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2025 SERGEANT STUDY > HPM 11.1 - ADMINISTRATIVE PROCEDURES MANUAL - CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE > Flashcards

HPM 11.1 - ADMINISTRATIVE PROCEDURES MANUAL - CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE Flashcards

1
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Currently, the CHP occupies __________ square feet of state-owned and __________ square feet of leased facilities.

Total of __________

A

1.4 million

788,104

2.1 million square feet

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2
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP has __________ geographic field Divisions

A

Eight (8)

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3
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP has __________ Area offices

A

103

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4
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP has __________ Resident Posts

A

33

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5
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP has __________ Communications Centers

A

24

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6
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP has __________ Commercial Vehicle Enforcement Facilities (CVEF).

A

17

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7
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP currently patrols approximately __________ miles of roadway throughout California.

A

107,310

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8
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

__________ (FS) is responsible for the day-to-day maintenance and repair of state-owned and leased facilities statewide.

A

Facilities Section

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9
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The CHP’s staff has increased from 8,525 positions in 1992, to more than __________ positions currently, a ___________ increase.

A

10,881

30 percent

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10
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Division or Area offices are responsible for funding the repair and/or replacement of __________, with the exception of __________ such as dispatch or communications centers, and resident post housing.

A

refrigerators

24-hour facilities

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11
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Facility Repair Due to Damage. If the damage is determined to be caused by an employee, the __________ or __________ will be responsible for funding the repairs.

A

Area or Division

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12
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Facility Repair Due to Damage. If the damage is determined to be caused by a deficiency in the facility or facility component causing the incident, __________ FS will be responsible for funding the repairs.

A

Facilities Section

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13
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Facility Repair Due to Damage. o If the damage is determined to be caused by a vendor or citizen, the __________, with concurrence from their __________, can seek reimbursement. The FS would not be responsible for funding the repairs.

A

Area office

Division

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14
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Contingency Funds. When a Division or Area office needs unplanned repairs or maintenance associated with an executed CHP 78, Agreement Request, the __________ shall be notified, and the Division or Area shall request permission to use any contingency funds

A

Facilities Section Analyst

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15
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

__________ or __________ are responsible for funding the purchase of janitorial and landscaping supplies.

A

Division or Area offices

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16
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Commands should be submitting a __________, to __________ for janitorial and landscaping supplies.

A

CHP 41, Supply Requisition

Supply Services Unit (SSU)

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17
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

A __________ is defined as essential building or structural repair work.

A

Special Repair

Requires approval through the chain of command

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18
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Special repairs may be planned projects or responses to unforeseen repair requests and may be handled by utilizing the __________ or __________ request process

A

Contract

X Number

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19
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

There are certain types of special repair projects that are scheduled and funded through the Department’s annual baseline budget (SPECIAL REPAIR SCHEDULE). EXAMPLES ARE: _____ _____ _____ _____ _____

A

o Adding or upgrading privacy or security fencing
o Installing automatic gates
o Adding additional parking
o Installing parking lot canopies
o Minor facility alterations.

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20
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The special repair schedule represents an annual listing of projects identified by either the Area commander or the FS analyst to be completed during the __________.

A

Fiscal Year

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21
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

State-owned (WEST VALLEY IS STATE OWNED) facilities require complete maintenance by the __________.

A

Department

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22
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Generally, maintenance of lease facilities is the responsibility of the __________ as provided in the individual lease agreement.

A

Lessor

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23
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Commanders shall not allow repairs by __________.

A

In-house personnel

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24
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The FS analyst or Area shall prepare the necessary documentation to initiate an X Number request or a service contract request using a CHP 78 for repairs that exceed the minor repair X Number delegation of __________.

A

$9,999

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25
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

A __________ or __________ is a change to the office such as carpet to tile; a change is not paint or other superficial changes.

A

Modification or alteration

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26
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

All requests for building modifications or alterations shall be submitted on a __________ forwarded through the appropriate chain of command for approval.

A

CHP 107 - Facility Alteration/Reconfiguration Justification.

27
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Leased space cannot be decorated without the __________ of the __________. The FS will assist with negotiations with lessors.

A

Written consent

Lessor

28
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Cable television is authorized to be installed in the __________, __________, and __________.

A

Commander’s office, briefing room, and dispatch center

29
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

There are three types of security systems approved for use by the Department:

A

Closed Caption (CIRCUIT???) Television, Unmonitored System. This system is monitored at the local level when someone is viewing the camera display.

Monitored Intrusion System. This system is monitored by a third party for intrusion and the cameras record.

Monitored Intrusion and Badging System. This system is monitored by a third party for intrusion and utilizes AccessIT! and the Vicon camera system or similar systems.

30
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Requests for services due to CHP janitorial, maintenance, or landscape personnel on medical leave, not exceeding thirty (30) days, can be requested utilizing the __________ process.

A

X Number process

31
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Requests for services exceeding thirty (30) days will need to be handled outside of the X Number process.

A

INFO ONLY

32
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Requests for services of __________ or less should be handled by utilizing personnel (in the appropriate classification) within the respective Division on a temporary basis.

A

One (1) week

33
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

For the dedication of a new Area office, allow __________ days lead time for the invitations to go out.

A

45 Days

34
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

CANNOT USE STATE FUNDS FOR DEDICATION CEREMONIES OR OPEN HOUSES - CANNOT ACCEPT DONATIONS EITHER - THESE ARE AT THE COMMANDER’S / AREA’S EXPENSE

A

INFO ONLY

35
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

For the dedication of a new Area office, allow __________ days lead time for the invitations to go out.

