HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL Flashcards
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
The California Department of ______ ______ (CalHR) maintains central control over the administration of civil service examinations. State departments now conduct their own examinations under the ______Testing Program.
Human Resources
Decentralized
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Examinations are administered by ______ ______ and ______ ______ (SSES).
Selection Standards and Examinations Section
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
A Communications Network (Comm-Net) message is sent to “All Commands” announcing the release of each examination bulletin, except for Public Safety ______, CHP, and Public Safety ______, CHP, examinations.
Dispatcher
Operator
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
This application shall be used to file for all examinations: STD. ______, Examination/Employment Application.
STD. 678, Examination/Employment Application
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Exceptions to using the STD. 678 are the ______, CHP, examination, or any other examination the bulletin identifies as requiring a ______ application.
Cadet
Specialized
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Faxed or e-mailed applications (WILL / WILL NOT) be accepted.
WILL NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Applications must be ______ no later than the final filing date posted on the examination bulletin. Applications postmarked, personally delivered, or received via interoffice mail after the final filing date will not be ______ for any reason.
Postmarked
Accepted
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Mobile Barcodes: Dates printed on mobile barcodes, such as the quick response (QR) codes available at the United States Postal Services, (ARE / ARE NOT) considered Postmark dates for the purpose of determining timely filing of an application.
ARE NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Interoffice Mailing:
It (IS / IS NOT) recommended.
Dates on a route slip (CHP 58, Headquarters Route Slip or CHP 58B, Field Route Slip) are not considered a ______ date for the purpose of determining timely filing of an application.
Applications submitted via interoffice mail must be ______ received in SSES by the final file date to be considered timely.
IS NOT But may be used
Postmark
Physically
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Seniority Points: In ______ examinations for CHP uniformed classifications, each competitor is allowed an additional credit of one-______ of a point for each full year served in the next lower ______ than that for which the examination is given.
Promotional
Quarter
Rank
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Time in rank shall be computed from the date of ______ in the present rank to the date of the ______ examination.
Appointment
Written
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
When written tests are not used, service is computed from the date of ______ in the present rank to the final filing ______ of the examination.
Appointment
Date
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Veteran Preference: Any person who has served full
______ in the armed forces in time of ______ emergency or ______ ______ emergency or during any expedition of the armed forces and who has been discharged or released under conditions other than ______.
Time
National
State Military
Dishonorable
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Military Veterans: Candidates must be ______ from the United States military, honorably ______ from active military duty with a service-connected ______, or just honorably discharged from active ______ to apply for promotional examinations.
Retired
Discharged
Disability
Duty
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:
Sergeant, California Highway Patrol: A minimum of ______ months of qualifying ______ periods performing the duties of an Officer, CHP, with ______ qualifying pay periods performing ______-related duties a majority of the time.
Work hours expended during the break-in period (QUALIFY / DO NOT QUALIFY).
36 / Pay / 24 / Enforcement
DO NOT QUALIFY
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
INFO ONLY
Enforcement-related duties includes assignment to marked sedans, motorcycles, Mobile Road Enforcement trucks, bicycles, horseback, and aircraft. Special duty positions which directly support enforcement (e.g., auto theft, commercial facilities, task forces, Multidisciplinary Accident Investigation Team) are considered enforcement related. Any other position which regularly generates enforcement documents is also considered enforcement related.
CAR COPS / MOTORS
MRE
BICYCLE OR HORSE
AIR OPS
ISU
MAIT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:
Lieutenant, or Captain, California Highway Patrol ______ years of experience performing the duties of the next lower rank
Two (2) Years
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Uniformed Classifications. In order for a uniformed employee to be eligible to participate in a promotional examination, the following minimum qualifications must be met:
Assistant Chief or Higher, California Highway Patrol. ______ year of experience performing the duties of the next rank lower.
One
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
A Qualifications Appraisal Panel (QAP) is an ______ interview examination.
Oral
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
QAPs are required to have a CalHR ______ and a State Service ______ on both open and promotional examinations.
Chairperson
Representative
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
The chairperson’s role is to represent CalHR and to ensure a ______ and ______ interview. The role of the SSR is to represent the Department’s ______ and to provide technical ______ of the classification being examined.
