FF - How Topics Flashcards by Julian Scarsbrook

How will you manage budgets on your team?

Manage spending

Reduce overtime costs by planning shifts effectively

Bulk bye items if applicable

Adopt green practices, turning off lights/computers etc

Look for outside funding opportunities or corporate sponsorship

Have a robust process for authorising spending to keep it under control

Cost Saving

Meal use by dates to the front

Tracksuits in size order, stop extra ordering

Moving all stock to set locations, not all over the place, stop double ordering

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How will you manage budgets on your team?

Manage resources

Optimise staff deployment / CDOs start/finish times

Use digital tools to work efficiently - laptops and phones

Work with partners effectively make sure police are not covering partners

Use data-driven policing

Use Team Accountability Packs to allocate resources.

Look after staff welfare 

Review all mileage claims and uniform orders.

Staff wellbeing

Use PTSIA to get people back to work.

Use risk assessments to understand what duties restricted officers can do.

Allocate appropriately to carry out duties and ease workload off others.

Medically redeploy to more suitable role if appropriate.

Use PTSIA, Stage 1 UPP, home visits for staff sickness

Therefore save money on overtime to cover sickness

For stock items put out in use by date order

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How will you manage budgets on your team?

Review

Monitor budget spends with regular contact with our admin department to get our monthly spends.

Constantly review spends in terms of meals/clothing/blankets/forensic equipment

Look for patterns and changes in spending

Eliminate overlapping resources

If there is ordering for no reason, locate order emails and find out who is placing the orders, speak with them and find out why order has gone in.

Create culture of responsible ordering and spending. Stock taking first.

Same with overtime,

Check the same officers/teams aren’t incurring overtime regularly and if so find out why.

Drill down into the detail of where the over spends are and monitor.

I check in with our admin team regularly to see what our spending has been for the month so that I can predict any over/under spend and keep within budget.

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How do you manage capacity and capability on your team?

Manage resources effectively

Make sure that sufficient officers are always on duty

Forward plan to spot any problems

Adequate staffing prevents burnout etc and stops sickness

Wellbeing of staff to prevent sickness

Mental Health support to keep officers focused

All officers are suitably equipped 

Officers are responding and dealing with incidents in a timely manner

Training and equipment enhances officer safety

Use data-driven policing, Team Accountability Packs, intelligence

Assign offices based on their skill set,

Focus of key threats and force priorities

BWV improves accountability and reduces paperwork

Strengthen ties with communities to gather intelligence

Cross-agency cooperation

Reduce bureaucracy and paperwork by streamlining procedures

Daily briefings to cover resource allocation and tasks

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How do you manage capacity and capability on your team?

Continuous development and training

Officers are up to date with all their training

If an officer attends a course not available to all, get them to provide a presentation on a training day to feedback learning

New laws and policies require up-to-date knowledge and skills

Use training days to update officers on new procedures

Use reward and recognition to reinforce good performance

Use de-briefs/briefings to talk through and have a Q&A in relation jobs that where there is learning.

Create a culture of continuous learning where staff ask each other questions

Use reminders such as posters, PDF’s, have Teams channels for resources and system processes

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How do you manage capacity and capability on your team?

Governance

Organisational learning tracker for corporate memory of learning

Improved 

Constantly reviewing staffing levels well in advance so that RMU’s can plan ahead

Making sure 1-2-1’s and PDR’s are being done that will cover officer welfare to prevent officers going off sick

Check the daily rolling log every day to view any problems that may have occur and place on your radar for future planning

Dip sample records

Spot check things like use of kit, crime records for efficiency

Be aware of themes for recognition and complaints.

Are people working efficiently, constantly sat in the station

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How will you assess and identify capacity and capability on your team?

Manage resources effectively

Make sure that sufficient officers are always on duty

Forward plan to spot any problems

Adequate staffing prevents burnout etc and stops sickness

Wellbeing of staff to prevent sickness

Mental Health support to keep officers focused

All officers are suitably equipped 

Officers are responding and dealing with incidents in a timely manner

Training and equipment enhances officer safety

Use data-driven policing, Team Accountability Packs, intelligence

Assign offices based on their skill set,

Focus of key threats and force priorities

BWV improves accountability and reduces paperwork

Strengthen ties with communities to gather intelligence

Cross-agency cooperation

Reduce bureaucracy and paperwork by streamlining procedures

Daily briefings to cover resource allocation and tasks

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How do you manage capacity and capability on your team?

