HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL Flashcards by Christopher Smith

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

The California Department of ______ ______ (CalHR) maintains central control over the administration of civil service examinations. State departments now conduct their own examinations under the ______Testing Program.

Human Resources

Decentralized

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Examinations are administered by ______ ______ and ______ ______ (SSES).

Selection Standards and Examinations Section

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

A Communications Network (Comm-Net) message is sent to “All Commands” announcing the release of each examination bulletin, except for Public Safety ______, CHP, and Public Safety ______, CHP, examinations.

Dispatcher

Operator

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

This application shall be used to file for all examinations: STD. ______, Examination/Employment Application.

STD. 678, Examination/Employment Application

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Exceptions to using the STD. 678 are the ______, CHP, examination, or any other examination the bulletin identifies as requiring a ______ application.

Cadet

Specialized

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Faxed or e-mailed applications (WILL / WILL NOT) be accepted.

WILL NOT

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Applications must be ______ no later than the final filing date posted on the examination bulletin. Applications postmarked, personally delivered, or received via interoffice mail after the final filing date will not be ______ for any reason.

Postmarked

Accepted

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Mobile Barcodes: Dates printed on mobile barcodes, such as the quick response (QR) codes available at the United States Postal Services, (ARE / ARE NOT) considered Postmark dates for the purpose of determining timely filing of an application.

ARE NOT

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Interoffice Mailing:

It (IS / IS NOT) recommended.

Dates on a route slip (CHP 58, Headquarters Route Slip or CHP 58B, Field Route Slip) are not considered a ______ date for the purpose of determining timely filing of an application.

Applications submitted via interoffice mail must be ______ received in SSES by the final file date to be considered timely.

IS NOT But may be used

Postmark

Physically

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Seniority Points: In ______ examinations for CHP uniformed classifications, each competitor is allowed an additional credit of one-______ of a point for each full year served in the next lower ______ than that for which the examination is given.

Promotional

Quarter

Rank

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Time in rank shall be computed from the date of ______ in the present rank to the date of the ______ examination.

Appointment

Written

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

When written tests are not used, service is computed from the date of ______ in the present rank to the final filing ______ of the examination.

Appointment

Date

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Veteran Preference: Any person who has served full
______ in the armed forces in time of ______ emergency or ______ ______ emergency or during any expedition of the armed forces and who has been discharged or released under conditions other than ______.

Time

National

State Military

Dishonorable

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Military Veterans: Candidates must be ______ from the United States military, honorably ______ from active military duty with a service-connected ______, or just honorably discharged from active ______ to apply for promotional examinations.

Retired

Discharged

Disability

Duty

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:

Sergeant, California Highway Patrol: A minimum of ______ months of qualifying ______ periods performing the duties of an Officer, CHP, with ______ qualifying pay periods performing ______-related duties a majority of the time.

Work hours expended during the break-in period (QUALIFY / DO NOT QUALIFY).

36 / Pay / 24 / Enforcement

DO NOT QUALIFY

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

INFO ONLY

Enforcement-related duties includes assignment to marked sedans, motorcycles, Mobile Road Enforcement trucks, bicycles, horseback, and aircraft. Special duty positions which directly support enforcement (e.g., auto theft, commercial facilities, task forces, Multidisciplinary Accident Investigation Team) are considered enforcement related. Any other position which regularly generates enforcement documents is also considered enforcement related.

CAR COPS / MOTORS

MRE

BICYCLE OR HORSE

AIR OPS

ISU

MAIT

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:

Lieutenant, or Captain, California Highway Patrol ______ years of experience performing the duties of the next lower rank

Two (2) Years

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:

Assistant Chief or Higher, California Highway Patrol. ______ year of experience performing the duties of the next rank lower.

One

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

A Qualifications Appraisal Panel (QAP) is an ______ interview examination.

Oral

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

QAPs are required to have a CalHR ______ and a State Service ______ on both open and promotional examinations.

Chairperson

Representative

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

The chairperson’s role is to represent CalHR and to ensure a ______ and ______ interview. The role of the SSR is to represent the Department’s ______ and to provide technical ______ of the classification being examined.

Fair and Impartial

Interests

Knowledge

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

Employees on a promotional list may request to transfer to another agency’s promotional list if there is no ______ in service and they would be ______ on the other list.

Break

Reachable

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

A narrative discussion of how the candidate’s education, training, experience, and skills meet the minimum and desirable qualifications for the position is a Statement of ______.

Statement of Qualifications

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS

A selection device incorporating multiple exercises which allow a team of assessors to actually observe applicants as they perform job tasks under standardized conditions, in order to assess their readiness for promotion to a particular classification is an ______ Center.

Assessment Center

Assessment centers often include such components as an employee development appraisal package, a role-play exercise, an in-basket exercise, a problem-solving exercise, and/or an oral presentation.

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HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS A rescheduled examination is an oral interview, written test, or performance test conducted ______ the regularly scheduled examination date(s).

After

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Rescheduled examinations are typically conducted within ______ days of the regularly scheduled examination.

Thirty (30) Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Rescheduled examinations may be approved for: Injury or Illness – Employee Illness or death – Family Member Mandated Court Appearance Planned obligations arranged prior to the exam bulletin Natural Disaster – Major roadway blockage Third Stage Smog Alerts Fogged-in Airport

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Discussing any aspect of an examination or providing examination information to others (not authorized to receive such information) constitutes a violation of state laws and the Department’s examination security policy – Misdemeanor.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Departmental examinations are typically recreated each examination cycle; however, employees are reminded strict ______ shall be maintained throughout the examination process.

Confidentiality

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Communication between competitors during examination is strictly ______, and competitors are forbidden to receive any authorized assistance in the examination.

Forbidden

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS ______ of examination questions may not be made or taken from an examination room.

Copies

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Employees or individuals who become aware of a breach of examination security or believe the confidential nature of an examination has not been maintained, shall report the incident as soon as possible to their ______ ______ or to the manager of SSES, Examination Services.

Immediate Supervisor

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS Requests to abolish a departmental employment list require the approval of the ______.

Commissioner

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Classification and Hiring (CH) is responsible for the Department’s ______ hiring process and procedures (including transfers and promotions).