Fair and Impartial
Interests
Knowledge
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Employees on a promotional list may request to transfer to another agency’s promotional list if there is no ______ in service and they would be ______ on the other list.
Break
Reachable
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
A narrative discussion of how the candidate’s education, training, experience, and skills meet the minimum and desirable qualifications for the position is a Statement of ______.
Statement of Qualifications
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
A selection device incorporating multiple exercises which allow a team of assessors to actually observe applicants as they perform job tasks under standardized conditions, in order to assess their readiness for promotion to a particular classification is an ______ Center.
Assessment Center
Assessment centers often include such components as an employee development appraisal package, a role-play exercise, an in-basket exercise, a problem-solving exercise, and/or an oral presentation.
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
A rescheduled examination is an oral interview, written test, or performance test conducted ______ the regularly scheduled examination date(s).
After
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Rescheduled examinations are typically conducted within ______ days of the regularly scheduled examination.
Thirty (30) Days
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Rescheduled examinations may be approved for:
Injury or Illness – Employee
Illness or death – Family Member
Mandated Court Appearance
Planned obligations arranged prior to the exam bulletin
Natural Disaster – Major roadway blockage
Third Stage Smog Alerts
Fogged-in Airport
INFO ONLY
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Discussing any aspect of an examination or providing examination information to others (not authorized to receive such information) constitutes a violation of state laws and the Department’s examination security policy – Misdemeanor.
INFO ONLY
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Departmental examinations are typically recreated each examination cycle; however, employees are reminded strict ______ shall be maintained throughout the examination process.
Confidentiality
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Communication between competitors during examination is strictly ______, and competitors are forbidden to receive any authorized assistance in the examination.
Forbidden
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
______ of examination questions may not be made or taken from an examination room.
Copies
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Employees or individuals who become aware of a breach of examination security or believe the confidential nature of an examination has not been maintained, shall report the incident as soon as possible to their ______ ______ or to the manager of SSES, Examination Services.
Immediate Supervisor
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 1 - DEPARTMENTAL EXAMINATIONS
Requests to abolish a departmental employment list require the approval of the ______.
Commissioner
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Classification and Hiring (CH) is responsible for the Department’s ______ hiring process and procedures (including transfers and promotions).
Nonuniformed
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Personnel Transactions Unit is responsible for processing all ______ documentation (including transfers and promotions).
Appointment
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Office of Equal Employment Opportunity (OEEO) is responsible for keeping all hiring free of ______.
Discrimination
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
NEPOTISM. Nepotism is defined as the practice of an employee using their ______ or ______ to ______ or ______ another in the employment setting because of a personal ______.
Power or Influence
Aid or Hinder
Relationship
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
It is the Department’s policy that no employee shall use personal power or influence to aid or hinder other employees because of a personal relationship by virtue of ______,______,______, or ______. There may be other relationships that qualify as nepotism as well.
Blood
Marriage
Adoption
Cohabitation
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Accordingly, the Department seeks to avoid employment situations where a supervisory or command relationship exists between related employees assigned to the same command location. Bargaining Unit (BU) 7 employees should refer to the nepotism policy in their contract.
INFO ONLY
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Applicants for employment, employees offered promotional opportunities, employees requesting transfer or reinstatement, and cadets requesting initial assignment preference (MAY BE / SHALL BE) required to indicate if they are related to departmental employees within the same command to which they are seeking employment, or to indicate if the applicant or employee may supervise or command a related employee assigned to the same command location.
SHALL BE
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Normally, all departmental employees, including immediate family members, (MAY BE / MAY NOT BE) allowed to work together as coworkers or partners in an operational environment. Commanders shall reserve the right to preclude any assignment of employees in the command if, in their judgment, the assignment could cause internal ______ or ______ problems.
MAY BE
Morale or Supervisory
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
The Department is particularly cautious regarding the following potentially sensitive situations:
Where employees who have a personal relationship work in a ______ unit in close association.
Where employees who have a personal relationship work for the same ______.
Where employees who have a personal relationship have a direct or indirect ______ / ______ relationship.
Small
Supervisor
Supervisor/Subordinate
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Employees who become related after assignment to the same command location and are in any type of subordinate/supervisory relationship shall notify their commander immediately.