Continuous development and training

Officers are up to date with all their training

If an officer attends a course not available to all, get them to provide a presentation on a training day to feedback learning

New laws and policies require up-to-date knowledge and skills

Use training days to update officers on new procedures

Use reward and recognition to reinforce good performance

Use de-briefs/briefings to talk through and have a Q&A in relation jobs that where there is learning.

Create a culture of continuous learning where staff ask each other questions

Use reminders such as posters, PDF’s, have Teams channels for resources and system processes

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How do you manage capacity and capability on your team?

Governance

Organisational learning tracker for corporate memory of learning

Improved 

Constantly reviewing staffing levels well in advance so that RMU’s can plan ahead

Making sure 1-2-1’s and PDR’s are being done that will cover officer welfare to prevent officers going off sick

Check the daily rolling log every day to view any problems that may have occur and place on your radar for future planning

Dip sample records

Spot check things like use of kit, crime records for efficiency

Be aware of themes for recognition and complaints.

Are people working efficiently, constantly sat in the station

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How will you identify and use new ways of working?

Continuous training and professional development

Make sure that I and all staff are up to date with their training.

Encourage officers to take part in all training offered

If an officer attends a course not available to all, get them to provide a presentation on a training day

Get all officers to embrace technology and use it - promote the benefits

Consider visiting other forces and inviting them to peer review

Keep up to date with what is happening nationally:

COP forum

Police Publications

Podcasts

HMIC Ins of other forces

Social Media

Internal comms

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How will you identify and use new ways of working?

Engaging with community and officer feedback

Monitor community feedback and understanding concerns through

social media,

complaints,

Appreciation

police contact

Meeting with partners

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How will you identify and use new ways of working?

Internal culture and leadership support

Attending conferences and workshops and sharing best practice

Encouraging officers to take part in research and development programmes

Encouraging officers to complete force surveys

Keep up to date with new laws and policies impacting policing

Ensure officers get legal briefings

Encourage officers to put ideas forward and have a culture of innovation and openness

Reward officers who adopt new methods to positively confirm the behaviour

Governance in place to make sure officers are adopting new methods and not being resistant to change

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How do you look to improve processes on your team?

Continuous training and professional development

Make sure that I and all staff are up to date with their training.

Encourage officers to take part in all training offered

If an officer attends a course not available to all, get them to provide a presentation on a training day

Get all officers to embrace technology and use it - promote the benefits

Consider visiting other forces and inviting them to peer review

Keep up to date with what is happening nationally:

COP forum

Police Publications

Podcasts

HMIC Ins of other forces

Social Media

Internal comms

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How do you look to improve processes on your team?

Engaging with community and officer feedback

Monitor community feedback and understanding concerns through

social media,

complaints,

Appreciation

police contact

Meeting with partners

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How do you look to improve processes on your team?

Internal culture and leadership support

Attending conferences and workshops and sharing best practice

Encouraging officers to take part in research and development programmes

Encouraging officers to complete force surveys

Keep up to date with new laws and policies impacting policing

Ensure officers get legal briefings

Encourage officers to put ideas forward and have a culture of innovation and openness

Reward officers who adopt new methods to positively confirm the behaviour

Governance in place to make sure officers are adopting new methods and not being resistant to change

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How will you use your skills and experience to drive future improvements within GMP?

Leadership

Identify areas for improvement and implement solutions
Regularly assess operational performance, identifying weaknesses and ineffciencies
use date driven decision-making to optimise resource allocation
Encourage officers to contribute ideas for improving procedures, investigations, and communoty engagement

Improve Internal Processes and Efficiency
Streamline administrative tasks and reporting processes to allow officers more time for frontline duties
Better use of technology
Enhance interdepartmental collaboration to ensure seamless communciation and coordination

Promote accountability and Ethical polcing
Ensure officer adhere to policies, procedures and ethical standards
Foster a culture where officers feel comfortable reporting concerns or misconduct
Implement fair and transparent disciplinary procedures when necessary

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How will you use your skills and experience to drive future improvements within GMP?