Nonuniformed

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Personnel Transactions Unit is responsible for processing all ______ documentation (including transfers and promotions).

Appointment

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Office of Equal Employment Opportunity (OEEO) is responsible for keeping all hiring free of ______.

Discrimination

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS NEPOTISM. Nepotism is defined as the practice of an employee using their ______ or ______ to ______ or ______ another in the employment setting because of a personal ______.

Power or Influence Aid or Hinder Relationship

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS It is the Department’s policy that no employee shall use personal power or influence to aid or hinder other employees because of a personal relationship by virtue of ______,______,______, or ______. There may be other relationships that qualify as nepotism as well.

Blood Marriage Adoption Cohabitation

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Accordingly, the Department seeks to avoid employment situations where a supervisory or command relationship exists between related employees assigned to the same command location. Bargaining Unit (BU) 7 employees should refer to the nepotism policy in their contract.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Applicants for employment, employees offered promotional opportunities, employees requesting transfer or reinstatement, and cadets requesting initial assignment preference (MAY BE / SHALL BE) required to indicate if they are related to departmental employees within the same command to which they are seeking employment, or to indicate if the applicant or employee may supervise or command a related employee assigned to the same command location.

SHALL BE

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Normally, all departmental employees, including immediate family members, (MAY BE / MAY NOT BE) allowed to work together as coworkers or partners in an operational environment. Commanders shall reserve the right to preclude any assignment of employees in the command if, in their judgment, the assignment could cause internal ______ or ______ problems.

MAY BE Morale or Supervisory

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS The Department is particularly cautious regarding the following potentially sensitive situations: Where employees who have a personal relationship work in a ______ unit in close association. Where employees who have a personal relationship work for the same ______. Where employees who have a personal relationship have a direct or indirect ______ / ______ relationship.

Small Supervisor Supervisor/Subordinate

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Employees who become related after assignment to the same command location and are in any type of subordinate/supervisory relationship shall notify their commander immediately. If the reporting relationship is deemed to be in violation of departmental policy, one of the related employees will be ______ or ______.

Transferred or Reassigned

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Related employees will not be assigned to the same command when either is the ______.

Commander

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Direct supervision of a related employee (WILL / WILL NOT) be permitted.

WILL NOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Advertising Vacancies Statewide. Vacant positions shall be advertised for a minimum of ______ calendar days in accordance with Title 2, CCR Section 249.2. The advertisement is valid for ______ days from the posted date. If a conditional offer of employment has not been made within that time frame, the vacant position shall be ______.

Ten Calendar Days 180 Days Readvertised

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS When the position is being filled on a limited-term basis, and the position may be filled permanently at a later date, a statement shall be included in the ______ message indicating this. The statement may allow commands to hire the present ______ into the permanent position, without ______ the position.

Comm-Net Incumbent Readvertising

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS STD 687 shall be sent to the appropriate unit. In the event a command receives an STD. 678, the command shall ensure the following steps are taken: Upon receipt, immediately ______ ______ the front side of the first page of the application with the date received and forward to their CH analyst. Commands (SHALL / SHALL NOT) review any documentation contained within the STD. 678 or additional documents.

Date Stamp SHALL NOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS CHP 220N, Request for Transfer - Nonuniformed. In the event a command receives a CHP 220N, the command shall ensure the following steps are taken: Upon receipt, immediately ______ ______ the front side of the CHP 220N in the “date stamp” field with the date received. The CHP 220N must be received within______ business days after the final filing date if being mailed utilizing a departmental route slip. When submitting the CHP 220N electronically through the applicant’s CalCareer account, the CHP 220N shall be submitted on or before the final filing date. The CH analyst will verify timely submission of all CHP 220Ns received by the command. Coordinate with their CH analyst to ensure the CHP 220N is ______ by all appropriate parties within the advertisement period as outlined in GO 10.6. Forward the CHP 220N to their CH analyst via e-mail as a ______.

Date Stamp Five (5) Business Days Signed PDF

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Minimum Response Time Frames Following Interviews For Positions. In accordance with Title 2, CCR Section 258, when establishing the time periods for eligibles to reply to an employment inquiry, the following minimum time frames shall apply. Verbal/Telephone: A minimum of ______ business days response time following the initial contact, including a voicemail message. Mail: A minimum of ______ business days after the date the written notice is sent. Electronic: A minimum of ______ business days after the date the electronic notice is sent.

Two (2) Business Days Six (6) Business Days Six (6) Business Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS CHP ______, Employment Applicant Disclosure, shall be completed at the time of interview by all interviewees for nonuniformed positions.

CHP 423 , Employment Application Disclosure This provides the interviewee the opportunity to authorize a representative of the Department to review their Official Personnel File (OPF) and contact their references. This also aids in identifying and preventing inappropriate subordinate/supervisory relationships within the command for potential new hires, and in preventing the conduction of multiple simultaneous background investigations.

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Departmental policy prohibits questions regarding union affiliation during the preemployment interview. No reference is to be made to membership in, or attitude towards, any ______ during the interview.

Union

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Labor Code Section 432.7 – It is illegal to ask an applicant about an arrest that did not result in a ______ unless there is a pending trial. This Labor Code Section does not apply to persons seeking employment as ______ ______ or other positions with access to ______ ______ record information. Questions regarding convictions (ARE / ARE NOT) permitted for any applicant.

Conviction Peace Officers Criminal Offender ARE

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Commands shall not commence with the applicant investigation process for a nonuniformed position until CH has advised it is appropriate to do so. A conditional offer of employment shall not be made prior to completion of the investigation, including return of ______ and ______ ______ inquiry results.

Fingerprint and Driver License

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Background investigation not required for: Nonsensitive classification appointed to another nonsensitive classification. Sensitive classification (Not PSD) appointed to another sensitive classification (Not PSD). Sensitive classification (Not PSD) to any nonsensitive classification.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Fingerprint results shall not be included in the applicant investigation package with the exception of applicant investigation packages for the ______ series.

PSD (Public Safety Dispatcher)

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Commands shall not commence with the medical clearance process of make a conditional offer of employment until ______ and ______ (CH) has advised it is appropriate to do so.

