single OPAC).

23
Q

What are union catalogs?

A

They do no function as a circulation system. They only show what materials are owned, it is up to the institution to find another way to circulate, inventory, etc.

24
Q

What are the three parts to cataloging an item?

A

Descriptive cataloging, classification, subject analysis.

25
Q

What are access points (+examples)? (Hint: SEO)

A

Access points are terms that we search by to find what we are looking for. Access points can be numbers (ISBN, publisher name for a DVD), call numbers, titles, people (associated with the item), series.

26
Q

Library classification is broadly defined as?

A

They systematic arrangement by subject of books and other materials on shelves in such a way that users can find the item they are looking for.

27
Q

What two purposes does classification serve?

A
  1. To arrange items in a logical order on library shelves
  2. To group subjects or material types together.
    *classification numbers can also be access points in the OPAC (most library’s index the classification number, if it’s indexed, it is searchable).
28
Q

What are the two most common classification systems used? (US example)

A

Dewey Decimal Classification (DDC) and the Library of Congress Classification System (LCC)

29
Q

What is the subject analysis step in cataloguing?

A

3rd and final step in cataloguing. This uses controlled vocabulary to tell what the item is about and to describe what the item is. Controlled vocabulary = everyone is using the same term to describe the same concept or type of item.

30
Q

The two most common subject heading systems (for system analysis) used are? (US based)

A

Library of Congress Subject Headings (LCSH) and Sears List of Subject Headings.

31
Q

The bibliographic record forms the basis of what?

A

The catalog

32
Q

What determines the info that goes into the MARC record?

A

RDA and AARC2 for descriptive cataloging, Dewey Decimal or Library of Congress Classification for classification, and Library of Congress Subject Headings or Sears for subject analysis.

33
Q

For libraries with OPACs, there are three types or levels of cataloguing that most of them do. What are they?

A
  1. Add item
  2. Copy cataloging
  3. Original cataloging

Each level requires different levels of staff expertise.

34
Q

Sometimes when a new book is received it doesn’t need complete cataloging. What do you do?

A

You may already have a record for it in your OPAC because it is a replacement copy, or an added copy, or is held by another library in your consortium. In this case, you just need to make an item or a copy record of it.

35
Q

What is the procedure for adding items?

A
  1. Search the database for matching bibliographic record
  2. Confirm The bibliographic record would NOT be changed or edited
  3. Make an item record or a copy record for the item in your hand
  4. Process the item by attaching a barcode, call number label, stamps, etc
  5. Shelve the item.
36
Q

If a new book is received, and there is not a record already in the OPAC, or there is a record, and it needs to be edited, what do?

A

Copy cataloging is required before it can be placed on the shelf.

37
Q

What is the procedure for copy cataloging?

A
  1. Search the database for a matching bibliographic record
  2. If a matching record was going that could be used as it is, the item is passed onto a barcoder, or the copy cataloger would add the item.
  3. If the matching record needed to be corrected the copy cataloger performs any necessary edits and then passes the item on
  4. If a matching record was not found in the database, the copy cataloger must find a correct record, import it into OPAC, and make any edits. The item is passed to a barcoder for final processing.
38
Q

When do you do original cataloguing?

A

When you receive a new item, the record is not in your OPAC, and you can’t find a matching record to bring into the OPAC. OG cataloging is time consuming and expensive; it involves doing the description for the item, assigning a call number, and doing subject analysis.

39
Q

What is the process for original cataloguing?

A
  1. Search your OPAC for a matching record.
  2. If not found, search wherever you look for records (OCLC, etc)
  3. If not there, search for something that would be a neat miss. This can be used as a template for the new record.
  4. Verify all headings and access points.
  5. After the OG record has been created, it moves to the barcoder.
40
Q

What is the RDA toolkit?

A

A browser based tool containing RDA cataloguing documentation

41
Q

What is Classification WebPlus?

A

It contains Library of Congress cataloguing policy documentation.

42
Q

What does the MARC21 Bibliographic Format provide?

A

It provides codes and subfields for cataloguing.

LIBT 115 Resource Description and Access 1 (12 decks)

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