If the reporting relationship is deemed to be in violation of departmental policy, one of the related employees will be ______ or ______.
Transferred or Reassigned
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Related employees will not be assigned to the same command when either is the ______.
Commander
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Direct supervision of a related employee (WILL / WILL NOT) be permitted.
WILL NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Advertising Vacancies Statewide. Vacant positions shall be advertised for a minimum of ______ calendar days in accordance with Title 2, CCR Section 249.2. The advertisement is valid for ______ days from the posted date. If a conditional offer of employment has not been made within that time frame, the vacant position shall be ______.
Ten Calendar Days
180 Days
Readvertised
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
When the position is being filled on a limited-term basis, and the position may be filled permanently at a later date, a statement shall be included in the ______ message indicating this. The statement may allow commands to hire the present ______ into the permanent position, without ______ the position.
Comm-Net
Incumbent
Readvertising
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
STD 687 shall be sent to the appropriate unit. In the event a command receives an STD. 678, the command shall ensure the following steps are taken:
Upon receipt, immediately ______ ______ the front side of the first page of the application with the date received and forward to their CH analyst.
Commands (SHALL / SHALL NOT) review any documentation contained within the STD. 678 or additional documents.
Date Stamp
SHALL NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
CHP 220N, Request for Transfer - Nonuniformed. In the event a command receives a CHP 220N, the command shall ensure the following steps are taken:
Upon receipt, immediately ______ ______ the front side of the CHP 220N in the “date stamp” field with the date received.
The CHP 220N must be received within______ business days after the final filing date if being mailed utilizing a departmental route slip. When submitting the CHP 220N electronically through the applicant’s CalCareer account, the CHP 220N shall be submitted on or before the final filing date. The CH analyst will verify timely submission of all CHP 220Ns received by the command.
Coordinate with their CH analyst to ensure the CHP 220N is ______ by all appropriate parties within the advertisement period as outlined in GO 10.6.
Forward the CHP 220N to their CH analyst via e-mail as a ______.
Date Stamp
Five (5) Business Days
Signed
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Minimum Response Time Frames Following Interviews For Positions. In accordance with Title 2, CCR Section 258, when establishing the time periods for eligibles to reply to an employment inquiry, the following minimum time frames shall apply.
Verbal/Telephone: A minimum of ______ business days response time following the initial contact, including a voicemail message.
Mail: A minimum of ______ business days after the date the written notice is sent.
Electronic: A minimum of ______ business days after the date the electronic notice is sent.
Two (2) Business Days
Six (6) Business Days
Six (6) Business Days
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
CHP ______, Employment Applicant Disclosure, shall be completed at the time of interview by all interviewees for nonuniformed positions.
CHP 423 , Employment Application Disclosure
This provides the interviewee the opportunity to authorize a representative of the Department to review their Official Personnel File (OPF) and contact their references. This also aids in identifying and preventing inappropriate subordinate/supervisory relationships within the command for potential new hires, and in preventing the conduction of multiple simultaneous background investigations.
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Departmental policy prohibits questions regarding union affiliation during the preemployment interview. No reference is to be made to membership in, or attitude towards, any ______ during the interview.
Union
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Labor Code Section 432.7 – It is illegal to ask an applicant about an arrest that did not result in a ______ unless there is a pending trial. This Labor Code Section does not apply to persons seeking employment as ______ ______ or other positions with access to ______ ______ record information. Questions regarding convictions (ARE / ARE NOT) permitted for any applicant.
Conviction
Peace Officers
Criminal Offender
ARE
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Commands shall not commence with the applicant investigation process for a nonuniformed position until CH has advised it is appropriate to do so. A conditional offer of employment shall not be made prior to completion of the investigation, including return of ______ and ______ ______ inquiry results.
Fingerprint and Driver License
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Background investigation not required for:
Nonsensitive classification appointed to another nonsensitive classification.
Sensitive classification (Not PSD) appointed to another sensitive classification (Not PSD).
Sensitive classification (Not PSD) to any nonsensitive classification.
INFO ONLY
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Fingerprint results shall not be included in the applicant investigation package with the exception of applicant investigation packages for the ______ series.