Classification and Hiring

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS NOTIFICATION TO APPLICANTS OF NONSELECTION. Applicants who have expressed an interest in a nonuniformed position, whether interviewed or not, shall be notified by ______ or Departmental ______ of their non-selection within ______ days of the selected candidate’s start date.

Email Letterhead Thirty (30) Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Temporary employees can only work a total of ______ months in a 12 consecutive month period – Calculated on a daily basis. ______ days = one month worked or, ______ days = nine months worked. The 189-day working limit shall be calculated per ______, not ______. For student, youth, and seasonal classifications, a maximum work-time limit of ______ hours within 12-consecutive months may be used rather than the 189-day calculation.

Nine (9) Months Twenty-One (21) Days 189 Days Employee, not Agency 1500 Hours

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Persons hired as a retired annuitant into a temporary position are subject to applicable retirement law requirements, including any wait-period restrictions and the working restriction of ______ hours per fiscal year.

960 Hours

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Pursuant to GC Section 21224, persons retired from CalPERS are permitted to work up to ______ hours in any fiscal year without reinstating from retirement when they have the skills needed to perform work of a limited duration, or their employment is needed during an ______ (e.g., floods, earthquakes) to prevent stoppage of public business. While these workloads may last more than one fiscal year, the employment shall be terminated when the limited duration work the retired annuitant was hired to perform is completed.

960 Hours Emergency

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Retired annuitants may be appointed for the following: To eliminate a ______. To complete work in ______ of what regular staff can do. To conduct a ______ ______ of limited duration. To cover ______-related work.

Backlog Excess Special Project Emergency

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Service Retirement. Service retirees will be required to ______ from service retirement in order to be appointed to a permanent position.. Approval from CalPERS (IS / IS NOT) required prior to the applicant beginning active employment.

Reinstate IS NOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Disability Retirement. Disability/industrial disability retirees (WILL BE / WILL NOT BE) required to obtain CalPERS pre-approval for reinstatement prior to being appointed to a permanent position. The reinstatement process can take ______ to ______ months; the reinstatement date (CAN / CANNOT) be prior to the date of CalPERS’ approval.

WILL BE Three (3) to Six (6) Months CANNOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Pursuant to GC 21192, any disability/industrial disability retiree applying for reinstatement from retirement and who is under the minimum age for voluntary service retirement may be required to undergo a ______ examination for the approved disabling condition. If CalPERS determines the applicant is not incapacitated for duty, the Department will be notified the applicant is eligible for reinstatement.

Medical

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Temporary assignments or loan of employees within CHP or between departments, such as Training and Development T&D assignments, may be made for a period not to exceed ______ years.

Two (2) Years

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS Temporary assignments or loan of employees between jurisdictions may be made for a period not to exceed ______ years.

Four (4) Years

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS Eligibility. Any person having probationary or permanent status has the privilege (not the right) of requesting reinstatement if the individual was separated from a position with the Department: By ______. By service ______. By ______ from limited term, temporary, career executive assignment, or exempt appointment. Absence without ______, whether voluntary or involuntary Without a break in continuity of state service to accept another ______ service or ______ appointment.

Resignation Retirement Termination Leave Civil / Exempt

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS Position. Reinstatement may be to any vacant position as follows: In the classification from which ______. In a lower classification in the same series, or another classification to which the employee could ______ or ______. In a lower classification in a related series requiring similar types of ______, ______, and ______; or In another classification having substantially similar ______, ______, and ______, and substantially the same ______ range.

Separated Transfer or Demote Qualifications / Knowledge / Abilities Duties / Responsibilities / Qualifications / Salary

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS A former uniformed employee must apply for reinstatement to a uniformed position within ______ years of separation. The reinstatement process does not have to be completed within the three-year period. Time spent in a position exempt from civil service, or as a temporary employee in another governmental agency engaged in a technical cooperation program approved by the state, or in a recognized military service (SHALL / SHALL NOT) be considered in computing the three-year period.

Three (3) Years SHALL NOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS All requests for reinstatement from former uniformed employees shall be submitted in writing to the ______. The letter of request should include a current address, telephone number, and the applicant’s former departmental identification number.

Commissioner

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS It is departmental policy that permissive reinstatement will normally be restricted to those uniformed employees who have successfully completed field ______.

Probation

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS Permissive reinstatement of a uniformed employee shall be approved at the rank of ______, California Highway Patrol (CHP), regardless of the rank from which the employee resigned or retired.

Officer

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS Reinstatement will be one salary step below ______ for the range of Officer, CHP, if the employee earned the maximum salary at the time of separation. If the employee had not reached the maximum salary for that range prior to separating, compensation will be at the ______ salary level at the time of separation. All individuals permissively reinstated will be assigned to a location where a ______ exists.

Maximum Same Need

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS A prerequisite for reinstatement shall be the successful completion of the ______ ______Test (PPT). The PPT will constitute the ______ phase of the reinstatement process and will be coordinated by the DRU RPC through the Division in which the applicant last worked for the Department or where the applicant now resides. In the event the applicant fails the PPT, an opportunity will be given to successfully complete the PPT Work Tasks at the Academy within ______ days of the PPT failure. Travel to the Academy for Work Task testing and any related expenses shall be the responsibility of the ______.

Physical Performance Test First Ninety (90) Days Applicant

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS Following successful completion of the PPT, applicants must successfully pass a thorough ______ investigation, ______ examinations (including an exercise electrocardiogram and drug screening), and a ______ evaluation.

Background Medical Psychological

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS All reinstated employees must serve a ______ -year probationary period.

One (1) Year

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS All reinstated employees shall be required to serve a ______ -year term in their initial field assignment.

One (1) Year

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS A former nonuniformed employee may request reinstatement either ______ or by ______ to the hiring command where a vacancy exists. The three-year limitation (DOES / DOES NOT) apply to reinstatement to nonuniformed classifications.

Personally Letter DOES NOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS Written Notice. As provided in GC Section 19994.1, a ______ -day advance written notice provided to the employee is required for a ______ transfer of any employee under the Department’s jurisdiction where ______ of the employee is reasonably expected. This requirement may be waived by the employee in ______.

