HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Question 1

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Once policy in a publication is uploaded to the __________, it is considered official and is to be adhered to.

Answer 1

Online Publications Library

Question 2

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

__________ are not publications – Just temporary policy until regular policy can be updated.

Answer 2

Communications Network Message System - Comm-Net

Question 3

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Policy is __________ or __________ and is established by the Commissioner.

Answer 3

HPMs or GOs

Question 4

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Policy established on a temporary basis will be in the form of a __________ or __________ Until policy can be revised.

Answer 4

Comm-Net or Management Memorandum

Question 5

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Departmental policy or direction does not go into effect permanently until published in a __________.

Answer 5

Recognized Publication

Question 6

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Unless using a direct quote, __________ or __________ terms shall not be used when referring to groups or situations which include, or may include, members of all genders.

Answer 6

Masculine or Feminine

Question 7

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Publications shall contain no __________ or __________ for any commercial products or services.

Answer 7

Advertisements or Endorsements

Question 8

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Comm-Nets containing policy/procedures expire in __________ days – Must be submitted to appropriate Commissioner within __________ days.

Answer 8

90 DAYS

45 DAYS

Question 9

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 1 - GENERAL

Management Memorandums containing policy/procedures expire in __________ months – May be extended __________ months.

Answer 9

Nine (9) months

Six (6) months

Question 10

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

Unauthorized disclosures of exempt publication material are grounds for __________ action, including __________.

Answer 10

Disciplinary

Dismissal

Question 11

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

A publication is to be __________ (also referred to as redacted) when being provided to someone not authorized to be in possession of the information.

Answer 11

Sanitized

Question 12

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

There are several acceptable ways to sanitize a publication including the following:

Four (4) things

Answer 12

Leave the grey shading in a publication and remove only the exempt words; or

Remove both the exempt words and the grey shading

Change both the shading and font to white; or

Place black highlighting over the exempt material

Question 13

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

Copies of publications sent to allied agencies are to be sent to a __________, not a person’s residence.

Answer 13

Work Address

Question 14

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

Publications printed in a __________ version (privileged portions deleted) are distributed to the public when copies are demanded under the __________.

Answer 14

Sanitized

Public Records Act (PRA)

Question 15

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 2 - PRIVILEGED PUBLICATION MATERIAL

Former CHP employees are regarded in the same way as the __________; they have no right to obtain or disclose exempt material.

Answer 15

General Public

Question 16

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

A complete revision shall occur when __________% or more of the publication or manual chapters contain changes.

Answer 16

50 percent

Question 17

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

The font type of the body text, headers, and footers shall be __________ (Font) __________ point type for all departmental publications.

Answer 17

Arial

12-point

Question 18

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

Paragraphs are __________ spaced and the margins are __________ inch.

Answer 18

Single Spaced

One (1) inch

Question 19

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

__________ and __________ shall be spelled out the first time they are used within the body of a publication Re-established in each new chapter

Answer 19

Acronyms and Abbreviations

Question 20

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

8-1/2” x 11” white paper and printed on __________ of the paper when possible.

Answer 20

Both Sides

Question 21

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

The blank page wording will be included any time a section of the publication ends on an __________ page.

Answer 21

Odd Page

Question 22

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

CHP publications should be written from the __________ person perspective when possible.

Answer 22

Third Person

Question 23

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

Avoid using the pronouns: __________, __________, __________, or __________.

Answer 23

You

Yours

Our

We

Question 24

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

__________ shall no longer be used as annexes.

Answer 24

Blank CHP forms

Question 25

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

CHP 47 – INFORMATION BULLETIN – Strictly __________ in nature.

Answer 25

Informational

Question 26

HPM 1.1 - PUBLICATIONS MANAGEMENT MANUAL - CHAPTER 3 - SPECIFICATIONS

Allied Agency Information Bulletins shall be accompanied by a completed and signed __________.

Answer 26

CHP 117, Reproduction Request