HPM 9.1 - EMPLOYEE RELATIONS MANUAL Flashcards
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 1 EMPLOYEE RELATIONS WITHIN THE CALIFORNIA HIGHWAY PATROL
______ and ______ are responsible for seeing that the employee relations policies of the California Highway Patrol (CHP) are properly administered.
Managers and Supervisors
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 1 EMPLOYEE RELATIONS WITHIN THE CALIFORNIA HIGHWAY PATROL
California Highway Patrol management administers contracts in ______ of the ______ bargaining units.
12 of the 21
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 1 EMPLOYEE RELATIONS WITHIN THE CALIFORNIA HIGHWAY PATROL
______ ______ (CI) are departmental specific communications available on the CHP Intranet on the OER Web page to all managers and supervisors.
Contract Interpretations
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 1 EMPLOYEE RELATIONS WITHIN THE CALIFORNIA HIGHWAY PATROL
Each headquarters and Field command should maintain a library of all current CIs, filed adjacent to the ______. The CIs should be referenced to ensure the consistent interpretation and application of the negotiated language.
Contracts
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 1 EMPLOYEE RELATIONS WITHIN THE CALIFORNIA HIGHWAY PATROL
Employee Organization / Exclusive Representative is:
The CAHP
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
RALPH C. DILLS ACT – SB 839, the State Employer-Employee Relations Act (SEERA), by Senator ______ ______. ______.
Ralph C. Dills
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
The SEERA became effective (Date) ______ ______, ______.
Later named the ______ Act.
July 1, 1978
The Dills Act
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
Under this law, (SEERA) elected representatives of represented employees are recognized and deal as ______ with the employer in determining ______,
______, and other ______ and ______ of employment.
Equals
Wages
Hours
Terms and Conditions
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
The Dills Act is a series of Government Code Sections which govern ______ ______ for represented employees of the State of California.
Collective Bargaining
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
Under the Dills Act, represented employees have the right to be ______ by their ______ ______ regarding wages, hours, and other terms and conditions of employment.
Represented
Exclusive Representative
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
Excluded Employees’ Bill of Rights. Under this statute, supervisory employees have the right to be represented regarding all matters related to ______ ______ and supervisory ______-______ ______.
Employment Conditions
Employer-Employee Relations
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
POBR – Public Safety Officers’ Procedural Bill of Rights Act. Government Code Section 3303(i) provides a statutory right to a ______ of the officer’s choice upon the filing of a______ ______ ______ of charges or whenever an interrogation focuses on matters which are likely to result in ______ action (Punishment)…
Representative
Formal Written Statement
Punitive
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
By policy, the Department has extended the protection of the Public Safety Officers’ Procedural Bill of Rights (POBR) to ______ ______.
All Employees
Check this answer (It used to exclude Cadets)
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
The ______ Rule established the right of a bargaining unit employee to be assisted by a union representative at an investigatory interview to which the employee has been summoned by management, when the employee reasonably believes ______ action may result from the interview.
Weingarten Rule
Disciplinary
Based on a Supreme Court decision in National Labor Relations Board (NLRB) V. WEINGARTEN, INC., a private sector case.
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
If there is a conflict between departmental policy and the provisions of a negotiated contract, the ______ shall be controlling.
Contract
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
“Represented employee” means an employee who is not designated as ______, ______, ______, or ______ under the Dills Act.
Supervisory
Managerial
Confidential, or
Excluded
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
Another name for represented employee is ______ -and-______ employee.
Rank-and-File
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
“______ Employee” means managerial, confidential, or supervisory employees.
Excluded Employee
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 2 HISTORY OF CALIFORNIA’S EMPLOYEE RELATIONS LAWS
______ employees are not entitled to bargaining units, exclusive representation, contracts, or the right to file an unfair labor practice charge.
Supervisory
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 3 MANAGEMENT RIGHTS
By law, employee organization representatives have the right to vigorously act to represent their employees. When an employee representative is acting in that capacity, they are on ______ ______ with management.