Sixty (60) Day Mandatory Relocation Writing ***MANDATORY TRANSFER AND CHANGE OF EMPLOYEE RESIDENCE (RELOCATION) = 60 DAY WRITTEN NOTICE***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS Uniformed employees shall reside in such proximity to their assigned command or headquarters office as will assure their ability to respond to an ______ within a ______ length of time or to allow equitable assignment of departmental responsibility.

Emergency Reasonable

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS You can live out of state at specific locations approved in Annex A. Requests to live out of state in areas not on the list must be approved through channels to the ______.

Commissioner

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS The maximum travel distance from residence to work location for commanders using a state vehicle shall not exceed ______ miles.

Seventy (70) Miles

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS The maximum travel distance from residence to work location for noncommand employees using a state vehicle shall not exceed ______ miles.

Fifty (50) Miles

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS The distance (MAY / MAY NOT) cross command boundaries, Area, and Division, and is measured from the employee’s residence to the actual command ______ location rather than the command ______.

MAY Office Boundary

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS If the Area Command Office is relocated, and it places uniformed employees beyond the mileage restrictions, the ______ will reimburse any moving costs for the employee.

Department

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA All employees, except for legally employed ______, shall, on or before the effective date of appointment and before entering upon the duties of their employment, sign the Oath of Allegiance portion of an STD. ______, Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California. Noncitizens are required to sign the Declaration of Permission to Work portion of the STD. 689.

Noncitizens CHP 689 - Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA Salary payment or reimbursement for expenses (CAN / CANNOT) be made unless the employee has taken and subscribed to the Oath or Declaration.

CANNOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA If a noncitizen employee later becomes a ______ citizen, the Oath of Allegiance must be administered, and the STD. 689 completed. It is the employee’s responsibility to inform the command of a change in citizenship and it is the command’s responsibility to provide the STD. 689 to the employee.

Naturalized

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA The STD. 689 will be used to administer the Oath of Allegiance or the Declaration of Permission to Work. All uniformed personnel at the rank of ______ or above, and nonuniformed ______ and their designated alternates are authorized to administer the Oath of Allegiance or Declaration of Permission to Work.

Sergeant Commanders

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA The STD. 689 contains three parts which must be completed as follows: Part 1-Oath of ______. All United States citizens are required to complete this section. NOT NONCITIZENS Part 2-Declaration of Permission to ______. All noncitizens are required to complete the declaration. NOT US CITIZENS Part 3-Signature and ______. All employees are required to complete Part 3. The certification must be signed by uniformed employees with the rank of ______ or above, or nonuniformed ______ or their designated alternates. ALL EMPLOYEES

Allegiance Work Certification / Sergeant / Commanders

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES “Salary range” is the ______ through ______ rates currently authorized for a classification.

Minimum Maximum

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES “Step” for employees compensated on a ______ basis is a 5 percent differential above or below a salary rate rounded to the nearest dollar. Step for employees compensated on a ______ or ______ basis is a 5 percent differential above or below a rate rounded to the dollar and cents amount.

Monthly Daily or Hourly

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES If an employee transfers within the Department, the salary will be the ______ they were receiving.

Same

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES If an employee transfers outside the Department, the salary will be the same they were receiving unless otherwise ______ upon.

Agreed

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES Employees reinstated following a permanent separation are entitled, as a matter of right, only to the ______ salary for the classification. Salary must be discussed with the reinstatee at the time of the interview.

Minimum

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES Reinstatement of a uniformed employee will normally be approved only to the classification of ______, California Highway Patrol (CHP), regardless of the rank from which the employee resigned or retired. Reinstatement will normally be at one salary step ______ the maximum in the range for Officer, CHP. The Commissioner can make exceptions based on the needs of the Department.

Officer Below

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES Mandatory Reinstatement. Employees will receive the ______ step of the salary range which they were receiving before their temporary separation.

Same

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES Merit Salary Adjustment. When an employee has received an MSA and the new salary is within ______ of the maximum rate of the classification, the salary will be increased to the maximum rate effective the same date as the MSA.

$25.00

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES When a supervisor recommends denial of an employee’s salary adjustment, the supervisor shall prepare a ______ informing the employee of the reason(s) for the denial and the right to ______ the action before completing the certification. The employee, issuing supervisor, and employee's commander shall ______ the memorandum. A copy of the memorandum shall be provided to the ______ and a copy placed in the employee’s field ______. The original memorandum shall be attached to the PSD 609 and forwarded to HRS immediately in accordance with the appropriate Memorandum of Understanding.

Memorandum Appeal Sign Employee Folder

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES The denial of an MSA may be appealed through the ______ process.

Grievance

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES Any pay period in which an employee has been absent as a result of a temporary separation of ______ working days or less may disqualify an employee from a salary adjustment if the absence affected the employee’s ability to meet the standard of efficiency required for the position during the month. To disqualify a pay period of service, the supervisor shall certify by ______ that the absence affected the employee’s performance. The memorandum shall include an explanation of the manner in which the performance was adversely affected and shall be submitted through channels to ______ by the ______ day of the month following the pay period to be disqualified. A copy of the memorandum must also be provided to the employee.

Eleven (11) Working Days Memorandum HRS Fifteenth (15th) Day ***Time during which an employee is receiving temporary disability compensation or time spent on a military leave of absence, including temporary military leave, is considered as time spent in state service for the purpose of determining an employee’s salary adjustment date.***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 6 - SALARIES ***Salary Increase While Off Work for a Work-Related Injury. Employees receiving workers’ compensation benefits (e.g., temporary disability, industrial disability insurance, or Labor Code 4800.5) shall continue to receive all employee benefits which they would have received had they not been injured.*** ***These benefits include any Merit Salary Adjustment (MSA), Special In-Grade Salary Adjustment (SISA), or General Salary Increase (GEN) the employee would have received.***

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS An employee shall not attain permanent status in the classification until the prescribed ______ period has been satisfactorily completed.

Probationary

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS A probationary period is not required for: Mandatory ______. Intradepartmental (Within CHP) ______ within classification. Interdepartmental (Outside CHP) ______ or reinstatements without a ______ in state service when the employee has previously completed the probationary period for the classification while employed with the California Highway Patrol.

