Impact of digital technology on the layout, working practices, communication methods, data handling and file management of an organisation

Question 1

5 Benefits of Cellular Layout

Answer 1

1. Privacy
2. Quieter working spaces with less distractions
3. Belongings can be stored securely
4. Employs experience a sense of status and importance
5. Rooms are designed to suit the type of work being don

Question 2

5 Negatives of a Cellular layout

Answer 2

1. Takes up more space
2. More difficult to share resources
3. Reduces interactions between colleges.
4. Lighting and heating individual rooms costs more.
5. Difficult to work in teams if located in separated offices.

Question 3

5 Benefits of an Open Plan

Answer 3

1. Less space is wasted
2. Employees communicate more easily
3. Work environment is more sociable
4. Staff do not feel isolated
5. Promotes teamwork

Question 4

4 Negatives of an Open Plan

Answer 4

1. Open plan is Noisy and easily becomes a distraction
2. Lacks privacy
3. Difficult to adjust temperature to suit everyone’s needs
4. Securing personal belongings becomes difficult.

Question 5

6 Features of ergonomic design

Answer 5

1. Systems Furniture
2. Heating
3. Ventilation
4. Social spaces
5. Noise control
6. Workstations

Question 6

Describe Systems Furniture

Answer 6

Adjustable desks and chairs reduce the risk of back pain by fitting individual needs. Monitor the height and distance to help prevent neck pain and eye strain

Question 7

Describe Heating

Answer 7

Ensuring the workplace is not too hot or too cold which means that people are more likely to be more productive.

Question 8

Describe Ventilation

Answer 8

Ensuring ventilation without draughts, means that employees are likely to be more alert and more productive

Question 9

Describe Social spaces

Answer 9

Break rooms give employees a space to meet informally and socialise. Soft furniture , plants and music can make the work environment less stressful.

Question 10

Describe Noise control

Answer 10

Appropriate choices of glazing , wall and floor coverings can reduce background office noise. This allows the employees to feel less distracted making them more productive.

Question 11

Describe Workstations

Answer 11

Providing some privacy and ownership of space means that employees have fewer distractions and are less stressed.

Question 12

4 Benefits of Flexible working on employees.

Answer 12

1. allows employees to manage their working hours around other commitments, which means they are less stressed and more productive.
2. Employees save money
3. Home environment has less distractions, employees are more focused.
4. Increases job satisfaction motivation and morale.