HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL Flashcards
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Once policy in a publication is uploaded to the __________, it is considered official and is to be adhered to.
Online Publications Library
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
__________ are not publications – Just temporary policy until regular policy can be updated.
Communications Network Message System - Comm-Net
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Policy is __________ or __________ and is established by the Commissioner.
HPMs or GOs
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Policy established on a temporary basis will be in the form of a __________ or __________ Until policy can be revised.
Comm-Net or Management Memorandum
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Departmental policy or direction does not go into effect permanently until published in a __________.
Recognized Publication
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Unless using a direct quote, __________ or __________ terms shall not be used when referring to groups or situations which include, or may include, members of all genders.
Masculine or Feminine
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Publications shall contain no __________ or __________ for any commercial products or services.
Advertisements or Endorsements
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Comm-Nets containing policy/procedures expire in __________ days – Must be submitted to appropriate Commissioner within __________ days.
90 DAYS
45 DAYS
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL
Management Memorandums containing policy/procedures expire in __________ months – May be extended __________ months.
Nine (9) months
Six (6) months
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
Unauthorized disclosures of exempt publication material are grounds for __________ action, including __________.
Disciplinary
Dismissal
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
A publication is to be __________ (also referred to as redacted) when being provided to someone not authorized to be in possession of the information.
Sanitized
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
There are several acceptable ways to sanitize a publication including the following:
Four (4) things
Leave the grey shading in a publication and remove only the exempt words; or
Remove both the exempt words and the grey shading
Change both the shading and font to white; or
Place black highlighting over the exempt material
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
Copies of publications sent to allied agencies are to be sent to a __________, not a person’s residence.
Work Address
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
Publications printed in a __________ version (privileged portions deleted) are distributed to the public when copies are demanded under the __________.
Sanitized
Public Records Act (PRA)
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL
Former CHP employees are regarded in the same way as the __________; they have no right to obtain or disclose exempt material.
General Public
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
A complete revision shall occur when __________% or more of the publication or manual chapters contain changes.
50 percent
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
The font type of the body text, headers, and footers shall be __________ (Font) __________ point type for all departmental publications.
Arial
12-point
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
Paragraphs are __________ spaced and the margins are __________ inch.
Single Spaced
One (1) inch
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
__________ and __________ shall be spelled out the first time they are used within the body of a publication Re-established in each new chapter
Acronyms and Abbreviations
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
8-1/2” x 11” white paper and printed on __________ of the paper when possible.
Both Sides
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
The blank page wording will be included any time a section of the publication ends on an __________ page.
Odd Page
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
CHP publications should be written from the __________ person perspective when possible.
Third Person
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
Avoid using the pronouns: __________, __________, __________, or __________.
You
Yours
Our
We
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
__________ shall no longer be used as annexes.
Blank CHP forms
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
CHP 47 – INFORMATION BULLETIN – Strictly __________ in nature.
Informational
HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS
Allied Agency Information Bulletins shall be accompanied by a completed and signed __________.
CHP 117, Reproduction Request
