G.O. 4.6.14 PERFORMANCE APPRAISALS (EVALUATIONS) Flashcards
What form shall be used by the employee to identify the achievement of goals for the previous year.
Employee Performance Form
Memo
Employee Pre-Evaluation Form
Employee Preparation Form
Employee Preparation Form
GO 4.6.14 (4 E 1)
Prior to the evaluation meeting, employees may fill out an Employee Preparation Form. This form is optional. This form shall be used by the employee to identify the achievement of goals for the previous year.
If there is a disagreement as to the overall evaluation, the new supervisor completing the evaluation shall determine the overall evaluation.
True
False
False
GO 4.6.14 (4 F 3)
If there is a disagreement as to the overall evaluation, the manager of the new supervisor completing the evaluation shall determine the overall evaluation.
What must the supervisor address at the beginning of the respective rating periods? (CHECK ONLY THOSE THAT APPLY)
evaluation rating criteria
Results of performance
tasks of the employee’s current assignment
level of the performance expected
Performance Improvement Plan
career development goals
Tasks of the employee’s current assignment
level of the performance expected
Evaluation rating criteria
Career development goals.
GO 4.6.14 (4 G 1)
The immediate supervisor shall confer with all subordinate employees at the beginning of their respective rating periods. As part of this session, the supervisor shall address the following:
a. The tasks of the employee’s current assignment.
b. The level of performance expected.
c. Evaluation rating criteria.
d. Career development goals.
An employee rated “Below Standards” will be given a copy of the Performance Improvement Plan, which shall address the deficiencies that are identified.
True
False
True
GO 4.6.14 (4 G 4)
Performance evaluations Shall not be completed by a corporal, or corporal equivalent.
True
False
False
GO 4.6.14 (4 F 2)
Performance evaluations should only be completed by a corporal, or corporal equivalent, if the sergeant, or sergeant equivalent, is absent or if the rank of sergeant, or sergeant equivalent, does not exist in that area.
Supervisors are not required to document justification for below standards ratings.
True
False
False
GO 4.6.14 (4 C 4)
Supervisors shall document justification for below standards ratings.
Employees shall be evaluated on the relevant job task analysis and job description for their position. The evaluation criteria shall be descriptive and measurable.
True
False
True
GO 4.6.14 (4 C 1)
Employees shall be evaluated on the relevant job task analysis and job description for their position. The evaluation criteria shall be descriptive and measurable.
Supervisors are not required to periodically review performance expectations with subordinates.
True
False
False
GO 4.6.14 (4 G 2)
Supervisors shall periodically review performance expectations with subordinates.
Who shall raters complete and forward evaluations to prior to the merit date?
Personnel Management Manager
Section Commander
Division Commander
Human Resources
Human Resources
GO 4.6.14 (4 A 4)
Raters shall complete and forward evaluations to Human Resources prior to the merit date
Training in conjunction with ______ shall train supervisors on the proper utilization of the agency’s performance evaluation system, to include rating procedure, common rating errors, the evaluation meeting, feedback, and goal setting
Legal
Risk Management
FTEP
HRD
HRD
GO 4.6.14 (4 F 4)
Training in conjunction with HRD shall train supervisors on the proper utilization of the agency’s performance evaluation system, to include rating procedure, common rating errors, the evaluation meeting, feedback, and goal setting.
All completed performance evaluation reports shall be maintained in the employees’ personnel file.
True
False
True
GO 4.6.14 (4 G 9)
All completed performance evaluation reports shall be maintained in the employees’ personnel file.
School Crossing Guards are only eligible for a onetime increase upon completion of five (5) years of service
True
False
True
GO 4.6.14 (4 A 4 a)
(with the exception of School Crossing Guards, who are only eligible for a onetime increase upon completion of five (5) years of service).
If the employee refuses to sign the evaluation report, supervisors are not required to note the reasons for refusal
True
False
False
GO 4.6.14 (4 G 6)
If the employee refuses to sign the evaluation report, supervisors shall note the reasons for refusal
Who shall document all formal counseling with employees regarding the positive or negative aspects of their job performance?
Division Commander
Supervisor
HRD
PSD
Supervisor
GO 4.6.14 (4 C 3)
Supervisors shall document all formal counseling with employees regarding the positive or negative aspects of their job performance.
A supervisor is permitted to delegate his or her responsibility to conduct employee performance evaluations
True
False
False
GO 4.6.14 (4 F 1)
A supervisor shall not delegate his or her responsibility to conduct employee performance evaluations.
What shall be completed at the end of a new deputy sheriff’s Field Training Evaluation Period and probationary period reflecting their performance over the previous year?
a DOR
an annual evaluation
A memo
a quarterly evaluation
An annual evaluation
GO 4.6.14 (4 B 2)
At the end of a new deputy sheriff’s Field Training Evaluation Period and probationary period, an annual evaluation reflecting their performance over the previous year shall be completed.
When shall a supervisor attempt to resolve employee disputes or disagreements with the evaluation?
at the time of the formal review
disputes or disagreements referred to HRD
after the formal review
prior to the formal review
At the time of the formal Review
GO 4.6.14 (4 H 1)
Supervisors shall attempt to resolve employee disputes or disagreements with the evaluation at the time of the formal review
Select all that a copy of the evaluation and any Performance Improvement Plan will be sent to for review and approval.
employee
Captain
HRD
supervisor
supervisor, Captain
GO 4.6.14 (4 E 4)
A copy of the evaluation and any Performance Improvement Plan will be sent to the rater’s supervisor and Captain (or non-sworn equivalent) for review and approval.
Supervisors shall provide a written explanation of employee strengths and areas for improvement. All “Below Standards” ratings require a Performance Improvement Plan
True
False
True
GO 4.6.14 (4 C 5)
Supervisors shall provide a written explanation of employee strengths and areas for improvement. All “Below Standards” ratings require a Performance Improvement Plan
Employees are not allowed to attach comments to the evaluation.
True
False
False
GO 4.6.14 (4 G 7)
Employees shall be allowed to attach comments to the evaluation.
The supervisor shall provide a copy of the completed evaluation to the employee
True
False
True
GO 4.6.14 (4 G 8)
The supervisor shall provide a copy of the completed evaluation to the employee
Employees shall be counseled at the conclusion of the rating period and shall cover what of the following? (CHECK ALL THAT APPLY)
tasks of the employee’s current assignment
Evaluation rating criteria
level of performance expected
career counseling
results of the performance evaluation
results of the performance evaluation, level of performance expected, career counseling
GO 4.6.14 (4 G 3)
Employees shall be counseled at the conclusion of the rating period and shall cover the following areas:
a. Results of the performance evaluation just completed.
b. Level of performance expected, rating criteria or goals for the new reporting period.
c. Career counseling relative to such topics as advancement, specialization, or training appropriate for the employee’s position.