HR Provision Flashcards
Steps in the process of job analysis
Step 1: the existing organisation is anylised and all job related activities are listed
Step 2: a selection is made of jobs that will be analyzed in detail.
Step 3: information is collected regarding the nature of the job
Step 4: a new job description is drawn up to include all elements necessary to perform the job
Step 5: a job specification is drawn up from the job description listing required skills, knowledge and abilities
Step 6: The job is designed
Step 7: The job is regularly analyzed to ensure that the job design is still valid
Job description includes
Job title
Purpose of the job
Position in the reporting structure
Key performance areas
Detailed description of duties
Job specification includes
Job title
Educational requirements
Competencies requirements
Specific qualifications
Knowledge of industry
Job analysis uses
HR planning
Recruitment, selection, and placement
Training and development
Setting up correct remuneration structures
Effective job analyst will
Be well prepared
Ask meaningful questions
Not settle for vague answers
Make a distinction between tasks and responsibilities
Never ask leading questions
Job description
Derived from the job analysis. It states what an incumbent does, how it is done and why it is done
Information included in job descriptions
Job identification
Task summary
Relations
Authority
Job standards
Job specification
States the minimum acceptable qualifications that an employee must possess to perform a given job successfully.
Items included in job specification
Training
Experience
Judgement
Initiative
Physical skills
The recruitment process
All the activities that an organisation undertakes in order to identify and attract potential employees from the available pool of labour.
Internal sources
Job advertisement on bulletin boards or emails
Personell records will identify employees with the necessary competencies
Skills inventories which will identify, additional to the personnel records, whether the person can be allowed to move out of their present position.
External sourses
Referrals when friends and family of current employees are sources
Advertisements in magazines newspapers and professional journals.
Labour unions can refer adequate operational staff
Induction
The process of receiving and welcoming employees when they first join the company
Types of employee benefits
*pension schemes, result in a guaranteed income for employees or their dependants in retirement or death
*personal security benefits, enhance the security of individuals with regards to illness, health, accident or redundancy
*personal needs eg holidays and other forms of leave
*company cars and petrol
*improvements to standard of living
Safe working environment
Paying special attention to the cleanliness and hygiene of all facilities
Providing first aid and paramedic facilities without delay when needed.
Keeping confidential and complete medical records