PSD (Public Safety Dispatcher)
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Commands shall not commence with the medical clearance process of make a conditional offer of employment until ______ and ______ (CH) has advised it is appropriate to do so.
Classification and Hiring
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
NOTIFICATION TO APPLICANTS OF NONSELECTION. Applicants who have expressed an interest in a nonuniformed position, whether interviewed or not, shall be notified by ______ or Departmental ______ of their non-selection within ______ days of the selected candidate’s start date.
Letterhead
Thirty (30) Days
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Temporary employees can only work a total of ______ months in a 12 consecutive month period – Calculated on a daily basis.
______ days = one month worked or,
______ days = nine months worked.
The 189-day working limit shall be calculated per ______, not ______.
For student, youth, and seasonal classifications, a maximum work-time limit of ______ hours within 12-consecutive months may be used rather than the 189-day calculation.
Nine (9) Months
Twenty-One (21) Days
189 Days
Employee, not Agency
1500 Hours
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Persons hired as a retired annuitant into a temporary position are subject to applicable retirement law requirements, including any wait-period restrictions and the working restriction of ______ hours per fiscal year.
960 Hours
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Pursuant to GC Section 21224, persons retired from CalPERS are permitted to work up to ______ hours in any fiscal year without reinstating from retirement when they have the skills needed to perform work of a limited duration, or their employment is needed during an ______ (e.g., floods, earthquakes) to prevent stoppage of public business. While these workloads may last more than one fiscal year, the employment shall be terminated when the limited duration work the retired annuitant was hired to perform is completed.
960 Hours
Emergency
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Retired annuitants may be appointed for the following:
To eliminate a ______.
To complete work in ______ of what regular staff can do.
To conduct a ______ ______ of limited duration.
To cover ______-related work.
Backlog
Excess
Special Project
Emergency
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Service Retirement. Service retirees will be required to ______ from service retirement in order to be appointed to a permanent position.. Approval from CalPERS (IS / IS NOT) required prior to the applicant beginning active employment.
Reinstate
IS NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Disability Retirement. Disability/industrial disability retirees (WILL BE / WILL NOT BE) required to obtain CalPERS pre-approval for reinstatement prior to being appointed to a permanent position. The reinstatement process can take ______ to ______ months; the reinstatement date (CAN / CANNOT) be prior to the date of CalPERS’ approval.
WILL BE
Three (3) to Six (6) Months
CANNOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Pursuant to GC 21192, any disability/industrial disability retiree applying for reinstatement from retirement and who is under the minimum age for voluntary service retirement may be required to undergo a ______ examination for the approved disabling condition. If CalPERS determines the applicant is not incapacitated for duty, the Department will be notified the applicant is eligible for reinstatement.
Medical
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Temporary assignments or loan of employees within CHP or between departments, such as Training and Development T&D assignments, may be made for a period not to exceed ______ years.
Two (2) Years
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 2 - NONUNIFORMED HIRING AND APPOINTMENTS
Temporary assignments or loan of employees between jurisdictions may be made for a period not to exceed ______ years.
Four (4) Years
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
Eligibility. Any person having probationary or permanent status has the privilege (not the right) of requesting reinstatement if the individual was separated from a position with the Department:
By ______.
By service ______.
By ______ from limited term, temporary, career executive assignment, or exempt appointment.
Absence without ______, whether voluntary or involuntary
Without a break in continuity of state service to accept another ______ service or ______ appointment.
Resignation
Retirement
Termination
Leave
Civil / Exempt
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
Position. Reinstatement may be to any vacant position as follows:
In the classification from which ______.
In a lower classification in the same series, or another classification to which the employee could ______ or ______.
In a lower classification in a related series requiring similar types of ______, ______, and ______; or
In another classification having substantially similar ______, ______, and ______, and substantially the same ______ range.
Separated
Transfer or Demote
Qualifications / Knowledge / Abilities
Duties / Responsibilities / Qualifications / Salary
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
A former uniformed employee must apply for reinstatement to a uniformed position within ______ years of separation.
The reinstatement process does not have to be completed within the three-year period. Time spent in a position exempt from civil service, or as a temporary employee in another governmental agency engaged in a technical cooperation program approved by the state, or in a recognized military service (SHALL / SHALL NOT) be considered in computing the three-year period.