Experience

Encourage innovatoin and adpatation to modern policing challenges
Stay up to date on latest trends
Advocate for new technology
Support the implementation of modern investigation techniques and crime prevention methods

Foster a collaborative and inclusive work environment
Promote teamwork and mutual respect among officers
Ensure DEI withing the team to reflect the communities you serve
Create an environment where officers feel empowered to contribute to decision-making and problem solving

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How will you use your skills and experience to drive future improvements within GMP?

Strategic thinking

Strengthen Commmunity Engagement
Implement proactive community policing initiatives to build stronger relationships with the public
Encourage transparency and communication to improve public trust

Work with external partners and agencies
Collaborate with key stake holders
Develop joint initiatives

Drive continous improvement and long-term change
Regularly review performance and adjust strategies
Encourage officers to embrace lifelong learning and adaptability
Advocate for policy changes that improve policing effectiveness and officer wellbeing

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How will you ensure that performance within your team is in line with the force’s current vision?

Communicate vision and expectations

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How will you ensure that performance within your team is in line with the force’s current vision?

Monitor performance and address under performance

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How will you ensure that performance within your team is in line with the force’s current vision?

Lead by example and positive culture

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How do you manage your own performance and wellbeing?

Time management and set goals

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How do you manage your own performance and wellbeing?

Support from peers and mentors

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How do you manage your own performance and wellbeing?

Manage stress and wellbeing

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What can you bring to the role to improve performance? Leadership

Lead by example and set high standards Demonstrate professionalism, integrity and ethical policing in all aspects Set clear expectations for performance, behaviour and accountability within your team Foster a postive team culture where officers feel valued, motivated and supported Identify areas for improvement and implement solutions Regularly assess operational performance, identifying weaknesses and ineffciencies use date driven decision-making to optimise resource allocation Encourage officers to contribute ideas for improving procedures, investigations, and communoty engagement Improve Internal Processes and Efficiency Streamline administrative tasks and reporting processes to allow officers more time for frontline duties Better use of technology Enhance interdepartmental collaboration to ensure seamless communciation and coordination Promote accountability and Ethical polcing Ensure officer adhere to policies, procedures and ethical standards Foster a culture where officers feel comfortable reporting concerns or misconduct Implement fair and transparent disciplinary procedures when necessary

What can you bring to the role to improve performance? Experience

What can you bring to the role to improve performance? Strategic Thinking

Enhance officer training and development Identify skills gaps and implement targeted training programs to enhance officer capabilities Promote leadership development among your team to build future leaders Provide mentorship and coaching to support officers in achieving their career and personal goals Strengthen Commmunity Engagement Implement proactive community policing initiatives to build stronger relationships with the public Encourage transparency and communication to improve public trust Work with external partners and agencies Collaborate with key stake holders Develop joint initiatives Drive continous improvement and long-term change Regularly review performance and adjust strategies Encourage officers to embrace lifelong learning and adaptability Advocate for policy changes that improve policing effectiveness and officer wellbeing

How will you ensure that performance within your team is in line with the force’s current vision Communicate vision and expectations

121s PDR objectives Briefings and de-briefs - reiterate Communications - emails, Posters, Teams channels Rewarding good practice - positive reinforcement Quickly correcting poor practice

How will you ensure that performance within your team is in line with the force’s current vision Monitor performance and address under performance

Spot checks Dip samples observations - other officers / public Monitoring data

How will you ensure that performance within your team is in line with the force’s current vision Lead by example and positive culture

Lead by example

How do you empower people to take responsibility on your team? Communication

How do you empower people to take responsibility on your team? Monitor performance / Governance

How do you empower people to take responsibility on your team? Positive attitude

How do you encourage people to challenge others on your team? Lead by example

How do you encourage people to challenge others on your team? Development / Support

How do you encourage people to challenge others on your team? Act on challenges / reward

How would you manage or change a culture on your team? Define

How would you manage or change a culture on your team? Reinforce

How would you manage or change a culture on your team? Monitor

How will you ensure your team supports a culture which values DEI? Lead by example

How will you ensure your team supports a culture which values DEI? Foster inclusive team culture

How will you ensure your team supports a culture which values DEI? Ensure equal opportunities for all

How will you promote diversity, equality and inclusion on your team? Lead by example

How will you promote diversity, equality and inclusion on your team? Foster inclusive team culture

How will you promote diversity, equality and inclusion on your team? Ensure equal opportunities for all

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Lead by example

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Development / Support

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Foster inclusive team culture

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Lead by example

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Open communication

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Support and mentor networks

How do you manage relationships on your team? Leadership

How do you manage relationships on your team? Clear communication

How do you manage relationships on your team? Culture of respect

How will you build relationships to improve public service?