Reinstatements Transfers Transfers / Break

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS Six-Month Probationary Period. Employees on a 6-month probation shall receive written appraisals at ______ months, ______ months, ______ months, and more frequently as necessary. An employee serving a 6-month probationary period must work a minimum of ______ hours during the 6-month period. To ensure performance evaluations continue to occur on the employee’s anniversary date (usually the date the employee was appointed to their current classification), a performance evaluation will be required 6 months following the completion of the ______ -month probationary period, then ______ thereafter.

Two (2) Months Four (4) Months Six (6) Months 840 Hours Six (6) Months Annually

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS Twelve-Month Probationary Period. Employees on a 12-month probation will receive written appraisals at ______ months, ______ months, ______ months, and more frequently as necessary. An employee serving a 12-month probationary period must work a minimum of ______ hours during the 12-month period.

Four (4) Months Eight (8) Months Twelve (12) Months 1,680 Hours

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS Determination of Total Hours Worked. In determining total hours worked, vacation, sick leave, military leave, or other leave of absence, compensating time off, suspension or other separations, including separations subsequently voided or otherwise set aside, (SHALL / SHALL NOT) be considered working time.

SHALL NOT ***Working hours must be WORKING HOURS***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS ***Probation can be extended of there aren’t enough hours worked.***

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS If probation is extended, the employee shall be notified in ______.

Writing

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 7 - PROBATION PERIODS

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Discretionary Leave. An unpaid leave of up to ______ year(s) may be granted to an employee if approved by the employee’s commander or the appropriate Commissioner, depending on the type of leave. An employee (IS / IS NOT)entitled to discretionary leave as a matter of right.

One (1) Year IS NOT ***Discretionary is at the DISCRETION of the Department - It's not a RIGHT***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The following are discretionary leaves: Four (4) Types: R.A.T.I. REGULAR Leave of absence. ADOPTION Leave. TEMPORARY Leave of absence. INFORMAL Leave.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Determining factors to be considered in granting discretionary leave are: Purpose or ______ for the leave. The employee’s service ______. Whether the employee’s plan is to ______ to work at the expiration of the leave. The effect the employee’s absence will have on the command ______. The possibility and feasibility of ______ the position while the employee is on a leave of absence.

Reason Record Return Operations Filling

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Nondiscretionary Leave. When an employee meets the eligibility criteria as specified by the Government Code (GC), California Department of Human Resources (CalHR) rules, BU agreement, or federal or state law, the employee (IS / IS NOT) entitled to the leave as a matter of right.

IS ***Nondiscretionary means it is not at the discretion of the Department - IT'S A RIGHT***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The following are nondiscretionary leaves: - Seven (7) Types - Pregnancy or Parental Leave. Veterans’ Educational Leave. Military Leave. Spousal Military Leave. Family and Medical Leave Act (FMLA)/California Family Rights Act (CFRA) Leave. Nonindustrial Disability Insurance (NDI) Leave. State Disability Insurance (SDI) Leave.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Attendance reporting is not required for the period the employee is off duty without pay on what types of approved leaves of absence: Five (5) Types:

Regular Pregnancy or Paternal Adoption Veterans' Educational Military

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Uniformed employees who are on an approved leave of absence for less than 1 year shall be retrained and recertified at their assigned ______.

Commands ***Less than one (1) year = Command***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Uniformed employees who are on an approved leave of absence for 12 continuous months to 2 years are required to complete Refresher Training at the ______ prior to resuming field-related duties at their assigned commands.

Academy ***One (1) Year (Continuous) to Two (1) Years = Academy***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Uniformed employees who are on an approved leave of absence for over 2 years are required to complete Reinstatement Training at the ______ prior to resuming field-related duties at their assigned commands.

Academy ***Over Two (2) Years = Academy***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The purpose of a regular leave of absence is to provide an employee with a ______ right of return to the employee’s former position upon expiration of the leave.

Guaranteed ***Regular Leave of Absence = Guaranteed Right to Return***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A regular leave of absence is without ______ and allows an employee to be away from the job for an extended period of time. The employee shall be offered the opportunity to continue medical benefits during the unpaid leave through the “direct pay” process.

Pay ***Regular Leave = without pay*** ***Employee can pay for benefits***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE To be eligible for a leave of absence without pay, you must be: An employee who has ______ status with no break in continuity of state service due to ______ separation. A probationer who has completed ______ months of service in a classification having a longer probationary period, or A probationer who was prevented from completing the probationary period because of entry into the United States (U.S.) ______ service.

Permanent / Permanent Six (6) Months Military

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE California Code of Regulations (CCR), Title 2, Section 599.781 provides that a leave of absence shall not be granted to: Any employee who is accepting some other ______ in state service. Any employee who is leaving state service to enter other ______. Any employee who does not intend to nor can reasonably be expected to ______ to state service on or before the expiration of the leave.

Position Employment Return ***Another State Job / Another Job Anywhere / Not expected to return to work***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Reasons for Leave. To attend school or college, or to enter training to improve the quality of the employee’s service. Temporary incapacity due to illness or injury. (Not applicable when on SDI or NDI.) Loaned to another governmental agency for the performance of a specific assignment. To seek or accept other employment during a layoff situation or otherwise lessen the impact of an impending layoff. Family illness or obligation. (Not applicable when on FMLA/CFRA leave.) Union activity. Victim of domestic violence, sexual assault, or stalking.

***INFO ONLY*** School / College / Training Illness or Injury - Not SDI or NDI Loaned to another Government Agency Seek employment during LAYOFF situation FMLA / CFRA Union Activity Victim of Domestic Violence / Sexual Assault / Stalking

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Regular Leave of Absence = Up to ______ year(s).

One (1) Year

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A 1-year leave may be extended up to 1 additional year if approved by the appropriate ______ prior to the expiration of the original 1-year leave.

Commissioner

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Requests for extensions shall be routed through channels to the appropriate Commissioner at least ______ days in advance of the effective date of the extension.

Sixty (60) Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE It is Executive Management’s practice to recommend and grant leaves and extensions in full-______ increments.

Month

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Leave credits may be ______ prior to the effective date of leave or ______ for the employee’s use upon their return to work.

Used Remain

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Sick leave credits cannot be used unless the leave is for ______ reasons as substantiated by a physician’s ______.