Equal Ground
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 3 MANAGEMENT RIGHTS
A representative’s representational activity may not be the basis for ______ or ______.
Discipline or Discharge
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 3 MANAGEMENT RIGHTS
Keep records of the amount of time the representative spends away from regular work assignments by utilizing the ______.
CHP 610, Representation Reporting
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 3 MANAGEMENT RIGHTS
In a meeting with a representative, if there is a big disagreement, It may be better to ______ and ______ when both sides have had a chance to reevaluate their positions and meet again under more favorable circumstances.
Adjourn and
Reconvene
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 3 MANAGEMENT RIGHTS
ROLE OF THE SUPERVISOR: Five (5) things
Link Between Employees and Management.
Member of the Management Team.
Providing Feedback from Employees.
Authority of Supervisors.
Decision Making.
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 4 EMPLOYEE ORGANIZATIONS
NOT NEEDED
NOT NEEDED
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Officials and designated representatives of recognized employee organizations, including supervisory organizations, shall be permitted ______ ______ to work locations to meet with departmental employees on ______ matters.
Reasonable Access
Representational
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
A representative desiring access to a work location must state the purpose and request approval from that location’s ______ or designee within a reasonable amount of time prior to an intended visit.
Commander
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
A representative must also obtain permission from their ______ ______ to engage, during working hours, in business relating to representational matters.
Immediate Supervisor
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Permission to engage in such activity shall be ______ promptly unless such absence would interfere with ______ ______. If permission is denied, an alternate time will be arranged.
Granted
Efficient Operations
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Where access is denied, ______ ______ should be provided to allow representatives an opportunity to communicate with employees (e.g., establishing employee organization meeting rooms, providing space in a cafeteria or elsewhere in the facility).
Reasonable Alternatives
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
A recognized employee organization (CAHP) may use existing employee organization bulletin boards to post information or materials concerning the following subjects: Four (4) things
Notices and results of any official organization COMMITTEE OR MEETING.
Notices of organization elections and their results.
ELECTIONS and RESULTS
Notices of organization recreational and social events.
RECREATIONAL and SOCIAL EVENTS
Notices of other official organization business.
OTHER OFFICIAL ORGANIZATION BUSINESS
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Any materials posted shall be ______ and ______ by the organization ______, and a copy of all materials posted shall be provided to the commander or their designee at the time of posting.
Dated and Initialed
Representative
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Materials posted shall not be ______, ______, ______ or of a ______ ______ nature.
Libelous
Obscene
Defamatory
Partisan Political
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
If management contemplates removing employee organization material from a bulletin board, it should make a reasonable effort to ______ the affected ______ ______ to explain the reason.
Contact
Employee Organization
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
If the organization representative refuses to withdraw the material posted, ______ retains final authority for removal.
Management
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Employees shall not conduct or participate in employee organization business activities during ______ ______ ______.
Assigned Work Hours
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Employee organization business activities include those activities for which ______ time is not granted by the ______ ______ ______ Act, the ______, or departmental ______.
Release
Ralph C. Dills
Contract
Policy
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Some examples include organization meetings, dues collection, and membership campaigns.
INFO ONLY
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Employees’ “own ______” or “non - ______ hours” are considered to be ______ periods, ______ breaks, and time before and after ______.
“Own Time”
“Non-Working Hours”
Lunch
Rest
Work
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
An employee representative may distribute organization literature ______ or ______ working hours or during ______ and ______ periods in ______-______ areas (e.g., cafeteria, break room).
Before or After
Meal and Rest
Non-Working
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Employee mailboxes (CAN / CANNOT) be utilized for the distribution of organization literature.
Can
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Upon request, an employee representative shall have access, without cost, to state ______ for conducting employee relations business provided the use does not result in ______ charges or interfere with the operation of the facility or office.
State Telephones
Toll Charges
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
State telephones may be utilized on previously approved ______ time or during the representative’s ______-______ hours.
Release Time
Non-Working Hours
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Time expended utilizing state telephones for representational purposes on release time shall be recorded on a ______.
