HR 513 Flashcards
The_________ _________ Director will develop and implement a performance and planning appraisal system to encourage the individual development of each employee’s full potential.
Human Resources
All regular classified employees shall receive an______________ performance review.
annual
It is the responsibility of the___________ ______ to review all employees’ performance plans and annual appraisal reports for equity, fairness, andconsistency.
department head
An employee’s performance appraisal period may not be extended for reasons beyond his/her control. TorF
TRUE
The_______ ________ is authorized to extend aperformance appraisal period and withhold a pay salary increase, until performance meets requirements.
department head
New hires beginning their initial review periods after the start of a new fiscal year will not be reviewed following the same guidelines.Timekeepers shouldrefer to the_______ _________ ___________ for correct procedures.
Personnel Administration Guidelines
All sworn personnel shall receive a performance appraisal after _____ _____ of employment.
one year
all regular classified personnel shall receive a performance appraisal after ____ ______ of employment.
six months
Supervisors should consult with _________ ________ when an employee is onextended leave during a performance review period (i.e. military leave, workerscompensation, medical leave, etc.)
Human Resources
The City of Glendale prohibits conduct which creates an___________,_______, or__________ work environment and is committed to providing an environment free of harassment andviolence.
intimidating, hostile, or offensive
__________ ___________has a responsibility to maintain a workplace free from harassment.
Each employee
Prohibited harassment includes, but is not limited to,_________ or ________ abuse of another whether physically, verbally orin writing.
intimidation or persistent
Employees who are determined to have harassed another person, in violation of the City’s policy and procedure, while pursuing a City activity, through City employment, or using City authority shall be subject to:
disciplinary action
Sexual Harassment defined
unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.
Sexual Harassment is when one or more of the following situations occur:
NAME?
Guidelines for identifying prohibited harassmentbehavior include, but are not limited to the following:
NAME?
_________ ____________ is responsible for reporting to management if he/she is being subject to prohibited harassment or is witnessing acts of prohibited harassment.
Each employee
Each manager and supervisor to whom an act of prohibited harassment has been reported or who becomes aware of acts of prohibited harassment shall report it to the .
Human Resources Director
_____________ or _____________ are responsible for initiating and completing investigations of complaints under the direction of the Human Resources Director.
Department heads or designees
The ______ _______ ________shall direct department heads in theinvestigation of complaints and shall maintain a confidential file on all charges of prohibited harassment.
Human Resources Director
All personnel shall maintain confidentiality about complaints in order to protect the parties involved, and information shall not be shared with
anyone other than those involved in the investigation.
An employee who believes he or she has been harassed in violation of the City’s policy and procedure is encouraged to file a complaintas soon as possible after the prohibited harassment, with one or more of the following City employees:
· Immediate supervisor· Any manager or supervisor within or outside the department· Department head· The Human Resources Director· The City Manager’s “Hotline”
_________ and __________shall make available any employee forinterviews and present any documents required by the investigator.
Managers and supervisors
_____________ employees have a right to have a representative present.
Represented
the representative with the represented employee shall be from the City and shall not be an _________
attorney
At the conclusion of the interview, the _______ ____________ _________ is entitled to a period of time to consult with their representative, including an attorney, and make a statement not to exceed five (5) minutes addressingspecific facts or policies that are related to the interview.
Law Enforcement Officer
In accordance with A.R.S. § 381101, if the City reasonably believes an interview with a Law Enforcement Officer could result in , or__________,________,or_________ that Law Enforcement Officer shall be permitted reasonable breaks of limited duration during the interview to consult by telephone or in person, with others, including an attorney, who are immediately available.
dismissal,demotion or suspension,
The ___________ shall not include in the personnel file of a LawEnforcement Officer any information about an investigation until the investigation is complete or the employer has discontinued the investigation. If the Law Enforcement Officer has timely appealed adisciplinary action, the investigation is not complete until the conclusion of the appeal process.
City
The __________ _______ ________ shall beconsulted to determine the severity of disciplinary action to be taken.
Human Resources Director
Disciplinary action may range from a _______ ________ to termination.
verbal counseling
Any appeal will be made in accordance with the established _______ of _______ __________.