A

45 Days

35
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

CANNOT USE STATE FUNDS FOR DEDICATION CEREMONIES OR OPEN HOUSES - CANNOT ACCEPT DONATIONS EITHER - THESE ARE AT THE COMMANDER’S / AREA’S EXPENSE

A

INFO ONLY

36
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Requests for services due to CHP janitorial, maintenance, or landscape personnel on vacation should be handled by utilizing personnel (in the appropriate classification) within the respective Division.

A

INFO ONLY

If Eva or Miguel goes on vacation, we can use other Area’s personnel or Division personnel - Must go through channels

37
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Commands utilizing the contractual process for janitorial, maintenance, or landscape services (Usually LEASED properties) may request an X Number for services of up to __________ if the current contract expired prior to a new contract being executed.

o An approval memorandum from the appropriate __________ must be included in the X Number package.

A

Thirty (30) days

Assistant Commissioner (Field)

38
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Vendor Backgrounds. Unescorted vendors shall have a __________ __________completed prior to the work starting.

A

Background check

Escorted vendors do not have to have one

39
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Emergency Repairs: An emergency as defined by Public Contract Code Section 1102 is “a __________, __________ __________ that poses a __________ and __________ __________, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.”

A

Sudden, unexpected occurrence

Clear and imminent danger

40
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

In an emergency such as fire, explosion, forcible entry, damage by a motor vehicle, breaking of a water pipe, the burnout of an electric motor, etc., __________ FS shall be notified by __________ message or other expeditious means. Details of the problem, if known, and the estimated cost of repair shall be furnished.

A

Facilities Section

Communications Network (Comm-Net)

41
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

In the occurrence of any fire and/or explosion on state property, it is the responsibility of the involved Area or Division to notify the __________ in the Fire and Life Safety Division by calling (916) 445-8550.

A

State Fire Marshal’s Duty Chief

42
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Any fire and/or explosion occurring at a state facility during normal business hours shall be immediately reported to the __________.

A

State Fire Marshal

43
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Minor events which occur outside of normal business hours need not be reported until the start of the __________ __________ __________following the occurrence.

A

Next business day

44
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Any major event occurring outside of normal business hours shall be reported immediately to __________ for State-owned facilities.

A

ENTAC - EMERGENCY NOTIFICATION and TACTICAL ALERT CENTER

45
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

For leased facilities, contact the emergency contact listed in the contract for any major event occurring outside of normal business hours.

A

INFO ONLY

46
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

A major event would include a fire and/or explosion resulting in any of the following:

A

o Personnel injury or death.
o Property damage over $1,000.00.
o A multiple-alarm fire department response.

47
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

In the case of an emergency, cleaning/repair of the scene is not to begin without clearance from the __________ . Until clearance has been received, unauthorized personnel should be kept away from the area.

A

State Fire Marshal

48
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

For plumbing. Contracts and/or X Numbers may be employed to affect repairs consistent with departmental policy.

A

INFO ONLY

49
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Electrical. Under no circumstances shall electrical work be performed on the facility’s emergency power system without approval from __________ FS.

A

Facilities Section

50
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

The use of portable electric heaters in state offices is a violation of California Fire Code and is prohibited without the express permission of the __________.

A

Commander

51
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

This also includes the use of coffee pots and fans located in work areas. Safe use of these electrical devices will be the responsibility of the commander.

A

INFO ONLY

FOLLOW-UP FROM PREVIOUS CARD

52
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Personnel SHOULD NOT / SHALL NOT be allowed on the roof at any time other than for the purpose of maintaining or installing equipment located on the roof structure.

A

SHOULD NOT

53
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Commands are responsible for scheduling __________ (HOW OFTEN) fire extinguisher testing.

A

Quarterly

54
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

An Uninterruptible Power Supply (UPS) system, also known as battery or flywheel backup, is a continual power source that provides emergency power to a load when the input power source or main power fails.

The UPS system should be tested __________ and repaired __________ if any issues are discovered.

A

Quarterly

Immediately

55
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

For energy saving purposes, during hours of normal operation, devices (Desktops, laptops, printers/scanners/copiers which are not in use for __________ minutes shall automatically go into an energy-saving mode.

A

30 Minutes

56
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Devices shall be __________ __________ at the end of the normal business day.

Equipment designated as 24/7 use or for which there is a specific need for after-hours operation, is exempt.

A

SHUT DOWN

57
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Equipment and lights must be turned off in unoccupied rooms after the work day or when otherwise not in use.

A

INFO ONLY

TURN THE DAMN LIGHTS OFF WHEN YOU LEAVE THE ROOM

58
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Whenever possible, custodial work shall occur during __________ hours. Custodial personnel shall turn lights on only as needed for custodial work and turn lights off when their work is done.

A

Daylight hours

59
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Water heater thermostats shall be set at a maximum of __________.

A

105°F

60
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

Heating, Ventilation, and Air Conditioning (HVAC) systems shall not be heated above __________ nor cooled below __________.

A

68°F

78°F

61
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

All nonessential personal computers, printers, copiers, and other electrical equipment shall be turned off outside of normal business hours, during lunch periods, and when otherwise not in use.

A

INFO ONLY

62
Q

CHAPTER 14 - FACILITIES DEVELOPMENT, REPAIRS, AND MAINTENANCE

A

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