CHP 610, Representation Reporting
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
State vehicles (SHOULD NOT / SHALL NOT) be used for transportation by employees or employee organization representatives while participating in representational or employee organization ______.
SHALL NOT
Business
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Union stewards shall be permitted ______ and ______ use of copiers and fax machines for union representational purposes provided that such use does not result in additional ______ to the state, nor interfere with state ______.
Reasonable and Occasional
Costs
Operations
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Use of departmental audio-visual equipment by employee organization representatives (MAY / MAY NOT) be permitted.
MAY BE
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
A request to use the equipment must be made in advance and is subject to the consent of the appropriate ______ or their designee.
Commander
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
The union shall be permitted ______ and ______ use of state electronic communications systems for communication of union activities as the Department permits for other non-business purposes.
Incidental and Minimal
Reps can use state email
Immediate Supervisor Approval Required
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Use of the state’s and Department’s internal mail systems for distribution of employee organization business (IS / IS NOT) permitted.
IS NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Correspondence delivered through the United States Postal Service addressed to a particular individual at a specific work location will be ______ and ______ to the employee unless marked “______ and ______.”
Opened and Delivered
“Personal AND Confidential”
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
The union (IS / IS NOT) permitted the use of state facilities for organization meetings, subject to certain requirements. Approval is subject to the ______ needs of the Department.
IS
Operational Needs
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
When an employee organization (CAHP) requests to use a state facility:
The request must be made by an authorized representative of the organization to the
______ or designee.
The employee organization must provide reasonable advance ______ prior to the date the facility is to be used.
An employee organization may schedule the use of the facility prior to the ______, or at the ______ of Division/Area/Section meetings, training days, etc.
Commander
Notice
Start, or at the Conclusion of
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 5 GENERAL EMPLOYEE RELATIONS GUIDELINES
Employees attending these meetings shall do so ______ and shall attend on their ______ ______.
Voluntarily
Own Time
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
The needs of the ______ shall be the primary consideration when approving requests for the use of release time.
Command
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
The use of release time for employee representational matters may only be granted during an employee’s ______ hours.
Working
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Shift changes or schedule changes (ARE / ARE NOT) to be made to provide for release time.
ARE NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
In addition to state release time, there are several other alternatives available which may be utilized by employee organization representatives. These alternatives, which are discussed in detail in this chapter, include ______ time banks, ______ time banks, ______ time, and reimbursable paid ______ of ______.
Release Time Banks
Contributory Time Banks
Dock Time
Reimbursable Paid Leave of Absence
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
State time which shall only be utilized for representational purposes as permitted by the contract and/or departmental policy is: ______ ______ ______
State Release Time
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Some contracts include a provision which allows employees to contribute leave credits into a ______ ______ bank. Time from this bank may be used by employee organization representatives for conducting union business when authorized by the appropriate employee organization.
Contributory Time Bank
The employee gives the Rep hours to use - One (1) hour increments
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
When utilizing a reimbursable paid leave of absence for employee organization business which does not qualify as state release time, the ______ representative reimburses the Department for the employee’s salary and benefits for all the time the employee is off on the leave.
Exclusive Representative (CAHP)
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Subject to management’s approval, a reasonable number of representatives, who are employees of the state, will be allowed a reasonable amount of ______ ______ time to attend ______ -and- ______ sessions with management.
State Release Time
Meet-and-Confer
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Travel time (MAY / MAY NOT) be included provided it can be accomplished within the authorized amount of state release time.
MAY BE
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
State release time for representational purposes is limited to those instances when representing an employee from the representative’s area of ______ responsibility. This is defined as headquarters’ facilities or the Area or Division office which is the representative’s ______ work location.
Primary Responsibility
Permanent
State Release Time can only be used when a Rep is Rep’ing someone from their same office. Otherwise, other banks need to be used for a Rep who is Rep’ing someone from another office
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Resident posts (ARE / ARE NOT) considered areas of primary responsibility. Employees in resident posts are to be represented by the ______ representative.