City of Glendale procedures
Training shall be periodically conducted on the topic of _________ ___________ and attendance is mandatory for all employees.
prohibited harassment
Violent behaviors include, but are not limited to:
- Causing physical injury to another person.- Making threatening remarks on the City of Glendale property, at City of Glendale events or under circumstances that may negatively impact the City of Glendale’s ability to conduct its business.- Intentionall
Any person involved in situations where they fearthat physical retaliation may take place, or where someone has made verbal threats of physical violence, should immediately report it to one ormore of the following City employees:
· Immediate supervisor· Any manager or supervisor within or outside the department· Department head· The Human Resources Director· The City Manager’s “Hotline”
What can employees obtain to protect themselves against indviduals in personal non criminal disputes
If the situation escalates, individualssometimes secure an “Order of Protection” or an“Injunction Against Harassment”.
Even in the case where an employee has not secured a court order but fears for his/her safety, the employee should notify the ________ _________ ___________and inform his/her supervisor immediately.
Glendale Police Department
If a employee brings forward any fears of threats that may affect the employee at work.The Human Resources Director, in conjunction with thedepartment head, assesses the need to form a ______ __________ ________.
Threat Assessment Team.
All personnel shall maintain and respect the confidentiality of the_________, its__________ and__________..
organization, its employees and citizens
The City reserves the right to request a competent______________ and or_________ ____________ for any employee who displays behavioral traits, or who engages in conversational topics which, in the judgment of management, suggest impending harm to others.
medical and/or psychological evaluation
what leave will the employee be placed on pending management review of written medical and/or psychological findings?
administrative leave with pay,
A member of the City’s _________ _________ ________ will be available to provide emergency assistance and support to an employee or employees who have been subject of physical and/or psychological violence in the workplace.
Victim Assistance staff
Training shall be periodically conducted on the topic of violence in the___________ workplace and attendance is for all employees.
mandatory
Bomb threats can be received in a number of ways. They can come by.
phone, a message, or a third person
In bomb threats, the employee should try toascertain the answers to________ ______ _____ ______ and _____ and identify some of the characteristics of the caller.
who, what, when, where, and why,
If an employee receives a suspicious package or letter, he/she should handle it as little as possible and contact the ________ _______ _________ and his/her supervisor.
Glendale Police Department
The City upholds, promotes and demands the highest standards of________ from all of its employees.
ethics
employees should never use their City position or power.
for improper personal gain
All employees are expected to respect and comply with allfederal, state and local laws, including all_____ ______,_____,_________, ________ and___________
municipal policies, rules, regulations, directivesand procedures.
While on duty or __ _____ _______ , the possession, use, consumption, abuse,manufacture, distribution, or dispensing of alcohol, illegal drugs and unauthorizedcontrolled substances (including medical marijuana) is prohibited.
on City property
The presence of ______,_____or_______ drugsin an employee’s or other covered personnel’ssystem for NON-medical reasons is prohibited.
alcohol, illegal or prescription drugs
To comply with the Drug Free Workplace Act of?
1988
All employees and other covered personnel with____-_______ duties arerequired to submit to alcohol and illegal drug testing in accordance with thisCity policy, and all State and Federal Regulations including
safety-sensitive
Safety-sensitive duties include any job designated by the City as safety-sensitiveor those duties performed by an employee or other covered personnel whoseimpaired job performance could pose a risk to _____, ________, or _______ _______ and _______
NAME?
These duties for DOT safety-sensitive positions include, but are not limited to:
a. Operating a revenue service vehicle, including when it is not in revenueservice. (CDL-FTA)b. Operating a NON-revenue service vehicle, when required to be operatedby a holder of a Commercial Driver’s License (CDL-FMCSA).c. Controlling dispatch or movement of a revenue service vehicle.(CDLFTA)d. Maintaining a revenue service vehicle or equipment used in revenueservice. (CDL-FTA)e. Carrying a firearm for security purposes. (CDL-FTA)
These duties for other NON-DOT safety-sensitive positions include:
- Operating a motor vehicle, other vehicle, equipment, machinery, or powertools.2. Repairing, maintaining, or monitoring the performance or operation ofequipment, machinery, or manufacturing processes where themalfunction or disruption could result in injury or property damage.3. Performing duties on the premises of a customer, supplier, or vendor(A.R.S. 36-498)
_________ ______ ___________personnel are subject to the provisions of AZPOST(Arizona Peace Officer Standards and Training Board) in accordance with theArizona Administrative Code, Title 13, Public Safety.