How will you Develop and maintain relationships with communities and multi-agency partners to drive collaboration?

How would you work with partners on your team? Build relationships by identifying key stake holders and establishing trust

How would you work with partners on your team? Facilitating communication

How would you work with partners on your team? Problem solving jointly

How will you work with partners to reduce repeat demand for the benefit of victims across GM? Identify key partners

How will you work with partners to reduce repeat demand for the benefit of victims across GM? Focus on early intervention

How will you work with partners to reduce repeat demand for the benefit of victims across GM? Share data and intelligence

How would you work in effective partnership?

As an Inspector, how will you drive collaboration with partners?

How will you work with external partners to reduce demand for the long term Identify key partners

How will you work with external partners to reduce demand for the long term Focus on early intervention

How will you work with external partners to reduce demand for the long term Share data and intelligence

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Define expectations

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Equip

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Culture

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Define expectations

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Equip

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Culture

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Define expectations

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Equip

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Culture

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Define expectations

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Equip

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Culture

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Add: Good job

How do you consider external factors when making a decision?

How would you implement force priorities on your team?

How will you improve public trust and confidence on your team? Be proactive

How will you improve public trust and confidence on your team? Be transparent

How will you improve public trust and confidence on your team? Be community focused

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be proactive

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be transparent

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be community focused

How wil you improve Quality, Standards and behaviour on your team? Quality Continuous Training

How wil you improve Quality, Standards and behaviour on your team? Standards Governance

How wil you improve Quality, Standards and behaviour on your team? Behavior Culture

How would you improve standards on your team? Leadership and role modelling

How would you improve standards on your team? Regular performance monitoring and feedback

How would you improve standards on your team? Provide continouse professional development

How will you drive standards? Leadership and role modelling

How will you drive standards? Regular performance monitoring and feedback

How will you drive standards? Provide continuous professional development

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Leadership and role modelling

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Regular performance monitoring and feedback

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Provide professional development

How will improve professionalism on your team? Leadership and role modelling

How will improve professionalism on your team? Regular performance monitoring and feedback

How will improve professionalism on your team? Provide continuous professional development

How do you team build Lead by example

How do you team build Foster inclusive team culture

How do you team build Provide continuous professional development

How will you build a good performing team? Define expectations

How will you build a good performing team? Equip

How will you build a good performing team? Foster inclusive team culture

How will you manage competing demands and priorities? Effective prioritisation

How will you manage competing demands and priorities? Resource management

How will you manage competing demands and priorities? Strategic decision-making

How will you plan manage and monitor complex activity?

How will you identify, manage and mitigate operational threats and risks in line with national guidance?

How will you manage inexperience within your team and upskill those who you manage?

Our police force is facing a situation where our front line teams have a high proportion of student officers alongside an increasing number of newly promoted Sgts (ignore that bit if you are going for a sgt promotion) . What challenges does this bring to you as a Sgt/insp/CI and how will you manage those challenges? Communication

As an Inspector, how will you develop a culture that encourages your team to develop themselves and improve personal or team performance?

How will you identify skills gaps and develop your team? Communication

How will you identify skills gaps and develop your team? Observation

How will you identify skills gaps and develop your team? Governance

How will you lead, motivate, and engage with large teams?

How will you motivate your team to be their best?

How will you motivate the team to achieve strategic priorities?

How will you motivate the team to achieve strategic priorities? Accountability

How will you motivate the team to achieve strategic priorities? Transparency

How will you motivate the team to achieve strategic priorities? Strong ethical foundation

How would you manage wellbeing on your team? Promoting a supportive work environment

How would you manage wellbeing on your team? Implementing work-life balance initiatives

How would you manage wellbeing on your team? Providing access to wellness programs