Medical Statement

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE To request a leave of absence: The employee shall submit a CHP ______, Leave of Absence Request, to the commander prior to going on a leave of absence.

CHP 737, Leave of Absence Request

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The CHP 737 shall include the ______ for the leave, the period of ______ requested, and the amount and type of ______ credits to be used (if the leave of absence is with pay).

Reason Time Leave

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Maximum Length of Temporary Leave of Absence. Commanders may grant a temporary leave of absence without pay to any employee for a period not to exceed ______ calendar days.

Thirty (30) Calendar Days ***A temporary leave of absence may also be granted to an employee who does not have permanent status.***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedure to Request a Temporary Leave of Absence. The employee shall submit a CHP ______ to the commander stating the ______ for the leave, the period of ______ requested, and the amount and type of ______ credits to be used prior to going on a leave without pay.

CHP 737, Leave of Absence Request Reason Time Leave

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE If the request is for medical reasons, it must also include the amount of ______ leave to be used and whether or not ______ or ______ benefits will be requested prior to a leave without pay.

Sick NDI or SDI

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE NDI Stands For:

Nonindustrial Disability Insurance

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE SDI Stands For:

State Disability Insurance

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Who Approves the CHP 737, Leave of Absence Request? The employee's immediate ______.

Commander

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE If any leave request is disapproved, the immediate commander shall notify the employee in ______ of the reason(s) for the denial. The employee shall also be advised of the right to ______ the decision through the ______ or ______ procedure appropriate to the employee’s BU agreement.

Writing Appeal Grievance Complaint

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE INFORMAL LEAVE. Commanders may grant an informal leave of absence without pay for a period not to exceed ______ working days in a ______ -day pay period or ______ working days in a ______ -day pay period or ______ consecutive working days between pay periods.

Eleven (11) Working Days / Twenty-Two (22) Day Pay Period Ten Working Days / Twenty-One (21) Day Pay Period Eleven ***INFORMAL LEAVE: 11 in 22 / 10 in 21 / 11 consecutive between***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A holiday (IS / IS NOT) counted as a working day. The commander shall not grant paid absences to break the continuity of a leave of absence without pay.

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE FMLA Stands For:

Family Medical Leave Act

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE CFRA Stands For:

California Family Rights Act

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedures for an employee to request an informal leave of absence (ARE / ARE NOT) the same as the procedures to request a temporary leave of absence.

ARE

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Attendance Reporting. Absences during informal leave are processed and reported as ______. Once on dock status an employee cannot use credits until after physically returning to work, unless on an ______ / ______ leave.

Dock FMLA / CFRA

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Childbirth: An employee with permanent status may request and shall be granted an ______ leave of absence for purposes of pregnancy, childbirth, the recovery therefrom, or care for the newborn child for a period as determined by the employee not to exceed ______ year(s).

Unpaid One (1) Year ***For Permanent Employees***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A spouse or domestic partner or parent who is a permanent employee shall be granted an ______ leave of absence for a period not to exceed ______ year(s) to care for the newborn child.

Unpaid One (1) Year ***For Permanent Employees' Spouses***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE During the period of time an employee is on Parental Leave, they (MAY BE / SHALL BE) allowed to continue their health, dental, and vision benefits. The cost of these benefits shall be paid by the ______ at the group rate.

SHALL BE Employee

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE When an employee first becomes aware of their pregnancy, they shall notify their ______ and submit a ______ from their health care provider regarding their ability to perform ______ or ______ duties.

Commander Statement Full or Limited ***An estimated date of delivery must be included in the statement***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The health care provider's statement is ______ whether or not the employee plans to request a leave of absence.

Required

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A limited-duty assignment may be considered for a pregnant employee.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE In addition, all pregnant uniformed employees, and those pregnant nonuniformed employees who perform duties associated with firearms training, shall submit a CHP ______, Advisory: Potential Fetal Health Hazards Associated with Firearms Training, signed by their health care provider.

CHP 209, Advisory: Potential Fetal Health Hazards Associated with Firearms Training

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedure to Request a Pregnancy or Parental Leave-All Employees. The employee shall submit a CHP ______ to their commander stating the ______ for the leave and the period of ______ requested, prior to going on the unpaid leave. In addition, the request must indicate whether or not the employee wishes to continue some or all of their health, dental, vision, and medical reimbursement account ______ after going on an unpaid leave under this section. Continuation of the employee’s benefits during this period of time will be at the ______ expense.

CHP 737, Leave of Absence Request Reason Time Benefits Employee’s

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE All CHP 737s will be approved or disproved by the employee's immediate ______. If disproved, the commander will notify the employee in ______ and advised of the right to ______ the decision through the ______ or ______ procedure.

Commander Writing / Appeal / Grievance or Complaint

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Veteran's Education Leave may be granted to permanent employees who are entitled to education as a result of their military service. The leave will be for the length of the education / training plus ______ months therafter.

Three (3) Months ***Must enroll in a minimum or 10 post high school credit hours per year*** ***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Veteran's Education Leave will be for no more than ______ years and ______ months of school attendance.

Four (4) Years Three (3) Months

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedure to Request a Veterans’ Educational Leave. The employee shall submit a CHP ______ to their commander stating the ______ for the leave, the period of ______ requested, and the amount and type of ______ credits to be used prior to going on leave without pay.

CHP 737, Leave of Absence Request Reason Time Leave

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedure to Request a Veterans’ Educational Leave. Sick leave credits (CAN / CANNOT) be used.

CANNOT

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedure to Request a Veterans’ Educational Leave. The employee shall also submit verification of ______ in the armed forces and that the employee meets the enrollment requirements.

Service

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE MILITARY LEAVE. Short-term military leave is leave for ______ months (______ calendar days) or less.

Six (6) Months 180 Calendar Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Short-term military leave is leave for: Annual Training. A short-term military leave is granted for annual ______, such as active duty military training, encampment, naval deployments, and special exercises. Inactive Duty. Inactive duty, such as scheduled weekly or monthly reserve ______ periods, qualifies for an unpaid short-term military leave. Such absences may be charged to leave credits, with the exception of ______ leave or ______.