Sworn law enforcement
Employees and other covered personnel normally performing NON-safetysensitive duties who are directed to perform safety-sensitive duties in anemergency situation are not required to be tested in accordance with the DOT regulations. (TorF)
TRUE
All questions concerning the City’s Drug, Alcohol and Substance Abuse Policy may be directed to the?
Human Resources Executive Director or designee.
According to these City policies andprocedures, any employee or other covered personnel who violates this sectionof the policy and procedures shall be deemed to have committed a _________ _________ _______
major performance deficiency
After a arrest or conviction of a violation that happened while on duty, the employee has_____ days to notify a supervisor.
5
If the employee works for a federaly funded division in the City, that division has _____ days to notify the federal agency of a conviction.
10
Examples of refusal include, but are not limited to:
a. failure to provide an adequate breath or urine sampleb. insufficient volume without valid medical explanationc. tampering, adulterating, or substituting a specimend. failing to appear within a reasonable timee. leaving the scene of an accident without just cause prior to submitting to atestf. leaving a collection facility prior to test completiong. failing to permit an observed or monitored collection when requiredh. failing to take a second test when requiredi. failing to undergo a medical examination when requiredj. failing to cooperate with any part of the testing processk. failing to sign the alcohol test forml. an MRO (Medical Review Officer) verified adulterated/substitutedsample, orm. once test is underway, failing to remain at site and provide a specimen*
In order to maintain a drug free work environment, the City will conduct the following categories of tests:
a. Pre-employmentb. Randomc. Reasonable suspiciond. Post-accidente. Return to dutyf. Follow up
The Breath Alcohol Test (BAT) shall be administered in accordance with________ ______ for DOT- FMCSA and DOT- FTA for determiningblood/alcohol levels
federal regulations
The ______ _______Test will be utilized in accordance with federal regulationsfor DOT-FMCSA, DOT-FTA, and for NON-DOT safety-sensitive employeesand other covered personnel.
Urine Sample
Urine Sample test shall be utilized) to test forthe following drugs (or their metabolites):
a. Marijuanab. Cocainec. Opiatesd. Phencyclidine (PCP)e. Amphetamines
Candidates for employment or reassignment may be tested for alcohol and/or illegal drugs and other controlled substances as part of a ___-________ _______ _______.
pre-employment background check.
When a drug test is requiredfor a position, candidates have ____ hrs after being offedthe job to take a drug test.
24
NON- safety employees may test positive in drug test if they posses a __________ _________ ______
medical marijuana card
Employees and other covered personnel with _______-_________duties shall be subject to random testing for alcohol and/or illegal drugs and controlled substances as outlined by federal regulations.
safety-sensitive
Any Employee regulated by DOT-FTA that has been removed from the random selection pool for more then ___ days must complete a drug test before returning to work in a safety sensitve positon.
90
Any Employee regulated by DOT-FMCSA that has been removed from the random selection pool for more then ___ days must complete a drug test before returning to work in a saftey sensitive position.
30
Any Employee in a NON-DOT positionthat has been removed from the random selection pool for more then ___ days must complete a drug test before returning to work in a safety sensitive position.
30
A ________ ________ selection method is used to select safety-sensitive employees and other covered personnel for random testing.
computer based
_________ ___________shall beunannounced, performed just before; while or just after the employee and other covered personnel perform their duties.
Random testing
For resonable suspision test, who must observe the employee with concerning the appearance, behavior, speech, or body odors of the employee?
A supervisor(s) or other company official(s) who is trained in detecting the signs and symptoms
For all other employees and covered personnel, “impairment” includes symptoms that may decrease or lessen the employee’sperformance and include:
speech, walking, standing, physical dexterity, agility, coordination, actions, movement, demeanor, appearance, clothing, odor, irrational or unusual behavior, negligence or carelessness in operating equipment or machinery, disregard for safety of self or others