Three (3) Years
SHALL NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
All requests for reinstatement from former uniformed employees shall be submitted in writing to the ______. The letter of request should include a current address, telephone number, and the applicant’s former departmental identification number.
Commissioner
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
It is departmental policy that permissive reinstatement will normally be restricted to those uniformed employees who have successfully completed field ______.
Probation
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
Permissive reinstatement of a uniformed employee shall be approved at the rank of ______, California Highway Patrol (CHP), regardless of the rank from which the employee resigned or retired.
Officer
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
Reinstatement will be one salary step below ______ for the range of Officer, CHP, if the employee earned the maximum salary at the time of separation.
If the employee had not reached the maximum salary for that range prior to separating, compensation will be at the ______ salary level at the time of separation.
All individuals permissively reinstated will be assigned to a location where a ______ exists.
Maximum
Same
Need
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
A prerequisite for reinstatement shall be the successful completion of the ______ ______Test (PPT). The PPT will constitute the ______ phase of the reinstatement process and will be coordinated by the DRU RPC through the Division in which the applicant last worked for the Department or where the applicant now resides. In the event the applicant fails the PPT, an opportunity will be given to successfully complete the PPT Work Tasks at the Academy within ______ days of the PPT failure. Travel to the Academy for Work Task testing and any related expenses shall be the responsibility of the ______.
Physical Performance Test
First
Ninety (90) Days
Applicant
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
Following successful completion of the PPT, applicants must successfully pass a thorough ______ investigation, ______ examinations (including an exercise electrocardiogram and drug screening), and a ______ evaluation.
Background
Medical
Psychological
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
All reinstated employees must serve a ______ -year probationary period.
One (1) Year
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
All reinstated employees shall be required to serve a ______ -year term in their initial field assignment.
One (1) Year
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 3 - REINSTATEMENTS
A former nonuniformed employee may request reinstatement either ______ or by ______ to the hiring command where a vacancy exists. The three-year limitation (DOES / DOES NOT) apply to reinstatement to nonuniformed classifications.
Personally
Letter
DOES NOT
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
Written Notice. As provided in GC Section 19994.1, a ______ -day advance written notice provided to the employee is required for a ______ transfer of any employee under the Department’s jurisdiction where ______ of the employee is reasonably expected. This requirement may be waived by the employee in ______.
Sixty (60) Day
Mandatory
Relocation
Writing
MANDATORY TRANSFER AND CHANGE OF EMPLOYEE RESIDENCE (RELOCATION) = 60 DAY WRITTEN NOTICE
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
Uniformed employees shall reside in such proximity to their assigned command or headquarters office as will assure their ability to respond to an ______ within a ______ length of time or to allow equitable assignment of departmental responsibility.
Emergency
Reasonable
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
You can live out of state at specific locations approved in Annex A. Requests to live out of state in areas not on the list must be approved through channels to the ______.
Commissioner
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
The maximum travel distance from residence to work location for commanders using a state vehicle shall not exceed ______ miles.
Seventy (70) Miles
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
The maximum travel distance from residence to work location for noncommand employees using a state vehicle shall not exceed ______ miles.
Fifty (50) Miles
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
The distance (MAY / MAY NOT) cross command boundaries, Area, and Division, and is measured from the employee’s residence to the actual command ______ location rather than the command ______.
MAY
Office
Boundary
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 4 - TRANSFERS AND RESIDENCE REQUIREMENTS
If the Area Command Office is relocated, and it places uniformed employees beyond the mileage restrictions, the ______ will reimburse any moving costs for the employee.
Department
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA
All employees, except for legally employed ______, shall, on or before the effective date of appointment and before entering upon the duties of their employment, sign the Oath of Allegiance portion of an STD. ______, Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California. Noncitizens are required to sign the Declaration of Permission to Work portion of the STD. 689.
Noncitizens
CHP 689 - Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California
HPM 10.3 - PERSONNEL TRANSACTIONS MANUAL - CHAPTER 5 - OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA
Salary payment or reimbursement for expenses (CAN / CANNOT) be made unless the employee has taken and subscribed to the Oath or Declaration.
CANNOT