Training Drill Sick Leave or Dock

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Effective Date of Short-Term Military Leave. The effective date of the leave must begin within ______ calendar days after the last day the employee physically ______ or the last day the employee used ______ credits before the active duty date.

Ten (10) Calendar Days Worked Leave

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who has had ______ qualifying pay periods of state service without a break in service immediately prior to the active duty date or has a combination of pay periods of such state service and calendar time spent in the military service which equals ______ year(s), is entitled to pay for the first ______ calendar days (172 hours) in any one fiscal year of a short-term military leave of absence.

Twelve (12) One (1) Year Thirty (30) Calendar Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who meets the conditions of short-term military leave or who is granted an emergency military leave, shall receive the same ______ and ______ leave benefits as though they remained in their position and have not been on military leave with the exception of no more than ______ months of leave credits being granted.

Vacation and Sick Six (6) Months

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A limited-term or temporary employee ordered to active duty for 30 days or less must return to state service within ______ calendar days after the end of the military leave or within ______ calendar days after any rehabilitation afforded by the state or the U.S. following military service.

Ten (10) Calendar Days Thirty (30) Calendar Days ***Limited-term or temp employees - 30 Days or less = 10 Days after duty or 30 Days after rehab***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A limited-term or temporary employee ordered to active duty for more than 30 days, but less than 180 days, must return to state service within ______ calendar days after the end of the military leave or within ______ calendar days after any rehabilitation afforded by the state or the U.S. following military service.

Fourteen (14) Calendar Days Thirty (30) Calendar Days ***Limited-term or temp employees - More than 30 Days = 14 Days after duty or 30 Days after rehab***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A permanent or probationary employee ordered to active duty must return to state service within ______ calendar days after the end of the military leave, following ______ period of rehabilitation afforded by the U.S. military or after the termination of the state military emergency ordered by the Governor.

Fourteen (14) Calendar Days Any ***Permanent employees = 14 Days after duty or ANY period of rehab***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Attendance reporting (IS / IS NOT) required for routine military leaves of absence with pay for ______ calendar days (172 hours) or less.

IS Thirty (30) Calendar Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Long-term military leave is leave for more than ______ months (180 calendar days).

Six (6) Months ***Long Term Military Leave = More than 6 months***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who has permanent or probationary status is entitled to a long-term military leave for active duty service in the U.S. Armed Forces when the orders are for a period over ______ months, but not exceeding ______ years.

Six (6) Months Five (5) Years

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE “U.S. Armed Forces” are the federal military forces of the U.S. They consist of: Five (5) Armed Forces

Army Navy Air Force Marine Corps Coast Guard

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Proof of Active Duty For More Than 6 Months. Before a long-term military leave of absence can be granted, the employee must present a copy of military ______ as proof the employee is being ordered to report for active duty for a period of more than ______ months.

Orders Six (6) Months

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Effective Date of Long-Term Military Leave. The effective date of the leave must be within ______ calendar days after the last day the employee physically ______ or the last day the employee is on ______ credits prior to the active duty date.

Ninety (90) Calendar Days Worked Leave ***Sick leave credits cannot be used prior to the active duty date except for medical reasons***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who has ______ qualifying pay periods of state service without a break in service immediately prior to the active duty date or has a combination of pay periods of such state service and calendar time spent in the military service which equals ______ year(s), is entitled to pay for the first ______ calendar days (172 hours) of long-term military leave of absence.

Twelve (12) Pay Periods One (1) Year Thirty (30) Calendar Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The length of a long-term military leave is for the period of active duty plus one day for travel going to and one day for travel returning from such duty unless other provisions are included in the orders for additional travel time.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee (MAY / MAY NOT) elect to be paid for any vacation/annual leave or other accrued credits at the time a long-term military leave is granted.

MAY

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who meets the conditions of long-term military leave, or who is granted an emergency military leave, shall receive the same ______ and ______ leave benefits as though they remained in their position, and not on military leave with the exception of no more than ______ months of leave credits being granted.

Vacation and Sick Six (6) Months ***Military Leave = Vacation and Sick are accrued just like you're at work***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Emergency military leave is a leave for members of the ______ ______ during such time as the Governor may have issued a proclamation of a state of extreme emergency or insurrection.

National Guard

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The length of an emergency military leave is for the period of active duty plus ______ ______ for travel going to and one day for travel returning from such duty unless other provisions are included in the orders for additional travel time.

One (1) Day

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The effective date of the leave must be within ______ calendar days after the last day the employee physically worked or the last day the employee is on leave credits prior to the active duty date.

Ten (10) Calendar Days ***Sick leave credits cannot be used prior to the active duty date except for medical reasons***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Sick leave credits (CAN / CANNOT) be used prior to the active duty date except for ______ reasons.

CANNOT Medical

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee on emergency military leave (IS / IS NOT) entitled to payment of salary for the period of active duty and travel time. However, the payment cannot exceed 30 calendar days granted for each emergency military leave.

IS Thirty (30) Calendar Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE For paid leave (Emergency / Military Leave), in excess of the 30 calendar days, the employee may elect to use ______ /______ leave or other accrued credits, except ______ leave.

Vacation / Annual Sick

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A permanent or probationary employee must return to state service within ______ calendar days after the end of the military leave, following ______ period of rehabilitation afforded by the U.S. or the state or after termination of the state military emergency ordered by the Governor.

Fourteen (14) Calendar Days Any ***14 Days after duty / After ANY period of rehab***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A limited-term or temporary employee must return to state service within ______ calendar days after the end of the military leave, or ______ calendar days after the end of the state military emergency ordered by the Governor.

Ten (10) Calendar Days Thirty (30) Calendar Days ***10 Days after duty / 30 Days after rehab***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The time period between the employee’s release from active military duty and reinstatement to state service is without ______.

Pay

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE War or National Emergency Leave is a leave when the President has determined it is necessary to augment the active forces for any operational mission, or in time of a national emergency declared by the President or Congress.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee who is a member of the ______ ______ or U.S. military ______ organization is entitled to a war or national emergency military leave for ordered active military duty by the President or Congress.

National Guard Reserve

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The length of a leave for war or a national emergency is for the period of active duty plus one ______ for travel going to and one day for travel returning from such duty unless other provisions are included in the orders for additional travel time.

