HPM 5.1 Correspondence Manual - Quiz 1

Question 1

Attachment(s)” is used for memorandums, and “Enclosure(s)” is used for letters.

Answer 1

True

Question 2

2. Correspondence file numbers consist of all of the following elements (separated by periods), except?

Answer 2

Addressee

Question 3

4. The American System of time expression ___________ be used in interdepartmental and letterhead correspondence (i.e., 5:15 p.m.).

Answer 3

shall

Question 4

3. All correspondence replying to inquiries from members of the Legislature shall be coordinated with _____________________.

Answer 4

Office of Special Representative

Question 5

7. For a multiple page correspondence, the second and each page thereafter shall have the following at the top of the page (in the correct order):

Answer 5

name of the addressee(s) as it appears in the inside address, the page number, and the date

Question 6

9. Departmental correspondence should be prepared with either ____________ or ____________ type face.

Answer 6

Sans Serif, Times New Roman

Question 7

8. A paragraph of less than _______ lines shall not be divided between pages in a multiple page correspondence. And, when a paragraph is separated between pages, there shall be at least ________ lines on each page.

Answer 7

four two

Question 8

5. Full block style (all structural parts beginning flush with the left margin) _________ be used in all departmental correspondence except for correspondence that is prepared for the Governor and the BTH Secretary.

Answer 8

shall

Question 9

6. Multiple paragraph letters and memorandums shall be single-spaced.

Answer 9

True

Question 10

1. _____________ correspondence is prepared on a CHP 51WP,
   Memorandum template, and shall be used for intradepartmental and
   interdepartmental correspondence. (Correspondence to appointed officials shall be prepared as a memorandum.) It is also used to address other state agencies.

Answer 10

Category 1