Gr 10 4.2 – FILE MANAGEMENT

Question 1

Audio Files

Answer 1

Files that contain sound or music. Common audio file
formats include MP3, MP4, WAV, CDA, WMA.

Question 2

Compressed files

Answer 2

A file format used for files that contain files or folders in
compressed format to save space. Typical file extensions
include rar and zip.

Question 3

Data hierarchy

Answer 3

Refers to the two levels of data storage – the lower bits and
bytes level and the higher levels of files, databases and data
warehouses.

Question 4

Data warehouse

Answer 4

A data warehouse is a vast collection of data fathered from a
variety of databases and other data sources. It is specifically
designed to determine trends and patters within the data
and it is designed for reporting and querying.

Question 5

DLL Files

Answer 5

DLL or Dynamic Link Libraries are files that contain code or
routines that can be called and used by programs.

Question 6

File

Answer 6

A file is a collection of data or information that is stored on a
computer under a single name. They are represented as
icons on the computer.

Question 7

File extension

Answer 7

This set of characters (usually 3-5) is added to the end of a
file name and it identifies the type of file e.g. docx is the file
extension of a Microsoft Word file.

Question 8

File format

Answer 8

How data is structured or organised within a file. Each
program has its own file structure for its files. Some
programs can interpret or read files that have a different file
structure to the one they use.

Question 9

File manager

Answer 9

A utility program like Windows Explorer that comes as part
of the operating system. It allows the user to manage their
files and folders.

Question 10

File name

Answer 10

Name given to a file followed by a full stop and the file
extension e.g. MyFile. docx

Question 11

File naming conventions

Answer 11

Rules and restrictions that the operating system places on
how a file can be named. Organisations or individuals might
also choose to name their files according to a fixed format
that they choose.

Question 12

Folder

Answer 12

A folder is a storage place or container in which you can
store files or more folders on disk.

Question 13

Font files

Answer 13

Files containing fonts that can be used by programs on the
computer where the fonts are installed. They typically have
a file extension of TTF or OTF.

Question 14

Graphics files

Answer 14

Files that contain images or graphics. Common graphics
formats include JPEG, BMP, GIF, WMF, TIF, PNG.

Question 15

Path

Answer 15

The ‘sequence’ of folders that lead to the location of a
specific file. The backslash character is used to separate the
‘list’ of folders in the path e.g. D:\Documents\Invoices\

Question 16

PDF Files

Answer 16

Portable Document Format files are used to distribute
document files, as they do not require the program in which
the document was created to be installed to read. You just
need a free utility program called Adobe Reader to read it.

Question 17

Plain text files

Answer 17

A text file that contains lines of plain text. The file extension
.txt is associated with text files. Text files can be opened by
any word processing application or simple text editing
utilities such as WordPad and Notepad.

Question 18

Program files

Answer 18

These are actual programs, not data files, that run (execute)
when opened. They normally have a .COM or .EXE file
extension.

Question 19

Programming languages

Answer 19

Programs such as Delphi, Java and C# that allow one to
construct and specify a set of programming instructions or
source code.

Question 20

Rich text files

Answer 20

Rich Text format files support ‘rich text’, which includes text
formatting, such as bold and italics, fonts and font sizes,
page setup and tab settings and even images.

Question 21

Wildcards

Answer 21

Characters that represent one or more characters. For
example Windows allows us to use an asterisk (*) to
represent any number of characters or a question mark (?)
to represent one single character when searching for files or
folders.