Day

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Effective Date of War or National Emergency Leave. The effective date of the leave must be within ______ calendar days after the last day the employee physically ______, or the last day the employee is on ______ credits prior to the active duty date.

Ten (10) Calendar Days Worked Leave ***Sick leave credits cannot be used prior to the active duty date except for medical reasons***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee on short-term military leave and/or long-term military leave, or when a time of national emergency is declared by the President may receive from the state, the difference, and allowances between the amount of the employee’s military pay and the amount the employee would have received as a state employee as well as all benefits the employee would have received had the employee not served on active duty for up to ______ calendar days.

180 Calendar Days ***Short-term / Long-term military leave = 180 days of pay difference***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The 180 calendar days are in addition to the 30 calendar days (172 hours) of state pay per fiscal year.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee on short-term military leave and/or long-term military leave may receive from the state, for the duration of the event known as “War on Terrorism,” but not for a period to exceed ______ calendar days, the difference, and allowances between the amount of the employee’s military pay and the amount the employee would have received as a state employee, and all benefits that the employee would have received had the employee not served on active duty.

365 Calendar Days ***War on Terrorism = 365 of pay difference***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The 365 calendar days are in addition to the 30 calendar days (172 hours) of state pay per fiscal year.

***INFO ONLY***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedures–Military Leave of Absence. The employee shall notify the commander of a military leave at least ______ days prior to the date of the leave.

Thirty (30) Days

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE The employee shall submit orders to the commander as soon as ______. Military leave cannot be officially approved prior to the submission of orders.

Received

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee seeking to return to state service after completing military leave must contact the ______ to request reinstatement and provide a copy of the military ______ document.

Commander Separation

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Employee Responsibility When Not Returning to State Service. An employee deciding not to return to state service shall contact ______ to clarify the employee’s status.

Human Resources Section - HRS

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Weekly or monthly drills required to maintain an employee’s reserve status are considered ______ military duty.

Inactive

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Members of ______ military units and the ______ ______ required to attend scheduled reserve drill periods or perform other inactive duty reserve obligations shall be granted military leaves of absence ______ pay as provided by federal law.

Reserve National Guard Without

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE In lieu of a leave without pay, employees may, at their option, elect to use leave credits, with the exception of ______ leave, to attend scheduled drills or perform other inactive duty reserve obligations.

Sick ***For drills - You can use leave credits, but not sick leave***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Short-term military leave may be granted to a reservist while engaged in ______ military duty ordered for military training. Short-term or long-term military leave may be granted only if the unit is ______ to active federal military duty.

Active Ordered

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE A ______ leave of absence may be granted for extended active duty (more than 6 months) when the unit is not ordered to active federal military duty.

Regular

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Eligible employees whose spouse is on a leave from a period of military conflict will be allowed to take up to ______ days of unpaid leave. Available leave credits (excluding sick leave) may be used to receive payment.

Ten (10) Days ***THE EMPLOYEE MAY TAKE LEAVE WHILE THEIR SPOUSE IS HOME ON A BREAK FROM THEIR DUTY LEAVE***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Spousal Military Leave: The employee must work an average of ______ or more hours per week. The employee’s spouse must be a member of the U.S. Armed Forces, National Guard, or military reserves who has been deployed in support of a military operation in a ______ zone as designated by the Executive Order of the President. If the employee’s spouse is a member of the U.S. Armed Forces, the spouse must be on a ______ during deployment. If the employee’s spouse is in the National Guard or military reserves, the spouse must be on a ______ -tour leave or ______-______ -tour leave during deployment.

Twenty (20) Hours Combat Break Mid-Tour / End-of-Tour

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Procedures for Spousal Military Leave: Notify commander of their intent to take leave within ______ business days of receiving official notice the employee’s spouse will be on leave from military deployment. The employee shall complete a CHP ______, Request for Spousal Military Leave and submit to their commander. The commander shall sign the CHP 211A and forward it to ______ with a copy of the official notice of the spouse’s leave from active duty. Human Resources Section will verify the employee’s eligibility and return a copy to the employee and the command. Commands shall place a copy in the command’s confidential general ______ file.

Two (2) Business Days CHP 211A, Request for Spousal Military Leave Human Resources Section - HRS Personnel

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Employees on PAID military leave will continue to accrue leave credits for up to ______ months.

Twenty-Four (24) Months

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Employees who have leave credits on the books (MAY / MAY NOT) draw from their bank of leave credits anytime during their military leave.

MAY

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Employees placed on long-term military leave are eligible for ______ -sum payment for leave credits (excluding ______ leave).

Lump-Sum Sick

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE In addition to leave taken under the provisions of FMLA/CFRA, an employee who is ______ due to pregnancy, childbirth, or related medical conditions is entitled to take unpaid Pregnancy Disability Leave (PDL) for the period of the actual disability up to ______ months (17.33 weeks), per pregnancy, as medically needed.

Disabled Four (4) Months

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE Does CRFA baby bonding time need to be taken right after the baby is born?

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE California Family Rights Act Bonding Leave. The CFRA bonding leave need not be taken right after the baby is born, but it must conclude within ______ year(s) of the child’s birth.

One (1) Year

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE If the employee is unable to return to work after NDI benefits have been exhausted, the Department may grant a leave of absence without ______ for illness.

Pay

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE When the employee is able to return to work, the Department may return the employee to the original position. However, if the employee is unable to perform the work of the original position but is capable of performing the work of another position, including one of a lesser time base, the appointing power may ______ or ______ the employee.

Demote or Transfer

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE If the employee is unable to perform the work of the original position or any other position and has waived the right or is ineligible for disability retirement, the Department may ______ the appointment of the employee.

Terminate

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee may use up to a maximum of ______ hours of leave credits per month to supplement SDI benefits.

Forty (40) Hours

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE An employee may work while receiving SDI benefits if authorized by their ______ or licensed ______.

Physician Practitioner

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 8 - LEAVE OF ABSENCE While working and receiving SDI benefits, the employee (MAY / MAY NOT) use leave credits for absences relating to the SDI benefit.

MAY NOT ***The employee may, however, use leave credits for absences that are unrelated to the SDI benefit***

HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 9 - SEPARATIONS