ARE NOT
Area’s
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
An employee’s ______ has the authority to deny a request for state release time. Permitting or denying state release time shall be consistent with the ______ and Departmental ______.
Supervisor
Contract
Policy
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
No employee shall conduct or participate in the internal ______ affairs of an employee organization during assigned ______ hours.
Internal Business Affairs
Working Hours
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Employees attending employee organization meetings shall do so voluntarily and shall attend on their own time unless their absence is being underwritten by a negotiated ______ time bank, ______ time bank (CTB), or union ______ leave.
Release Time
Contributory
Paid Leave
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
State release time (SHALL / SHALL NOT) be authorized for an employee to leave the work site to meet with an organization representative on a representational matter.
SHALL NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
If the employee requests to meet with the representative off-site, state release time (IS / IS NOT) to be granted.
IS NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
If departmental operations will permit, such a meeting may be conducted on the employee’s ______ ______ (i.e., vacation, Compensating Time Off [CTO]).
Own Time
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Travel time is allowed provided it can be accomplished within the amount of authorized ______ ______ time.
State Release Time
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Travel time (IS / IS NOT) allowed for employee interrogation representation.
IS NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Travel time (IS / IS NOT) authorized for employees participating in employee organization business.
IS NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Transportation expenses (ARE / ARE NOT) authorized for representation activities nor employee organization business.
ARE NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Time spent by employee representatives on representational activities (WILL / WILL NOT) qualify for, or result in, overtime compensation.
WILL NOT
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Unless otherwise specified, the limits on use of state release time by employees and employee representatives may only be extended with ______ approval.
Management’s
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
To be eligible for state release time, the representative should be a departmental employee of comparable designation – managers represent ______, supervisors represent ______, designated exclusive representatives represent ______ -and- ______ employees.
Managers
Supervisors
Rank-and-File
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Per Government Code Section 3529, ______ employees shall not participate in the handling of grievances or meet-and-confer sessions on behalf of ______-______ employees, and vice versa.
Excluded
Non-Excluded
We can’t rep them and they can’t rep us.
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Employees may, during assigned working hours, use a reasonable amount of state release time to confer with a designated employee organization representative on a grievance/complaint or representational matter at the ______ site, subject to approval of the employee’s supervisor. The intent of this policy is to provide state release time for only ______ representative at a time per ______.
Work
One
Issue
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Managers and supervisors should always refer to the employee’s ______ for rules governing representation and state release time in the grievance process.
Contract
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
An employee has the right to secure the assistance of a representative of their ______ ______ in preparing and presenting a grievance or complaint.
Own Choosing
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Assistance by the employee’s representative may be provided at the ______ stage and ______ levels of appeal of the grievance or complaint procedure.
Informal
All
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Normally, up to a maximum of ______ hours may be authorized to prepare and present a grievance/complaint at the ______ level and each formal ______ level in the grievance and appeal procedures.
Four (4) Hours
Informal
Appeal
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
When the representative has not been designated by an ______ ______, neither the employee nor the representative receives state release time for preparation.
Employee Organization
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
If ______ elects to call a meeting to discuss the grievance or complaint, both departmental employees (Employee and Outside Rep) receive state release time to meet with management.
Management
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
An excluded employee may represent another departmental excluded employee on state release time, provided the time occurs within the excluded employee’s ______ ______ ______.
Normal Work Shift
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
An excluded employee and their representative, if an employee of this Department, shall be entitled to ______ ______ time for preparing and presenting a ______ or ______ at each step in the grievance process.
State Release Time
Grievance
Appeal
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
Generally, up to a maximum of ______ hours may be authorized to prepare and present a grievance at each level of appeal.
Four (4) Hours
HPM 9.1 - EMPLOYEE RELATIONS MANUAL - CHAPTER 6 RELEASE TIME/USE OF STATE TIME FOR REPRESENTATION
An employee who is representing themself in a grievance or complaint (DOES / DOES NOT) have the right to state release time for preparation.
DOES NOT