HPM 11.1 - ADMINISTRATIVE PROCEDURES MANUAL - CHAPTER 6 - REIMBURSABLE SERVICES Flashcards
CHAPTER 6 - REIMBURSABLE SERVICES
The Department is reimbursed monetarily or in exchange of consideration with monetary value for traffic control or other law enforcement services provided to a _________.
State/federal/local government, local public body, or private entity.
CHAPTER 6 - REIMBURSABLE SERVICES
A Reimbursable Services Contract, with the exception of __________ may be negotiated between the affected command and the state/federal/local government, public body, or private entity.
Motion/film picture
CHAPTER 6 - REIMBURSABLE SERVICES
A contractual Agreement with a requester shall in no way reduce the __________ of the Department.
Normal and regular services
CHAPTER 6 - REIMBURSABLE SERVICES
Personnel assigned to provide law enforcement services on a reimbursable basis shall maintain __________ afforded to them by the Department.
All applicable employee rights and benefits
CHAPTER 6 - REIMBURSABLE SERVICES
When a request for reimbursable services is made, the Division/Area commander shall ensure that a __________ is prepared, and all required approvals are obtained prior to any services being performed.
Formal written Agreement
CHAPTER 6 - REIMBURSABLE SERVICES
When an RSC includes a unilateral indemnification clause, one party (the indemnitor) is obligated to __________ the other party (the indemnitee) against any harm, and any liability resulting from that harm, that the indemnitor (or its employees and agents) may cause during performance of the RSC.
Defend, insure, and hold harmless
CHAPTER 6 - REIMBURSABLE SERVICES
When the Department enters into an RSC with a private entity, the RSC shall include an __________.
Indemnification clause.
CHAPTER 6 - REIMBURSABLE SERVICES
Where a command wishes to amend the current General Terms and Conditions (GTC) or template indemnification language in any RSC, the involved command shall prepare a __________, and forward it to the CSU for processing.
CHP 78R, Reimbursable Services Contract Request
CHAPTER 6 - REIMBURSABLE SERVICES
A __________ minimum cancellation notification will be required prior to each scheduled work service/detail.
24-hour
CHAPTER 6 - REIMBURSABLE SERVICES
Cancellations must be made during __________ between 0800 and 1700, Monday through Friday, excluding legal holidays
Normal CHP business hours
CHAPTER 6 - REIMBURSABLE SERVICES
Weekend details require notification on the __________ before, between the hours of __________.
Friday
0800 and 1700
CHAPTER 6 - REIMBURSABLE SERVICES
For a cancellation notification to the Department less than 24-hours prior to the scheduled work service/detail, a short notice cancellation fee of __________ will be charged for each CHP uniformed employee assigned, provided the CHP uniformed employee can _________ be notified of such cancellation.
$50
Reasonably
CHAPTER 6 - REIMBURSABLE SERVICES
If cancellation notification is made 24-hours or less and the employee(s) cannot be notified of such cancellation, a minimum of __________ will be charged for each assigned uniformed employee.
Four (4) hours overtime
CHAPTER 6 - REIMBURSABLE SERVICES
When one of the contracting parties is a local government entity or other local public body, a copy of the __________ of the local governing body, which by law has authority to enter into the proposed Agreement, must be obtained.
Resolution, order, motion or ordinance
This document approves and authorizes execution of the Agreement.
CHAPTER 6 - REIMBURSABLE SERVICES
When an inquiry is made concerning traffic control or other law enforcement services to be performed for which reimbursement would be claimed, the requested command shall inform the inquiring party of the __________, departmental equipment, and the __________.
Rates charged for services
Cancellation policy
CHAPTER 6 - REIMBURSABLE SERVICES
Officers get paid from the time they __________ the Area/Division until the time they __________. Start and end times shall be on the __________.
Leave / Return
CHP 78R
CHAPTER 6 - REIMBURSABLE SERVICES
Commands shall ensure that the requester has obtained the necessary __________.
Right-of-way clearances or permits.
CHAPTER 6 - REIMBURSABLE SERVICES
The reimbursable Special Projects (SP) code is assigned by the __________.
Assistant Commissioner, Field (ACF)
CHAPTER 6 - REIMBURSABLE SERVICES
Reimbursable SP codes will not be issued unless a RSC has been __________ by all parties.
Approved and signed
CHAPTER 6 - REIMBURSABLE SERVICES
Special Codes are required on the officers’ __________.
CHP 415
CHAPTER 6 - REIMBURSABLE SERVICES
All billing documents (CHP 467) shall be submitted to FMS, AR, via the SharePoint Billing Depot within __________ after completion of the service detail.
Ten (10) business days
CHAPTER 6 - REIMBURSABLE SERVICES
The approved/signed original CHP 78R package forwarded to CSU shall be retained in an assigned __________ file.
CSU procurement
CHAPTER 6 - REIMBURSABLE SERVICES
A copy of the CHP 78R package shall be retained in an assigned procurement file at the respective Division or Area command for __________ after the term ending date.
One (1) year
CHAPTER 6 - REIMBURSABLE SERVICES
Upon an approved CHP 465 package, to include the resolution if applicable, and signed by all parties involved, the respective Division or Area command shall: __________ / __________ / __________.
Retain the signed original CHP 465 package in an assigned procurement file for one year after term ending date.
Forward one signed original CHP 465 package to the requester.
Upload one signed copy of the CHP 465 package with a signed CHP 467 to the SharePoint Billing Depot Upload CHP 465 Docs